LAKOTA LOCAL SCHOOL DISTRICT Human Resources Office

Transcription

1 LAKOTA LOCAL SCHOOL DISTRICT Human Resources Office TO: FROM: All Diane Brunsman, Executive Director of Human Resources DATE: December 2, 2014 We are now accepting applications for: Manager of Facilities and Operations (2 positions) Minimum Qualifications: A bachelor s degree is preferred. Three to five years of related experience including supervisory responsibilities is required. Demonstrated knowledge of Custodial and Maintenance Regulations. Interpersonal skills necessary to effectively communicate with District staff, parents, vendors, and others. Computer skills necessary to maintain various departmental records, documents and reports. Analytical ability to develop plans of action to address a variety of issues and concerns in a timely manner. Skills necessary to provide guidance, training, prioritize and review the work of assigned staff. Mental ability to adapt and respond to multiple priorities and demands and handle pressures related to problem situations. Physical ability to conduct building site visits. Date of Employment: Salary: with experience. As soon as possible Salary Range is $65,000 - $87,000 and salary is commensurate Contract days: 260 Application Process: Application Deadline: All interested candidates are invited to submit an on-line application and view the job description at Please attach a personal resume. The following information should be included: Educational background Employment history Names of three professional references December 16, 2014 at 4:00pm Each applicant s resume and qualifications will be evaluated, and those deemed most qualified will be invited to participate in interviews.

2 LAKOTA LOCAL SCHOOLS JOB DESCRIPTION JOB CATEGORY: Administrator JOB TITLE: REPORTS TO: SUPERVISES: Manager, Facilities and Operations Director of Building & Grounds Custodial staff in assigned buildings Athletic maintenance staff and one buildings & grounds secretary. Supervises the outsourced grounds maintenance vendors. Supervises the maintenance department in the absence of the Director of Buildings & Grounds JOB PURPOSE: Enables Lakota Students to Achieve Their Fullest Potential by: Working cooperatively with building administrators to supervise the day-to-day activities of custodial staff and athletic maintenance staff to assure clean, safe and secure conditions for students, staff, and visitors. ESSENTIAL JOB RESPONSIBILITIES: 1. Works cooperatively with building administrators to supervise the day-to-day activities of custodial staff in assigned buildings by: Participating in the selection, assignment and scheduling of custodial in assigned buildings; arranges for substitute staff coverage as needed Reviewing and approving employee leave requests Reviewing and approving Exemption Sheets Working cooperatively with the building administrators to evaluate the performance of custodial staff through regular observation and evaluation; collaborates with staff as needed to improve performance Providing appropriate orientation and training to staff Promoting standards and expectations for staff Coordinating and conducting monthly meetings with Head Custodians Implementing custodial standards, policies, and procedures; recommends revision of departmental work systems and procedures as necessary to improve the efficiency and productivity of custodial function Investigating and resolving custodial related issues and concerns 2. Inspects District schools and grounds monitoring building cleanliness and assuring compliance with federal, state, and local regulations and requirements and District instructional standards by: Conducting regular inspections of assigned buildings to monitor quality and quantity of work performed, compliance with health and safety standards and assure a safe, clean and orderly environment is maintained

3 JOB TITLE: Manager, Facilities & Operations Page 2 or 4 Coordinating execution and completion of facility work orders in a cost effective and timely manner. Duties include, but are not limited to, determining work order priorities, developing plans of action to address problems, and assuring availability of necessary supplies and materials to complete the job Assuming responsibility for the procurement and allocation of cleaning supplies and protective equipment Developing and maintaining a working relationship with building administrators as it relates to cleaning and maintenance of school building and grounds Preparing departmental documents and reports as required Participating in the review, evaluation and recommended purchase of cleaning supplies and custodial equipment Assisting in the planning, coordination, scheduling, and execution of special projects as directed Keeping abreast of State and Federal regulatory standards and District policies applicable to the custodial services function including OSHA standards, EPA requirements, and infection control and safety practices Works directly with the Executive Director of Business Operations and the Facility Use Coordinator on coordinating support and maintaining compliance to Board policy with regards to facility use by internal and external user groups 3. Works cooperatively with building administrators and athletic directors to supervise the day-to-day activities of the athletic maintenance staff. Participating in the selection, assignment and scheduling of athletic maintenance staff in assigned buildings; arranges for substitute staff coverage if needed Reviewing and approving employee leave requests Reviewing and approving Exemption Sheets Working cooperatively with the building administrators and athletic directors to evaluate the performance of athletic maintenance staff through regular observation and evaluation; collaborates with staff as needed to improve performance Providing appropriate orientation and training to staff Promoting standards and expectations for staff Coordinating and conducting monthly meetings with Athletic Maintenance Lead Implementing athletic maintenance standards, policies, and procedures; recommends revision of departmental work systems and procedures as necessary to' improve the efficiency and productivity of athletic maintenance functions Investigating and resolving athletic maintenance related issues and concerns 4. Coordinates implementation of the District's Indoor Air Quality (IAQ) Program by:

