EABO. MINUTES OF MEETING HELD ON OCTOBER 11, 2016 Held at PEO Offices 40 Sheppard Avenue West, Toronto, Ontario. Attendees:

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1 EABO c/o Professional Engineers Ontario Sheppard Avenue West Toronto, Ontario M2N 6K9 Tel: (416) / Fax: (416) MINUTES OF MEETING HELD ON OCTOBER 11, 2016 Held at PEO Offices 40 Sheppard Avenue West, Toronto, Ontario Attendees: Brian Aitken, OAA Mark Bendix, PEO Gerry Conway, OAA David Craddock, OAA (Chair) David Dengler, PEO [via teleconference] John Dorris, OBOA Kathleen Kurtin, OAA Chris Roney, PEO Michael Seiling, OBOA David Tipler, CEO Guest: Loretta Ryan, RPPI, Ontario Professional Planners Institute PEO Staff: Sherin Khalil José Vera Regrets: Kyle Bentley, LMCBO A Joint Committee of: Professional Engineers Ontario; Consulting Engineers Ontario; Ontario Association of Architects; Ontario Building Officials Association; Large Municipalities Chief Building Officials; and Toronto Area Chief Building Officials Committee

2 1.0 OPENING OF MEETING/APPROVAL OF AGENDA/INTRODUCTIONS The meeting opened at 1:00 p.m., with 10 members of the Committee in attendance. A motion was made to approve the agenda, as modified. 2.0 MINUTES/NOTES FROM PREVIOUS MEETING A motion was made to approve the Minutes of the April 26, 2016 meeting, as modified. 3.0 SITE PLAN CONTROL PEO staff invited Loretta Ryan, Director of Public Affairs from the Ontario Professional Planners Institute (OPPI) to attend the EABO meeting as a guest to address any concerns or questions that members might have. 4.0 COORDINATION BETWEEN PROFESSIONAL DESIGNERS It was previously reported that PEO s Professional Standards Committee approved developing a joint practice guideline and performance standard with the OAA to address coordination issues. PEO staff reported that the Terms of Reference will be approved by PEO s Professional Standards Committee at their meeting on October 18, The next step will be to submit a Briefing Note for PEO Council approval at their November 18, 2016 meeting. PEO staff to send the final version of the Terms of Reference to B. Aitken. 5.0 INFORMATION There was nothing new to report. 6.0 TRAINING An EABO member reported that the Ontario Building Officials Association is currently working on the SB12 Code Compliance course for EABO Minutes: 2016-Oct-11 2.

3 It was reported that OPPI has Programs and Events posted on their website. 7.0 PLANNING ACT Follow-Up: OAA to report on what traction this report has received. PEO staff invited L. Ryan of OPPI to attend the EABO meeting. Loretta Ryan, Director of Public Affairs from the Ontario Professional Planners Institute (OPPI) reported the following: - OPPI makes submissions to the Province of Ontario on key planning related documents. - OPPI is currently working on over a dozen submissions to the province. One of these submissions will be on the review of the role and function of the Ontario Municipal Board. - The Ontario Municipal Board (OMB), which hears appeals on planning decisions, plays a significant role in the planning process, and is also being reviewed. This review focuses on the scope of land use planning matters that may come before the Board and the effectiveness of how it operates. - The public consultation is currently available until November 19, There was a discussion regarding the timeframe, and the members indicated that 12 months is usually required for a Site Plan. An EABO member suggested that EABO could send a letter outlining the issues that all stakeholders face when applying for a Site Plan. Question: Answer: To whom should the letter be sent? To the Minister. L. Ryan, advised that an expert from OPPI could be invited to discuss this issue further. PEO staff to schedule a separate meeting with PEO staff, CEO, OAA, OBOA and LMCBO to outline the issues with OPPI. EABO Minutes: 2016-Oct-11 3.

4 8.0 NEW BUSINESS 8.1 Ontario Sign Association An EABO member reported the following. The letter from the Ontario Sign Association relied on a legal opinion that did not note that the practice of professional engineering and the requirements to seal engineering documents are contained in the Professional Engineers Act and O. Reg Sign structures are exposed to loads and forces imposed by self-weight, wind and seismic forces, etc. If a sign of any significant size, weight or cost were to fail, it could endanger public safety, property, economic interests and/or public welfare. To prepare the structural (or mechanical or electrical) design of a sign requires the application of engineering principles as it involves force analysis, strength of materials, consideration of matters of stress and strain, and application of engineering design standards. An EABO member commented that Building Officials often request the engineering design calculations to show the forces involved. PEO staff reported that PEO responded to the letter of January 5, 2016 from the Ontario Sign Association, clarifying that the design of sign structures falls within the definition of the practice of professional engineering, as defined under the Professional Engineers Act. There was a discussion regarding BCIN, and an EABO member indicated that a BCIN does not qualify one to design a building; it only indicates that one is knowledgeable of the Building Code Act. 8.2 Applications for Site Plan Approval An EABO member reported that OAA submitted a letter to all Directors of Planning and Chief Building Officials in the Province of Ontario regarding the Applications for Site Plan Approval, indicating that there continue to be instances where non-architects have been preparing the architectural designs accompanying applications for site plan approval under the Planning Act. The designs submitted as part of the site plan approval process are intended to govern the construction, enlargement or alteration of buildings. Subject to the qualifications and exemptions set out in the Architects Act, designs accompanying the site plan application should be prepared, sealed and signed by an architect. EABO Minutes: 2016-Oct-11 4.

