COLORADO NORTHWESTERN COMMUNITY COLLEGE JOB DESCRIPTION

Transcription

1 POSITIO TITLE: DEPRTMET: REPORTS TO: SUPERVISES: COLORDO ORTHWESTER COMMUITY COLLEGE JOB DESCRIPTIO STFF CCOUTT BUSIESS OFFICE CCOUTIG COORDITOR / FLS: Exempt on-exempt DOCUMET STTUS: ew/date: 10/31/18 TRVEL: Occasional SICK LEVE: 10 HRS MOTHLY UL LEVE: 15 HRS MOTHLY COLLEGE-WIDE CMPUS: RGELY CRIG BOUT COLORDO ORTHWESTER COMMUITY COLLEGE Colorado orthwestern Community College (CCC) fosters educational excellence and student success, prepares students for local global citizenship, anticipates and responds to the needs of surrounding communities, and contributes to evolving regional economic development. CCC is a small, rural community college located in orthwest Colorado with campuses located in Rangely, CO and Craig, CO. Please visit the CCC website at for application submission details. Review of applications will begin immediately. GEERL SUMMRY The Staff ccountant: ccounts Payable will carry out the College s accounts payable and asset management processes, and assist the Controller and ccounting Coordinator with general accounting support functions including the preparation of reconciliations, period closes, reports, and general accounting. The Staff ccountant will need to know and apply accounting theory and principles, and ensure observance of professional standards and State rules including Generally ccepted ccounting Principles, Governmental ccounting Standards, Higher Education ccounting Standards, State Fiscal Rules, CCCS and College procedures, and other regulations and guidance.. RESPOIBILITIES D DUTIES ccounts Payable processing and management: Responsible for performing all tasks and duties within the CCC accounts payable cycle for two campuses, including but not limited to the following tasks: Manage weekly payment cycles, including: process daily mail and , review all invoices for appropriate documentation and approval prior to payment, process vouchers in Banner, match payments to supporting invoices, prepare batch for review and signature by the accounting coordinator, and mail payments; Educate community and enforce college fiscal policies and procedures related to accounts payable processing; ids in process improvement and effectiveness; Research payments or payment discrepancies and proactively pursue and resolve billing disputes with vendors; Page 1 of 5

2 Investigate and respond to inquiries from campus staff or vendors related to status of vendor payments and assist college community with obtaining information from files; Obtain and reconcile monthly vendor statements and track down open invoices; Maintain all hardcopy and electronic vendor files for past and present fiscal years; Maintain communication with vendors, faculty and staff to ensure all accounts are current; Reconcile the accounts payable ledger to the general ledger monthly; Provide timely quarterly and year end reports for the State and in preparation for annual audit related to accounts payable; Review vendor payments and prepare 1099/1096 annual reporting requirements; Collaborate with related fiscal and business operation staff members to provide excellent accounts payable customer service; Signature authority administration; ssesses travel payments, insuring compliance with State travel regulations and college policies before they are entered for payment; Other duties as assigned. Inventory database processing and management: Responsible for performing all tasks and duties within the CCC asset management system for two campuses, including but not limited to the following tasks: Maintain fixed assets inventory listing in BER sset Management module; Provide reports to asset custodians; Work with other departments to ensure asset location and description information is accurately tracked in the system; Provide year end reports for the State and in preparation for annual audit related to inventory and asset management. Other duties: Develop, implement and continuously update accounting procedures by analyzing current procedures and recommending changes; Update job knowledge by participating in educational opportunities; Provide excellent customer service to internal and external customers of the business office; ssist in annual and off-cycle audit preparation as part of the business team; Contribute to ERP system testing for upgrades and implementations; Provide professional level accounting support to the Controller and ccounting Coordinator as needed, to include ensuring the general ledger properly reflects activity, performing reconciliations, preparing reports, and ensuring that fiscal activity complies with fiscal guidance, including State legislation and State Fiscal Procedures and Rules. Performing general accounting support functions including processing various general ledger transactions, preparing numerous reconciliations, and monitoring and clearing diagnostic/exception reports. ssisting with monthly, quarterly, and year end closes, to include preparation of schedules and other items for audit purposes. cting as a liaison between dministrative Services and college departments to provide information in a timely manner, responding to various inquiries, and providing training when necessary. Other duties as assigned. Page 2 of 5

3 Please include in your cover letter a description of your education, background and experience related to each of the minimum and preferred qualifications. Please also include a copy of your unofficial Transcripts. MIIMUM QULIFICTIOS D SUBSTITUTIOS Education: ssociate s degree in ccounting or related field. Technical or professional accounting experience may substitute for associate s degree on a year for year basis. Experience: One to three (1-3) years or more of professional level experience in accounting. Knowledge/Skills/bilities: Knowledge of ccounting Principles Generally ccepted in the United States of merica (GP). Effective computer skills, especially in the use of Excel spreadsheets. Strong communication, analytical, organizational, and people skills. PREFERRED QULIFICTIOS Bachelor s degree in ccounting or related field; ccounting or other experience related to accounts payable; Proficiency with standard business software tools, including spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems; Demonstrated ability in problem solving, documentation, research and resolution, data analysis multi-tasking, and time management; High degree of accuracy and attention to detail; Well organized and able to work in a fast paced environment; Function as a team member, work independently, and exercise sound judgment bility to learn quickly the financial structure and financial procedures and systems of the college; Experience with BER and/or CORE software or similar large, complex software applications. PPLICTIO ISTRUCTIOS For consideration, an applicant must submit the following by the closing date: letter addressing the qualifications listed in the position description; current resume; Transcripts (of highest education attained; unofficial are sufficient); and Three (3) current letters of recommendation from persons in a position to evaluate the applicant s expertise as it relates to the position requirements. Include their addresses and telephone numbers. SUBMIT BOVE PPLICTIO MTERILS TO CCC Search Committee, Staff ccountant-ccounts Payable TT: Human Resources 500 Kennedy Drive Rangely, CO ngela.miller@cncc.edu Fax: Page 3 of 5

4 ESSETIL FUCTIOS In an 8 hour workday, this job requires: / = ot pplicable R = Rarely O = Occasionally F = Frequently C = Continually (less than ½ hour per day) (1/2-2.5 hours per day) ( hours per day) (5.5-8 hours per day) Physical Requirements R O F C Sitting Stationary Standing Walking bility to be Mobile Crouching (bend at knees) Kneeling/Crawling Stooping (bend at waist) Twisting (knees/waist/neck) Turn/Pivot Climbing Balancing Reaching Overhead Reaching Extension Manual Dexterity Pushing/Pulling 1-10 lbs lbs lbs lbs lbs lbs. Lifting/Carrying 1-10 lbs lbs lbs lbs lbs lbs. Describe any job duty that requires repetition or a unique application of the activity. Page 4 of 5

5 Other physical demands: Sensory Requirements Talking in Person Talking on Telephone Hearing in Person Hearing on Telephone Vision for close work Other Sensory Requirements Environmental Requirements Safety requirements (i.e. clothing, safety equipment required, activities performed) Exposures (i.e. fumes, chemicals, vibrations, humidity, cold, heat, dust, noise, blood & body fluids) Operation of equipment, tools, vehicles Required hygiene standards (food handling, clean, contaminated, and sterile equipment, etc.) Other environmental requirements: R O F C R O F C Comments Describe any job duty that requires repetition or a unique application of the activity. This Job Description reflects Colorado orthwestern Community College s best effort to describe the essential functions and essential qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract. Your signature indicates you have read this Job Description and understand the essential functions and essential qualifications of the job. Employee Review: Date: Supervisor Review: Date: Page 5 of 5