HR Policies & The Employee Handbook

Transcription

1 HR Policies & The Employee Handbook SBL/HRDF Claimable HR Policies are the organisation s top management philosophy and general guidelines and outlines its aims, objectives, responsibilities and accountabilities regarding the organisation s prerogatives and its employees entitlements and benefits at all levels. The Employee Handbook on the other hand contains the specific terms and conditions of employment. This handbook forms the bulk of the employment contract. These documents are fundamental to every organization even though the content and standards may vary widely according to differing needs. This workshop shows what factors need to be taken into account in drawing up HR Policies and the Employee Handbook. As it is strategic in nature, this workshop will appeal to HR Policy decision makers and those responsible for drafting them. A well-developed written HR Policies Manual would provide clear guidelines for management decisions, while a clearly written Employee Handbook would provide transparency for better communication and employee relations. Objective At the end of the workshop, participants are able to: Draw up clear HR Policies and the Employee Handbook; and define their aims and purposes Identify job functions and establish accountability and responsibility of employees carrying out HR functions Identify management prerogatives Ensure the adherence to legal standards surrounding various policies

2 Course Content PART A: POLICIES ON MANAGEMENT PREROGATIVES Module 1: Introduction Definition of HR Policies Definition of Employee Handbook Definition of Mission & Vision Limitation of HR Policies and Handbook Module 2: HR Policy on HR Organisation Chart & Jobs Organization Structure & Levels Who Prepares Job Descriptions and Job Specifications? Dates for Reviewing JD & JS Module 3: HR Policy on Employment Requisition for Employees Job Advertisements Selection Tests Composition of Panel of Interviewers Background Checks Pre-Employment Medical Checks Types of Contracts Module 4: HR Policy on The New Employee Orientation Probation Confirmation Approving authority & signatories Legal issues Module 5: HR Policy on Career Development Training & Development? Company s On-the- Job and Off-the-Job Training and Development

3 Transfers Multi-Tasking Promotions Approving Authority & Signatories Module 6: HR Policy on Performance Appraisals Appraisal Dates for Probationers & Confirmed Employees Who Appraises? Linking Increments & Bonuses to Performance Action for Non-Performers Module 7: HR Policy on Motivation Recognition Awards Get Together Functions PART B: Policies On Employee Entitlements & Benefits Module 8: HR Policy on Normal Hours of Work and OT Employees Protected under the Employment Act 1955 Normal Working Hours & Days OT Rates Procedure for OT claims Approving Authority Records Module 9: HR Policy on Rest Days, PH & OT Rest Days entitlement Public Holidays entitlement Rate for work done on Rest Days & PH Procedure for claims Approving authority Legal issues Module 10: HR Policy on Annual Leave Entitlement

4 Annual Leave Entitlement Encashment of Annual Leave Application Procedure Approving Authority & Signatories Module 11: HR Policy on Special Leave Unpaid Leave Unrecorded Leave Marriage Leave Compassionate Leave Procedure for Application Approving Authority Module 12: HR Policy on Maternity / Paternity Benefits Maternity Leave Entitlement Conditions for Paid Maternity Leave Miscarriage Benefit Confinement Benefit Paternity Leave Module 13: HR Policy on Medical & Dental Benefits Hospitalisation & Non-Hospitalization Sick Leave Prolonged Illness Leave Medical Treatment Dental Benefits Panel & Non-Panel Doctors Module 14: HR Policy on Basic Salaries / Allowances / Reimbursable Claims Job Grades & Salary Grades & Pay Ranges Types and Quantum of Allowances & Benefits Conditions for Allowances and Benefits Procedure in Reimbursable Claims Payment of Salaries and Allowances

5 Module 15: HR Policy on Loans / Uniforms / Scholarship Other Benefits Loans Salary Advances Scholarship Uniform Transport Module 16: HR Policy on Discipline Listing Major and Minor Misconduct Rules of Discipline Steps Before Taking Disciplinary Action Types of Disciplinary Action Module 17: HR Policy on Termination Resignation Notice Period Retirement Age Golden Handshake Other Retirement Benefits Extension Of Service After Retirement Retrenchment Compensation Issues Module 18: HR Policy on Grievance Handling & Exit Interviews General Grievance Procedure Content Of Exit Interviews Module 19: HR Policy on the Employee Handbook Scope and Limitation of Handbook General and Specific Aims of Handbook Terms and Conditions of Employment

6 Approving Authority & Signatories When & Where 5 & 6 Sept 2018 (Wednesday & Thursday) 9.00 am to 5.00 pm Empire Hotel, Subang Jaya Who Should Attend HR Managers; Department Heads and anyone who is involved in policy decision making Training Investment RM 1,380 per participant for 2 days (include Lunch, Tea Breaks, Course Materials & Certificate of Completion) Early Bird (before 22 August 18) RM 1,280 Group Discount (3 or more) 10% Trainer's Profile Sajni Dharamdass Mirani Sajni holds a Master s Degree in Human Resource Management and later went on to do the Certificate in English Language (TEFL/TESOL) and Shop Floor Management. She has also been trained in Health & Safety according to Malaysian (NIOSH), European & Japanese standards. She is a corporate trainer and speaks on Human Resource Management and Human Resource Development; Shop Floor Management and Health & Safety. Over a period of 25 years, she has accumulated vast hands on experience in the field of Human Resource Management & Human Resource Development; Shop Floor Management and Health & Safety. Over the years, Sajni has been involved in the planning, designing and implementing of HR policies and procedures as well as Health & Safety activities in various organisations and mainly in the manufacturing industries (viz European, German, American and Japanese multinationals) and this has contributed greatly in making the training programmes very practical and performance oriented. Her experience is not only in Malaysia but spans in other countries eg Australia, India and Thailand as well. She has also held the Risk Manager portfolio for the Asia Pacific Region. In addition, she was also the Business Excellence Champion for the Asia Pacific Region. Sajni is a registered trainer by HRDF (PSMB). Some of the key clients and professionals she has worked with recently are Westport, Penang Port, Labuan Shipyard, Sumitomo, Tat Hong Plant Hire and many more. She has conducted various trainings in the Human Resource field particularly in Industrial Relations focusing on Discipline; Practical Aspects of Employment Act 1955; Grooming and Interpersonal Skills; Conflict Management as well as Human Resource Development program on Talent Retention through Employee

7 Engagement and Handling Difficult Employees. Ms. Sajni has conducted numerous programs related to Shop floor management viz Critical Supervisory Skills; Conflict Management; Problem Solving & Decision Making, Administrative Skills, EQ for Managers; 6S and Its Implementation and Team Building. She also does Safety & Health Programs training (eg Ergonomics & Manual Handling, Effective PPE Usage, Industrial Accident Reporting and Analysis, Effective Safety & Health Committee, Safety Audits). Register HERE Other Programmes in 2018 HERE Contact Us Carriera Academy Sdn Bhd (Training & Recruitment) Download our company profile here Tel: / (Steph/Allison) trainings@carriera.com.my 2018 Carriera Academy Sdn Bhd