The challenges for M&E in Minas Gerais. Iran Almeida Pordeus

Transcription

1 The challenges for M&E in Minas Gerais Iran Almeida Pordeus Mexico City, August 24 th 2010

2 Contents Result s Agreement Acordo de Resultados of 1st Stage Acordo de Resultados of 2nd Stage Individual Performance Evaluation Governance and Coordination

3 Contents Result s Agreement Acordo de Resultados of 1st Stage Acordo de Resultados of 2nd Stage Individual Performance Evaluation Governance and Coordination

4 Acordo de Resultados Agreements establishing targets for indicators, actions and commitments to be delivered by the agencies of the State Executive. If a satisfactory performance is achieved, the public servants are entitled to a productivity bonus payment. Individual payments also depend on each team performance within the agency.

5 Contents Result s Agreement Acordo de Resultados of 1st Stage Acordo de Resultados of 2nd Stage Individual Performance Evaluation Governance and Coordination

6 Acordo de Resultados of 1st Stage OUTPUTS & OUTCOMES Four items are used for performance evaluation. STRUCTURING PROJECTS SECTORAL AGENDA OF MANAGEMENT SHOCK The weight of each item on the global score varies across agencies. EXPENDITURE RATIONALIZATION

7 Acordo de Resultados of 1st Stage OUTPUTS & OUTCOMES ACHIEVEMENT: objective indicators portfolio STRUCTURING PROJECTS SECTORAL AGENDA OF MANAGEMENT SHOCK EXPENDITURE RATIONALIZATION

8 Acordo de Resultados of 1st Stage OUTPUTS & OUTCOMES CHALLENGE: how to build good indicators? STRUCTURING PROJECTS SECTORAL AGENDA OF MANAGEMENT SHOCK A major effort to improve the quality of indicators is the Avaliação Executiva de Indicadores AEI (Executive Indicators Assessment). EXPENDITURE RATIONALIZATION

9 Acordo de Resultados of 1st Stage OUTPUTS & OUTCOMES ACHIEVEMENT: development of GERAES methodology STRUCTURING PROJECTS SECTORAL AGENDA OF MANAGEMENT SHOCK EXPENDITURE RATIONALIZATION GERAES is a Project Management Office established in 2004 for plannig and monitoring the Projects.

10 Acordo de Resultados of 1st Stage OUTPUTS & OUTCOMES STRUCTURING PROJECTS SECTORAL AGENDA OF MANAGEMENT SHOCK EXPENDITURE RATIONALIZATION Executive Projects Assessment -AEP (2010): to improve the quality of Structuring Projects, highlighting best practises and opportunities. The AEP will provide a standartized overview of the Structuring Projects portfolio. Specific purposes of AEP Support decision making Assess the maturity of the projects Consolidate the methodology Institucionalize evaluation

11 Acordo de Resultados of The AEP features 1st Stage OUTPUTS & OUTCOMES STRUCTURING PROJECTS SECTORAL AGENDA OF MANAGEMENT SHOCK EXPENDITURE RATIONALIZATION Impartial and independent Based on objective evidences Focus on improvements opportunities Consultive status Common criteria for all projects

12 Acordo de Resultados of 1st Stage What is evaluated at AEP? OUTPUTS & OUTCOMES STRUCTURING PROJECTS SECTORAL AGENDA OF MANAGEMENT SHOCK Purpose and conception Planning EXPENDITURE RATIONALIZATION Wellstructured Project Results Management

13 Acordo de Resultados of 1st Stage OUTPUTS & OUTCOMES CHALLENGE: to strengthen the idea of productivity based on objective criteria STRUCTURING PROJECTS SECTORAL AGENDA OF MANAGEMENT SHOCK EXPENDITURE RATIONALIZATION

14 Contents Result s Agreement Acordo de Resultados of 1st Stage Acordo de Resultados of 2nd Stage Individual Performance Evaluation Governance and Coordination

15 Acordo de Resultados of 2nd Stage 1st Stage 2nd Stage Synthesis of the general policy objectives and the main strategies. Goals generate a direct impact on society. Specifies the contribution of each work team for goals established. Internal goals for the servants.

16 Acordo de Resultados of 2nd Stage Example: Secretary: Social Defense 1st stage goals: reduce the number of homicides reduce violent crime rates 2nd stage goals: number of firearms seized in each State region number of police investigations reported in each region

17 Acordo de Resultados of 2nd Stage ACHIEVEMENT: dissemination of a results culture among public servants CHALLENGES: -definition of team works -avoid system becoming too big and complex

18 Contents Result s Agreement Acordo de Resultados of 1st Stage Acordo de Resultados of 2nd Stage Individual Performance Evaluation Governance and Coordination

19 Individual Performance Evaluation A tool to encourage productivity of civil servants. However, there is a trend towards weaker contracting and assessment, reducing the incentive mechanism. To reinforce the encouragement for productivity at strategic areas and structural projects, public entrepreneurs undergo a rigorous evaluation process.

20 The Public Entrepreneurs Are allocated at strategic positions of the State. Performances are monitored periodically through: an initial follow-up; the Work Plan of the public entrepreneur; frequent monitoring to be completed by the manager's supervisor; continuous self-monitoring. Individual Performance Evaluation

21 Individual Performance Evaluation The Work Plan Comprises: the entrepreneur submits a proposal to the executive coordination of State for Results Program (EpR); the entrepreneur and the EpR negotiate over goals, results and outcomes; COPEP evaluates each public entrepreneur performance and defines his variable payment.

22 Individual Performance Evaluation Evaluations scores (until 2009) Only 35% of the 97 scores were above 80%.

23 Individual Performance Evaluation ACHIEVEMENT: public entrepreneurs Work Plans CHALLENGES: -informational asymmetry between entrepreneurs and COPEP - How to expand this system?

24 Contents Acordo de Resultados (Results Contract) Acordo de Resultados of 1st Stage Acordo de Resultados of 2nd Stage Individual Performance Evaluation Governance and Coordination

25 Governance and Coordination CHALLENGE: -foster participation and transparency -strengthen results based management ACHIEVEMENT: Comitês de Resultados (Results Committee) Comitês de Resultados moral incentive: forum for charging and strengthening the commitments

26 Obrigado Our experience has its achievements and challenges... The present commitment is to build the next steps for developing the results management system. Iran Almeida Pordeus

27 Obrigado Cidade Administrativa, Belo Horizonte Gracias!