5 An EABO member advised that the above information can be published in the Ontario Planning Magazine for information and education. 8.3 Snow Shadowing to Adjacent Buildings PEO staff provided a presentation, outlining the following: Issue - Snow drifting caused by a high roof adjacent to a low roof separated by a gap. Facts - Building owners could be liable for snow drift on adjacent buildings (T.H. Critelli Ltd. v. Lincoln Trust and Savings Co. et al). - The Ontario Building Code has requirements for roof shadows where the adjacent building gap is less than 5 metres. - Engineers must make reasonable provision for the safeguarding of property of a person who may be affected by the work. Questions - Is a snow drift caused by adjacent buildings an issue, e.g. are snow loads changing considerably? - Do municipalities check for snow load changes caused by adjacent buildings? - Are building owners, architects, engineers, and Building Officials well informed regarding this issue? EABO members advised the following: - Engineering firms that do this work are aware of this issue. - This issue is a line item when planning the budget for a project. - Removing the snow is not an appropriate way to fix these issues as the removal equipment could affect and damage the roof. - A roof cannot take the accumulated snow and should be reinforced. EABO Minutes: 2016-Oct-11 5.

6 PEO staff to send the above questions to the EABO members for further comments and information. EABO members to provide their comments and feedback on the above questions. 8.4 Projects without Permits PEO s Professional Standards Committee has a policy to review guidelines, and is therefore, requesting feedback from the EABO members. PEO staff reported that the General Review Guideline addresses this issue. An EABO member advised that the guideline focuses on the engineer s responsibilities when involved in projects without permits. PEO staff to send the General Review Guideline to C. Roney, D. Tipler, M. Bendix and D. Dengler to review this section and provide their feedback. 8.5 Definition of Townhouse Relative to Back-to-Back and Stacked Townhouses An EABO member reported that the building types are as follows: - Townhouse; - Stacked Townhouse; - Back-to-Back Townhouse; and - Stacked and Back-to-Back Townhouse. Each one of them has a separate entrance and fire safety system. Building Officials have been asked to provide a clear definition. An EABO member suggested contacting code advisors to help with this issue. 8.6 Proposed Subcommittee for Ontario Building Code Ongoing Issues An EABO member suggested creating a subcommittee to look into the potential Building Code changes issues, such as: - Coordination between Professional Designers. - Effects of buildings subject to a permit on adjoining properties (refer to Guideline for Fire Safety During Construction of 5 and 6 Storey Wood Buildings in Ontario). EABO Minutes: 2016-Oct-11 6.

7 - Definition of controversial terms, such as, back-to-back and stacked townhouses, live-work units with retail components, etc. - Use of Part 9 and Part 3 within construction, such as, a series of Part 9 apartments or strip plazas on top of a Part 3 parking garage. - Rules with respect to using Part 11 as a basis of design changes for buildings five years old. - Graduated changes to energy conservation (although this topic seems to be well covered). - Implementation of new technologies, such as, cross-laminated timber, insulated panel walls, containers used for buildings, etc. - Building maintenance years after occupancy. - Home owners as designers: burden of responsibility, basement apartments, etc. - Building alterations: duty of care to determine existing conditions, fire separations, exposing building face openings and ratings, adjacent tenancies, etc. - Signage: design of foundations for free standing signs under 7.5 meters in height (16 high by 32 wide signs along Hwy. 401). - Sound control in buildings as an environmental concern. - Demountable event structures. An EABO member stated that it would be a good idea to have ongoing discussion regarding the above items; however, this does not require a subcommittee. PEO staff to create a table for the above items, including actions and status for each item. 8.7 Difficulties with Permit Application Notifications Only to Applicant An EABO member advised that Building Officials often send notifications or updates regarding permits to building permit applicants, but they may not notify the architects or engineers. EABO Minutes: 2016-Oct-11 7.

8 The Building Code Act states that the owner is the entity, unless there is a formal delegation to someone else. EABO members suggested that the Coordinating Licensed Professionals Guideline should consider and address this issue. EABO members to send their feedback regarding this issue. 8.8 OAA - New Practice Tips and Tools Available to Building Officials and Engineers G. Conway provided a presentation on the following: - PT.3 Building Code Data Matrix - PT.8 Application for Building, Demolition or Conditional Permits - PT.19 ANSI/ASHRAE/IESNA PT.35 Importance Category and Seismic Restraint - PT.36 Building Energy Performance Series - PT.36.1 Every Architect Needs to Know About Energy Modeling - PT.36.2 OBC SB-10, Energy Efficiency Requirements - Prescriptive Compliance - PT.36.3 OBC SB-12, Energy Efficiency Requirements - Prescriptive Compliance 8.9 Private Member s Public Bill There was a discussion on the Private Member s Public Bill regarding the proposed Ontario Professional Planners Institute Act, OPPI representatives have met stakeholders, such as regulators of related professions and associations, and have received positive responses. The Institute will continue to liaise with these organizations. 9. ADJOURNMENT AND DATE OF NEXT MEETING The meeting adjourned at 3:30 p.m. PEO staff to send a doodle poll for a meeting in early January/late February The poll will also be sent to all the guests. PEO staff to bring the EABO Terms of Reference to the next meeting for discussion. EABO Minutes: 2016-Oct-11 8.

9 ACTION ITEMS FROM PREVIOUS MINUTES: K. Bentley to get feedback from LMCBO with regard to the data matrix forms that are not consistent throughout all municipalities. PEO staff to send PEO s response to the comments that were received from LMCBO on the Structural Engineering Design Guideline. K. Bentley to verify if it would be possible for OAA members to get free access to the Build Right Ontario website. EABO Minutes: 2016-Oct-11 9.