Payroll Officer Position Description

Transcription

1 Payroll Officer Position Description Position Title: Functional Team: Division: Reports To: Direct Reports: Payroll Officer Corporate Services Human Resources Human Resources Officer Nil Principal Function(s): Key Relationships: Manage the end-to-end fortnightly payroll function Accurate and timely maintenance of the Aurion Payroll System ParaQuad Employees Management Supervisors ParaQuad Values External and Government Agencies You will be expected to demonstrate the ParaQuad values: Integrity: We will be guided by principles of honesty Accountability: We will be held accountable for our actions Respect: We value am individual s culture diversity and choices and will consider these in the delivery of our service Leadership: We will actively recognise, encourage, nurture and promote innovative practices in all that we do Reliability: We maintain a reputation for doing what we say

2 Role Area Responsibilities/Behaviours: Performance Outcomes: Payroll Processing Requirements Processing of the Aurion fortnightly payroll with approximately 400 employees including casual, full-time, part-time and salaried employees. Payroll function is processed accurately and efficiently as per agreed procedures. Upload timesheet payroll files to Aurion Ensure processing and uploading of timesheet exports from each department. Understanding of workplace agreements and award interpretation. New employee set-up and maintenance. Accurate timesheet interpretation and entry into the payroll system. Employees set up in the system for payroll processing. Remuneration reflects timesheet each payrun Maintenance of employee updates and employment changes Calculation and processing of terminations. Maintenance of leave entitlements. All changes, updates and maintenance processed and entered onto the system prior to associated payrun Maintenance of payroll allowances and deductions Processing of payroll adjustments and back-payments Maintenance of superannuation updates and statutory guidelines. Maintenance of payroll auditing requirements and approvals. Update and maintenance of employee files.

3 Payroll Administration Requirements End of year preparation Management of employee enquiries Maintain employee customer service Payment summaries are printed and mailed by Aurion by the 14 th of July. Employee pay requests are addressed in a timely and comprehensive manner. Provide employment statements of service and wage declarations. Provide payroll reporting to management and departments as required. Administration of workers compensation payments and reimbursements. Reconcile work cover payments to approved insurance payments. Provide government agency reporting Enquires are responded to within required timeframe. Monitoring award entitlements. Ensuring changes to Award entitlements are implemented in July and December as posted by Fair Work Australia Remuneration Packaging (fringe benefits) Provide ad-hoc support as required. Maintain and update benefits remuneration packaging within the payroll system for packaged employees. Completed as per requirements. Ensure relevant documentation is provided by HR and each department. Provide assistance to smart salary reporting and updates Respond to employee enquiries regarding packaging.

4 Cultural Competence Ensure that the cultural needs of clients/customers are accommodated when providing services Relevant translated information is provided to assist with the delivery of our services Occupational Health & Safety Able to respect the cultures of other people Able to communicate effectively with people from diverse backgrounds and uses an interpreter services. You are responsible to comply with safe work arrangements including: In all instances, works harmoniously with people from different cultural backgrounds. Interpreters are used. Participate in relevant OH&S education and training Report injuries, incidents, hazards or illness immediately Do not perform tasks unless you have been trained to do them Do not use equipment unless you have been trained appropriately Report any injuries or illness resulting from work as soon as possible but no later than the next working day Report any condition that will affect your work to the Manager/ Supervisor (e.g. taking medication, not feeling well,) as soon as possible Ask for guidance from the Manager/Supervisor if a new or unfamiliar circumstance occurs, or for which the rules are not clear, BEFORE proceeding All work place hazards, incidents and injuries are reported to the Manager/Supervisor immediately All OH&S issues and forms filled in an auctioned appropriately

5 Knowledge, skills, formal qualifications & experience requirements: Essential Criteria: Strong alignment with ParaQuad values Minimum of 5 years payroll experience with use of advanced payroll systems Intermediate to advanced excel knowledge Demonstrated end-to-end payroll experience. Previous experience with workplace agreements and award interpretation Previous experience with salary sacrificing and salary packaging Attention to detail Ability to work within a team environment Highly developed communication skills written and verbal Desirable Criteria: Understanding of Salary Packaging and Salary Sacrificing; Previous experience using Aurion Employee Name: Date: Employee signature: Managers Name: Date: Managers signature: