ENGAGEMENT & MEDIA ASSISTANT THE OFFICE OF THE DURHAM POLICE, CRIME AND VICTIMS COMMISSIONER (ODPCVC) (REF. 187/16)

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1 ENGAGEMENT & MEDIA ASSISTANT THE OFFICE OF THE DURHAM POLICE, CRIME AND VICTIMS COMMISSIONER (ODPCVC) (REF. 187/16) Location: Salary: Hours: Job type: Based at The Office of the Durham Police, Crime and Victims Commissioner (ODPCVC) Police HQ, Aykley Heads 17,943-19,122 per annum 37 hours per week, Monday to Friday, working 8am to 5pm. The Flexible working hours scheme is applicable, although it is acknowledged that the successful candidate will be required to be in the office from 8am in order to fulfil the essential requirements of the role. Permanent Closing date: 5pm on Friday 14 th October 2016 Qualifications: Interested applicants should possess A Levels, or City & Guilds Level III or BTEC National in a relevant subject or an approved equivalent. Further information regarding the relevancy of equivalent qualifications is available from the OfQual website at The Durham Police, Crime and Victims Commissioner is looking to fill the vacancy of Media and Engagement Assistant. In this role you will work to support an effective engagement and consultation function for the PCVC. You will also assist in the production of a wide range of high quality communications materials to support the PCVC s objectives, making full use of digital opportunities to engage and communicate with communities & partners. Tattoos Durham Constabulary s Recruitment and Selection Policy outlines our position with regard to tattoos and piercings and it is important that you are fully aware of such. Please therefore access the policy via the below link prior to submitting your application form for employment with Durham Constabulary. Paragraph refers to tattoos and piercings. Recruitment and Selection Policy Vetting Durham Constabulary has a strict vetting requirement and any offer of employment will be subject to appropriate vetting levels which will be maintained / updated 1

2 throughout the period of service. In addition, applicants should have been a UK resident for at least 3 years prior to the date of application. However in the event that applicants have not been resident in the UK for at least 3 years and can provide a VERIFIABLE certificate from the Police of any country where they have taken temporary residence to indicate that they have not been convicted of any offence whilst in that country or involved in any investigation by a Law Enforcement Agency which includes being interviewed, arrested, issued with any penalty notice, charged or cautioned irrespective of whether that offence is an offence within the United Kingdom, then this will be considered as part of the recruitment vetting process. Individuals who are not able to meet this criteria will be subject to appropriate risk assessment by the Force Counter Corruption & Vetting Unit. How to Apply Please complete Police Staff Application Form for Employment Pers 198 together with the Equal Opportunities Monitoring Form. Ref. 187/16 Office of the Police, Crime AND Victims Commissioner (ODPCVC) JOB DESCRIPTION JOB TITLE: Engagement and Media Assistant GRADE: Scale 3 RESPONSIBLE TO: JOB PURPOSE: Policy and Delivery Officer To support an effective engagement and consultation function for the PCVC. To assist in the production of a wide range of high quality communications materials to support the PCVC s objectives, making full use of digital opportunities to engage and communicate with communities & partners. The post will have a formal reporting line to the Policy and Delivery Officer, and will take direction from that post holder, and from the Media and Communications Officer 2

3 MAIN DUTIES AND RESPONSIBILITES 1. To support the organisation and facilitation of a range of proactive and reactive engagement products and events for the PCVC. These include community days, consultation activities and large scale public events. 2. Analyse information and responses from disparate sources relating to consultation and engagement, and to draw initial conclusions. 3. To update the PCC s website on a day-to-day basis, ensuring the provision of high quality, accurate and up to date information, and compliance with statutory obligations 4. To be responsible for making effective use of and posting material across all ODPCVC social media channels in line with the communications strategy and action plan, taking advice from the Media and Communications Officer and others. 5. To monitor local, regional and national press/media coverage about PCVC, on a daily basis, and to circulate relevant material to the ODPCVC team. 6. To produce monthly media and engagement reports for the PCVC 7. To ensure media protocols and standards are understood and adhered to by staff, so that when others post material on the website or social media it is to a consistent standard. 8. To assist the Media and Communications Officer in the production of photos, videos and other digital communications, to a high standard. 9. To assist with the production and distribution of press releases, articles and marketing materials. 10. To represent the PCVC and the OPCVC at a range of internal and external meetings and events. 11. To undertake any other tasks, duties or projects that may arise from time to time which are commensurate with the general level of this post, as directed. Flexible working arrangements will apply, although the post holder will be expected to be in the office from 8.00 hrs in the morning to review the morning s news (point 5 of the job description). The duties and responsibilities outlined above cannot encompass or define all tasks which may be required of the post holder. The outline of duties and responsibilities given above therefore may vary from time to time without materially changing either the character or level of responsibility and these factors are reflected in the grade applied to the post. 3

4 September 2016 Ref. 187/16 DURHAM CONSTABULARY PERSON SPECIFICATION JOB TITLE: Engagement & Media Assistant DEPARTMENT: Office of the Durham Police, Crime and Victims Commissioner (ODPCVC) EMPLOYEE THE SUCESSFULCANDIDATE SHOULD POSSESS THE FOLLOWING:- ASSESSMENT CRITERIA Educational Attainment/ Professional Qualifications City & Guilds Level III/ A Levels/or BTEC National in a relevant subject or an approved equivalent Sift/ Interview Experience More than 1 years administrative experience Sift / Interview Knowledge/Skills/Aptitudes Basic Numerical skills, e.g. performing complex calculations. Sift/Interview 4

5 Enhanced literacy skills, e.g. composition of original letters, statements and reports. Sift/Interview Enhanced keyboard skills, e.g. use of spreadsheets, inputting into database systems, etc. where accuracy is essential but speed is not a key demand Sift /Interview Evidence of an interest in current affairs, either gained in a working environment, from studies, or from spare-time activities Sift / Interview Disposition Able to work under pressure to meet specific deadlines Sift/Interview Able to work on own initiative as well as part of a team Sift/Interview Special Requirements To be of the highest integrity Sift/Interview To have a respect for diversity and be committed to the principles of Equal 5 Sift/Interview

6 Opportunities Ref. 187/16 THE OFFICE OF THE DURHAM POLICE, CRIME AND VICTIMS COMMISSONER (ODPCVC) 1. SALARY CONDITIONS OF APPOINTMENT ENGAGEMENT & MEDIA ASSISTANT Annual salary will be based on Durham Scale 3 of the Police Staff Council:- 17,943 18,327 18,720 19, PENSION New employees are required to choose a pension arrangement to which they will contribute on taking up appointment with the Office of the Police, Crime and Victims Commissioner. The Local Government Pension Scheme. The State Earnings Related Pension Scheme. A Personal Pension arrangement. New employees will be automatically enrolled into the Local Government Pension Scheme. The successful applicant will have the right to opt out of the Pension Scheme once they have commenced employment 3. SICKNESS DECLARATION & MEDICAL SCREENING/ EXAMINATION 6

7 This appointment will be subject to satisfactory pre-employment medical screening. During these pre-employment checks the Constabulary requests sickness details from your previous employer(s). Following screening the successful candidate may be required to attend for a medical appointment. 4. ANNUAL LEAVE Annual leave will be calculated on a pro-rata basis according to the number of hours worked per week. Annual leave for a full time employee (37 hours per week) will be a minimum of 26 days rising to a maximum of 31 days after 5 years continuous service. The annual leave year runs from 1 st January to 31 st December and those who commence employment during the year will be entitled to a proportion of the annual leave entitlement. 5. PERIOD OF NOTICE The appointment will be terminable by 6 weeks notice in writing on either side, subject to the provisions of the Employment Rights Act, PROBATIONARY PERIOD Substantive appointment is subject to a Probationary Period of 6 months. At the end of the Probationary Period, subject to satisfactory report, you will be transferred to the established staff. 7. TRAINING The Office of the Police Crime and Victims Commissioner has a positive policy towards identifying and meeting the training needs of all of its staff and it is a condition of employment that staff are prepared to participate in any training courses which are felt to be appropriate to their needs. Most training needs will be met within the organisation, but he/she may be required to attend job related short courses. 8. ACCOMMODATION / LOCATION OF POST Based at The Office of the Durham Police, Crime and Victims Commissioner (ODPCVC) at Police HQ, Aykley Heads. This location will be your normal place of work for the purpose of excess mileage or other such claims. However, the Office of the Durham Police, Crime and Victims Commissioner reserves the right to require you, on a temporary basis, to carry out any other duties or move to any other post appropriate to your grade, at any location within County Durham and Darlington as business requirements indicate. If you are required to move on a permanent basis, you will be required to do so only after a reasonable period of consultation and notice, which will take into account your reasonable personal requirements. Any additional reasonable travelling expenses which may incur as a result of any change of your place of work will be met by Durham Police and Crime Commissioner as per current policy. 7

8 9. EQUAL OPPORTUNITIES POLICY The Police, Crime and Victims Commissioner requires a respect for diversity, encourages and is committed to the principles of Equal Opportunities. 10. WORKING HOURS You will work 37 hours per week from Monday to Friday based on 8am to 5pm. The Flexible working hours scheme is applicable, although it is acknowledged that the successful candidate will be required to be in the office from 8am in order to fulfil the essential requirements of the role. 11. TRAVELLING EXPENSES Expenses will not be paid for any part of the recruitment procedures. 12. OTHER CONDITIONS The other terms and conditions of appointment (including the conditions relative to annual leave and the payment of salary in case of sickness) will be in accordance with relevant regulations. 13. CANVASSING Canvassing, either directly or indirectly, is prohibited. 14. SMOKING POLICY The ODPCVC operates a No Smoking policy. 15. ADDITIONAL BUSINESS OR EMPLOYMENT Employees must devote their whole-time service to the work of the Authority and must not engage in any other business or take up any other employment without the written consent of the Chief Of Staff to the ODPCVC. 16. CLOSING DATE The closing date for receipt of applications for this post is 5pm on Friday 14 th October SELECTION PROCESS Where possible, specific dates for assessment (if applicable) and interview for this post have been identified and details are given below. Unfortunately, we are not always able to offer alternative dates. Interviews have been provisionally scheduled for late October APPOINTMENT OFFER/ANTICIPATED DATE FOR FILLING THIS POST 8

9 It is anticipated that a conditional offer of an appointment to this post will be made approximately one month after the closing date. The appointment offer will be subject to satisfactory references, medical and security clearances. Should any clearances prove to be unsatisfactory the Police and Crime Commissioner reserves the right to withdraw any offer of employment made. A starting date will be agreed following receipt of satisfactory clearances, taking into account notice periods required. This post will be filled as soon as practicable. 9