POSITION DESCRIPTION

Transcription

1 Senior Capability Change Advisor POSITION DESCRIPTION Unit/Branch, Directorate: Location: Change Delivery, Capability Directorate Wellington Salary range: H $77,711 - $116,567 Purpose of position: The Senior Capability Change Advisor will be responsible for enabling the organisation to successfully accept and integrate the capability changes being undertaken by a variety of projects, programmes and improvement activities. The Senior Capability Change Advisor will achieve this by working closely with key stakeholders and focusing on the people side of change, including change to processes, systems and technology. The core driver of the role is to create and implement structured Change Management strategies that maximise adoption and minimise resistance to workplace capability change, in the process increasing the realisation of benefits and the outcomes of change. The role supports the Project/Programme Managers to integrate change management activities that will contribute to realising benefits and achieving outcomes. Our mission at the NZSIS is to keep New Zealand and New Zealanders safe and secure Our values are Collaborative, Courageous, Positive, Driven and Self-aware Capability Directorate purpose: The Capability Directorate is charged with ensuring the NZSIS stays ahead of the curve through smart investment of products and services and to strategically think about the requirements of the future. We support the implementation of the NZSIS Operational Strategy by assisting the Service to identify and develop organisational capabilities that meet today s needs and position the NZSIS to achieve our goals into the future. Our core focus is on partnering with, and supporting, internal customers. We take a one agency approach. We re not successful unless the whole NZSIS is successful. Our mission: Delivery for today. Preparing for tomorrow.

2 Key accountabilities Deliverables/Outcomes Change Management Correctly assess the staff and organisation s readiness for change Lead change impact assessments ensuring they are conducted and documented appropriately Enable and facilitate the organisation s ability to accept upcoming changes Support programme and projects by leading the creation of change management plans and the implementation of change deliverables Ensure sufficient activities are included in project plans to enable the organisation to successfully adopt the change Ensure change practices, processes and people are synchronised within the business as usual (BAU) frameworks and comply with NZ Intelligence Community (NZIC) HR Policy and Practice Define and measure success metrics and monitor change progress Business benefits are clearly identified and appropriate measures are put in place to ensure realisation Analyse issues and risks, identifying mitigation tactics and escalating as appropriate Stakeholder Engagement and Communication Positive Relationships are built with the Sponsoring Group and the wider NZSIS in particular, the NZIC People and Capability HR Partner Team The Sponsoring Group is assured that the delivery of new capability is compatible with the realisation of benefits Lead the development of change and communication plans ensuring they are reviewed regularly The Senior Capability Change Advisor has the trust of the Sponsoring Group / Owner Line managers become accustomed to programme/project disciplines and the need for change management

3 Key accountabilities Deliverables/Outcomes Transition Management Transition processes are well documented and understood by the organisation Affected business areas are prepared for transition to new ways of working BAU is maintained during the transition The release of deliverables into business operations is optimised Lead and facilitate the organisations ability to embed changes into BAU Consult and coach project teams and business managers Dependencies with other work streams are monitored and maintained Lead the design and delivery of training programmes affected or created by the change Contributing to the development and maturity of business change management within NZSIS and the wider Intelligence Community. Health and safety (for self) Work safely and take responsibility for keeping self and colleagues free from harm Report all incidents and hazards promptly Know what to do in the event of an emergency Cooperate in implementing return to work plans Be a visible role model at all times Follow NZSIS safety rules and procedures Lead the development of the Business Change profession within the NZSIS including the development of processes, tools, templates and reporting Lead management of the Change Portfolio through joined up cross project/programme communications A safe and healthy workplace for all people using our sites as a place of work All requirements in the NZIC Health and Safety policy and procedures are met Other duties Any other duties that fall within the scope of the position Position delegation Financial delegation: None

4 Key stakeholders Internal: Programme/Project Manager Programme/Project Team Members Project/Programme Board Branch and Section Managers Senior Leadership Teams Change Recipients NZIC People and Capability HR Partner Team External: Central Agencies and relevant Government departments Person Specification Experience: Proven experience of Change Management leadership People Change & Business Process Change o Preferable - 3 years experience working as a Senior Change Advisor/Manager Strong stakeholder management experience Experience at leading and applying change management methodologies and tools at project and programme level Knowledge and Skills: High level of understanding how people, processes and systems go through the change process Knowledge of relevant business change techniques and tools Proven marketing & communication skills to sell the vision to staff at all levels Proven ability to write, execute and own change management processes, activities and policies Qualifications and Courses: Relevant industry qualifications in Change Management methodology Knowledge of the PROSCI methodology and its application in a Government organisation Specific Job Requirements: Ability to work across a range of change initiatives Ability to build and maintain effective and productive working relationships Effective organisational and self-management skills, including responsiveness to instructions and management of workload demands Excellent judgment Excellent interpersonal skills

5 An ability to work under pressure to meet tight deadlines; Highly effective oral and written communication skills Demonstrates high levels of integrity and an ability to maintain the highest security NZIC Competencies In addition to the Person Specification above, competency standards which outline the development requirements of the position are set out under the NZ Intelligence Community (NZIC) Career Pathways framework. The Career Pathways framework enables progression within the job. Full descriptions of progression competencies and an overview of the NZIC Career Pathways framework are available on appointment. Changes to Position Description Positions in the NZSIS may change over time as the organisation develops. Therefore we are committed to maintaining a flexible organisation structure that best enables us to meet changing market and customer needs. Responsibilities for this position may change over time as the job evolves. This Position Description may be reviewed as part of planning for the annual performance cycle. Date PD reviewed: 13/09/2018 Signatures Manager s Name Signature Date: Employee s Name Signature Date: