Job Description. Area Engineer. Integrated Catchments. Rivers and Drainage Operations Section. Operations Manager

Transcription

1 Job Description Job title Group Section Integrated Catchments Rivers and Drainage Operations Section Responsible to Responsibility for Employees Job grade 17 Operations Manager Date October to 9 and will be confirmed by the Rivers and Drainage Operations Manager to reflect workload demands Job purpose This job exists for the implementation of rivers and drainage scheme operational and maintenance works, rivers and drainage investigations, asset monitoring/maintenance programmes and miscellaneous technical projects for river, drainage and pumping schemes. The area of responsibility may include: the Whakatāne-Tauranga and Waioeka-Otara major schemes and the three-eastern minor river and drainage schemes (Waiotahi (x2) and Huntress Creek), the Lower Kaituna Rivers Scheme, Rangitāiki-Tarawera Rivers Scheme, Rangitāiki Drainage Scheme and the Communal Pumping Schemes (34). This will be determined by the Rivers and Drainage Operations Manager. The position will predominantly involve planning, implementation, and responsibility for carrying out the scheme asset maintenance plan work programmes involving both BOPRC and contracted work forces. The role requires a high emphasis on compliance with hazard management Health & Safety operating procedures, compliance with relevant resource consent and permitted activity conditions, and liaison and consultation with landowners and stakeholders for all works carried out. Minor investigation and construction projects, providing technical engineering and asset management support to the Asset Management and Engineering Teams, and leading fieldbased flood response operations are also important aspects of this role. Functional relationships (relating to others) External Contractors and Consultants Purpose and frequency of contact Provide technical advice or supervision/negotiation Weekly Local authorities Consultation, coordination Weekly

2 Other agencies (e.g. Department of Conservation, Fish & Game, Iwi) Consultation, information and negotiation Monthly Ratepayers, landowners and public Gather information, consultation, and negotiation. Weekly Internal Purpose and frequency of contact Staff at all levels Provide technical advice, collaboration & consultation Team Leaders Planning and sharing information/resources Weekly Weekly Section Managers Information, coordination Monthly Group Managers Communication and providing information Monthly Key result areas The job encompasses the following major functions or key result areas: Operational management Contract/Project management People management Relationship management Corporate contribution The requirements in the above key result areas are broadly identified below: Key accountabilities Key accountabilities (jobholder is responsible for) 1 Operational management Key accountability measures (jobholder is successful when) Planning and implementation of river, drainage and pumping scheme operational maintenance programmes. Work is carried out in accordance with Council s Health and Safety policy and procedures. Plan and manage contracted maintenance works associated with the R&D schemes. Plan and supervise own-forces works on as required on R&D schemes. Carry out asset condition and performance inspections and monitoring using R&D s mobile-based asset management applications. Responsible for H&S and RMA compliance and best practise procurement process. Carry out miscellaneous engineering analysis Work is conducted efficiently and effectively. Work complies with internal policy and fulfils Council s statutory requirements. Monitoring and reporting on maintenance work programme progress and expenditure against budget is completed accurately and on time. Investigation and implementation of works is established sufficiently accurately based on sound procedures and are provided in a timely and professional manner.

3 Key accountabilities (jobholder is responsible for) for bylaw applications, resource consent application and land use applications as required. Carry out landholder and stakeholder consultation and negotiations relating to R&D projects and works. Undertake field-based flood monitoring and flood response and emergency response duties. Undertake any other relevant duties as directed by the Rivers and Drainage Manager. 2 Relationship management Establish and maintain close working relationships with internal and external contacts including Local Authorities, ratepayers, landowners, Iwi, suppliers, consultants, and contractors. Provide a high standard of customer service to ratepayers and the general public to enhance council public image. Liaise with affected landowners regarding proposed river and drainage works within the scheme areas. Key accountability measures (jobholder is successful when) The quality and timeliness of outputs from reports is to appropriate standards. Any additional duties are completed to appropriate standards. Effective, professional relationships and partnerships are developed and maintained with internal and external contacts. Professional image is conveyed in public forums. 3 Project management Lead miscellaneous projects related to rivers, drainage and pumping scheme asset repairs ensuring contributors know what they are required to do and by when. Prepare and oversee relevant project budgets. Supervise contractors, contract works and casual employees. 4 People management Provide supportive leadership, motivating and directing employees as they work. Effectively communicate current activities and policies. Conduct the performance management process working with employees to develop, monitor, and review employees work performance. Manage external contractors, consultants, projects, project teams, and manage the quality and timeliness of outputs. Effective management of the quality and timeliness of outputs of staff. Project contributors understand the objectives. The task is effectively managed; work is completed on time and within budget. Projects appropriately funded and managed. Contract outputs successfully achieved. Employee turnover is within acceptable level. Appropriately skilled employees are on the job. New staff are appropriately trained on processes, procedures and requirements of the Section. Staff skill deficiencies are identified and appropriate training and development is provided. Employees are professional in approach and can contribute individually and collectively to the organisation s success. Conduct actively contributes to the building of a motivated and successful Employees team. The performance review process is carried

4 Key accountabilities (jobholder is responsible for) 5 Corporate contribution Key accountability measures (jobholder is successful when) out on time with all employees and a learning and development programme is in place. Promote the implementation of the Corporate Culture Statement, Leadership Model and Health and Safety Systems. Corporate responsibilities are undertaken and completed accurately, meeting specified standards and within agreed timeframes. Recognise individual responsibility for Workplace Health and Safety under the Health and Safety at Work Act Meet the statutory responsibilities detailed in the Information Management Policy and Procedures standard. Meet Bay of Plenty Regional Council s statutory responsibilities for civil defence and emergency management. Hazards are identified and all incidents and accidents are reported. Participate in any wellness programmes, such as stress management training and health monitoring. Council records are created and maintained in corporate information systems, meeting specified information management standards. Participate in any civil defence and emergency management training initiatives and assist with any civil defence emergencies, as part of Bay of Plenty Regional Council s responsibilities for civil defence and emergency management. Delegations Delegation as set out in the Chief Executive s Delegations Manual. Freedom to act Guidelines and support available to assist the job holder to make decisions e.g. policy documents, standard procedures, reference to team leader or senior employees. If job holder can make decisions without approval from anyone else, please note that authority. Appointment of consultants and contractors within delegation and following procurement processes. Planning and implementation of work programmes within budget. Investigation and granting of Rivers and Drainage Bylaw Authorities. Update guideline documents and standards for Operations Manager sign-off. Work complexity Most challenging duties typically undertaken: Ensure delivery of work to meet the overall requirements of the Rivers and Drainage Section. Maintain a high level of asset operation and maintenance knowledge. Managing ongoing relationships and expectations with landowners and stakeholders impacted by planned works programmes. In role as field-based flood response exercise judgement and decision making that affects the safety of people and infrastructure.

5 Balancing operational works with environmental and cultural outcomes. Promoting best practice health and safety practices while delivering productive and efficient work programmes. Occasionally required to handle difficult face to face negotiation situations. Develop and implement innovative solutions for practical applications. Mentor and coach staff to achieve project deadlines. Other aspects Note any significant aspects of this job that have not been captured elsewhere in this document. N/A Person specification Minimum academic qualifications and experience required: Essential Desirable (for recruitment purposes only) Tertiary qualification in Engineering (NZCE Civil, DipE, BEngTech) or equivalent, At least five years relevant experience, A valid driver s licence required* 1 Qualified as Certified Engineering Technician (CertETn), Engineering Technology Practitioner (ETPract) or Registered Engineering Associate (REA) Knowledge/experience (indicate years of experience required as appropriate) Essential Desirable (for recruitment purposes only) Sound practical experience with river, drainage and pumping scheme operations and maintenance, Practical experience with construction activities, and contractor supervision and management. Staff supervision experience Contract and project management skills Experience with aquatic weed management and pump station operations Project cost estimation experience. Health & Safety hazard management practice, Environmental compliance experience, Sound practical experience with flooding and emergency response operations, Health Key skills/attributes/job specific competencies The following indicates what would typically be expected for this role at a competent level: 1 Driving record free of driving suspensions or convictions (excluding demerit points and infringement fees). Requirement for valid Driver s Licence may be waived if applicant has a driving-related disability.

6 Advanced knowledge A good understanding of river, drainage and pumping engineering principals for design and construction Good planning and organisational skills Effective time management skills Microsoft office, GIS, and asset management application skills Working knowledge Working knowledge of rivers, drainage and pumping scheme activities Knowledge of Health and Safety hazard assessment and control processes Working knowledge of river scheme asset management planning and monitoring processes Well-developed knowledge of relevant legislation and the consenting/compliance process Understanding of contract administration and works construction Staff supervisory skills Understanding of Project Management Systems Well-developed people management understanding and practise Excellent report writing and communication skills Awareness Community, cultural, environmental and political awareness Personal attributes/key behaviours Good professional judgement and initiative. Decision making and coordination skills. Ability to work well in a team and independently. Effective time management and problem-solving skills. Very good verbal and written communication skills. Genuine interest in environmental practices and initiatives. Well-developed negotiation and public relations skills. Ability to project a good public image. Ability to apply knowledge to obtain quality results. Other requirements May require travel within or outside Bay of Plenty region. Occasionally required to work outside normal hours. Required to be on call and be flexible with working hours for flood emergencies. A reasonable level of fitness for conducting field inspections and monitoring. Regularly required to carry out field site/waterway inspections which are often undertaken in unfavourable conditions such as floods. A variety of skills, including first aid, traffic management, herbicide accreditation (eg Grow Safe), boat safety, chainsaw, wader skills, four-wheel drive and quad bike would be advantageous.

7 Change to job description From time to time it may be necessary to consider changes in the job description in response to the changing nature of our work environment. Such changes, including technological requirements or statutory changes, may be initiated by the manager of this job with due consultation with the position holder. This job description should be reviewed as part of the preparation for performance planning for the annual performance cycle. Recommended: Manager Date Approved: Manager Date Discussed with incumbent: Employee Date

8 Our values - our journey A tatou haerenga Our values reflect who we are and what is important to us. Te Pumanawa 'the beating heart of the organisation'. Our organisational values have been woven together following input from staff across the organisation, now it's up to each of us to bring these values to life in the work that we do every day. TRUST INTEGRITY COURAGE We trust each other and work to build trust We do what we say we will do We act with purpose to achieve results We act boldly to lead and do the right thing for our region MANA (manaakitanga) KOTAHI (kotahitanga) WHĀNAU (whanaungatanga) Mana Leadership Having strength and courage Being a positive influence Being proud and courageous Professionalism Manaakitanga Trust and respect Reciprocity (sharing) Nurture/support Mana has many meanings such as integrity, charisma and prestige. Manaaki means to nurture and support and help each other grow. When you add the tanga the word is enhanced. Unity Strong emphasis on collaboration Being inclusive Nurturing a positive team spirit Sense of ownership Kotahi means as one. Adding the tanga accentuates the word, giving it a wider meaning, bringing us together strength in unity. Strong focus on relationships. Having fun and being happy Socialising, including the importance of friends Supporting each other Whānau means family. Adding the tanga extends the word to a wider whānau context. It has a very strong focus on relationship within the organisation.