Pinnacle Release 16.19

Transcription

1 Deployment: 03 November 2016 Contact for any queries regarding these release notes 2016 Pinewood Technologies SA (Pty) Ltd. 1 of 11

2 Contents Accounts... 3 Fixed Asset - Depreciation - Straight Line - Stepped... 3 Fixed Asset - Depreciation - Reducing Balance Change... 5 Label Change within Cash Book... 5 Parts... 6 Parts Display Part Number... 6 Workshop Workshop Invoice Amendments New invoice style - Style Pinewood Technologies SA (Pty) Ltd. 2 of 11

3 Accounts Fixed Asset - Depreciation - Straight Line - Stepped Overview A new depreciation template has been added to fixed assets, allowing a stepped straight line depreciation where assets will reach their salvage value or zero. Summary The new depreciation type, Straight Line Stepped allows you to set a percentage depreciation for certain periods as opposed to the normal straight line depreciation, which depreciates the same value each month until it reaches its salvage value or zero. When creating a new asset type within Accounts> Fixed Assets> Parameters> Asset Types> Add, from the Depreciation Type dropdown you will now see the new menu item being displayed: When selecting this asset type, you will need to complete the following parameters: 2016 Pinewood Technologies SA (Pty) Ltd. 3 of 11

4 ** % Total for Period Range: The depreciation percentage will be divided equally across the period range selected. If the % Total for Period Range is ticked, what this will do is divide the depreciation percentage that you specify in the parameters over the number of periods that you have specified. For example: If you are wanting to depreciate an asset at 20% over the first 12 months of it life, and the abovementioned parameter is turned on, it will depreciate at 1/12 of the 20% for the first 12 months of the assets life. You can continue by adding percentages for different periods. NOTE: The amount specified in depreciation percentage needs to be equal to 100%. If not, you will be prompted with the following screen, regardless if the % Total for Period Range is enabled or not. If the % is Total for Period Range is not ticked, the percentage value entered in the percentage depreciation, the asset will depreciate by that percentage for the period specified. For example: If 20% is added in the percentage depreciation field, and your period is over 12 months, it will depreciate the asset by 20% of the cost price for each of the specified periods which is 12 months Pinewood Technologies SA (Pty) Ltd. 4 of 11

5 Fixed Asset - Depreciation - Reducing Balance Change Overview Changes have also been made to the existing Reducing Balance template to allow users to more easily set depreciation on an annual basis. Summary The change made to the Reducing Balance depreciation template is the % is Total for Period Range. Example: An asset has a capital cost value of R If % is Total for Period Range is ticked and percentage depreciation is 20% over 12 periods, the calculation will be as follows: ((capital cost - salvage value) x percentage / no. of months. Using the above example the monthly depreciation for the first 12 months on a R asset will be R per month. This allows the user better control over what the accumulated depreciation would be per year. Label Change within Cash Book When processing within Cash Book Receipts, there has been a label change to Cashier Receipts. This is now called Vehicle Deposits. Reason for the change is so that it allows better understanding and clarity when processing as this always mapped to go to the Vehicles Deposits nominal Pinewood Technologies SA (Pty) Ltd. 5 of 11

6 Parts Parts Display Part Number Overview The ability to use a display part number on printed documentation that is provided to a customer. Summary The display part number will be printed on all invoices, credit notes, pro-forma s and advice notes to customers, if the field is left blank then the original part number that was selected will be displayed on the invoice. This is also parameter driven, therefore you can choose whether or not you would like to enable this functionality. This functionality can be enabled within Parts> Parameters> Display Part Number> Display Part Number Parameters Once the Enable Display Part Number is ticked, the functionality will be enabled Pinewood Technologies SA (Pty) Ltd. 6 of 11

7 You are also able to define account numbers that should always use the selected part record. This means that if an account is listed under Account Exclusion it will always use the part record information on a parts or workshop invoice if this is made out to an account that has been setup within the parameters. When adding an account to the account exclusions you have the ability to advise whether this will be excluded for the department or for the Division. If set to Division, only one department will be able to control the setup. This functionality is also access level driven. Upon release it will be set to zero however the user can then assign an access level between This then allows individuals with an access level equal to or above, to make amendments to this functionality Pinewood Technologies SA (Pty) Ltd. 7 of 11

8 To set the access level, Parts> Parameters> Department Details> Access Levels. Once the display part number functionality has been enabled and you a view a part card, you will be able to see the display number field Pinewood Technologies SA (Pty) Ltd. 8 of 11

9 If a part card has the display number field entered this will then be printed on the invoice. If the display number on a part card is blank, it will display the part record number. When a part is issued to an account that has been excluded it will it will be then print the part record even if the part card has a display number added. NOTE: that any amendment made to display number will also be recorded within the amendments audit Pinewood Technologies SA (Pty) Ltd. 9 of 11

10 Workshop Workshop Invoice Amendments Overview Amendment to the workshop invoice process to handle auto calculate amendments, fixed price display amendments, and new invoice layout style. Summary When allocating a fixed price operation that has non-labour linked to it, you will be able to exclude the display of the non-labour when invoicing. To enable this functionality> Workshop> Parameters> Parameters> Fixed Price> Exclude display of non-labour When viewing a workshop invoice that has non-labour linked to it, you will now notice that the nonlabour charge is not being displayed Pinewood Technologies SA (Pty) Ltd. 10 of 11

11 New invoice style - Style 3 When setting up invoice Style 3, it will group all auto-calculated non-labour charges and places them under a new section on the invoice called other costs. This is only available when using invoice style 3. Invoice style 1 & 2 will continue to display the non-labour below each operation line, if there are any non-labour charges associated. To enable invoice style 3: Workshop> Parameters> Parameters> General 2> Workshop Invoice Style> 2016 Pinewood Technologies SA (Pty) Ltd. 11 of 11