4 JOB TITLE: Manager, Facilities & Operations Page 3 of 4 Ensuring that indoor air quality in assigned buildings is in compliance with district standards; initiates corrective action as needed Investigating and resolving air quality issues and concerns 5. Assists in the preparation and management of the departmental budget by: Developing, reviewing and approving custodial supply orders, athletic maintenance supply orders, and equipment requests Monitoring and assuring inventory and labor costs in assigned buildings are within the approved budget Implementing an inventory control program for custodial and athletic maintenance supplies Communicating personnel, supply and equipment needs of assigned buildings to the Director of Buildings & Grounds Assists the Director of Buildings & Grounds by directly managing capital projects as outlined through the budget process 6, Coordinates district safety and risk management by: Gathering risk-related data from internal or external resources. Identifying and analyzing areas of potential risk to the organization. Conducting statistical analyses on the data to quantify risk and determine what steps should be taken to mitigate these risks Documenting, and ensuring communication of, key risks along with strategies for eliminating these safety issues/risks Devising systems and processes to control safety and risk issues through training both preventative in nature as well as through re-training as needed Developing and implementing safety/risk-assessment models and methodologies Planning, and contributing to development of, safety/risk management systems. Producing reports and presentations that outline findings, explain risk positions, and recommend changes. Developing contingency plans to deal with emergencies. Maintaining input and data quality of risk management systems Recommending measures to help protect workers from potentially hazardous work methods, processes, or materials. Investigating accidents to identify causes and to determine how such accidents might be prevented in the future. Inspecting and evaluating workplace environments, equipment, and practices, in order to ensure compliance with safety standards and government regulations Conducting safety training and education programs, and demonstrating the use of safety equipment. Providing new-employee health and safety orientations and developing materials for these presentations. Collecting sample materials for testing and analysis Investigating health-related complaints, and inspect facilities to ensure that they comply with public health legislation and regulations.

5 JOB TITLE: Manager, Facilities & Operations Page 4 of 4 Coordinating "right-to-know" programs regarding hazardous chemicals and other substances. Maintaining and updating emergency response plans and procedures Inspecting specified areas to ensure the presence of fire prevention equipment, safety equipment, and first-aid supplies. Working the Butler County Health Department as needed Maintains district Integrated Pest Management (IPM) program 7. Performs the duties of the Director of Buildings & Grounds in that individual's absence. 8. Attends District meetings and participates on District-wide committees as assigned. JOB QUALIFICATIONS: 1. Bachelor's degree in business, operations management or a related field required. 2. Five to seven years of related custodial and/or maintenance experience including supervisory responsibilities is required. 3. Valid State of Ohio driver's license. 4. Demonstrated knowledge of regulatory standards and District policies related to the custodial services function including OSHA requirements, EPA requirements and the like. 5. Interpersonal skills necessary to necessary to effectively communicate with building administrators, District staff, vendors, and others in the exchange of information. The incumbent is also required to handle problem situations in a tactful, courteous and respectful manner. 6. Computer skills necessary to maintain various departmental records, documents and reports. 7. Analytical ability to develop plans of action to address a variety of building maintenance issues and concerns in a timely manner. 8. Skills necessary to provide guidance, training, prioritize and review the work of assigned staff. 9. Mental ability to adapt and respond to multiple priorities and demands, resolve problem situations in a positive manner, and respond to emergency situations. 10. Physical ability to conduct building site visits.

6 This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. They are not to be construed as an exhaustive list of all job duties that may be performed by a person so classified.