ORGANOGRAM (Adjust as necessary. Include line manager, line manager s manager, all subordinates and colleagues. Include job grades)

Transcription

1 HR191 JOB DESCRIPTION NOTES Forms must be downloaded from the UCT website: This form serves as a template for the writing of job descriptions. A copy of this form is kept by the line manager and the job holder. Position title POSITION DETAILS Project Coordinator (Software Implementation and technical assistance) Job title (HR Practitioner to provide) Job grade (if known) Level 10 Academic faculty / PASS department Academic department / PASS unit Division / section SOPHFM PASS CIDER Date of compilation 10/03/2016 ORGANOGRAM (Adjust as necessary. Include line manager, line manager s manager, all subordinates and colleagues. Include job grades) Landon Myer, Professor Director of CIDER Andrew Boulle, Associate Professor Academic Staff Meg Osler Senior Technical Advisor PASS Jonathan Euvrard ekapa Dvlpmt Manager PASS Level 10 VACANT NEW POST Project Coordinator (Imp) PASS Level 10 Robin Burley, TIER.net Software Manager PASS Level 10 Katherine Hilderbrand, NDoH Epidemiologist Mentor Academic, Researcher NDoH & PEPFAR M&E Project Staff This is a mentoring role for the National govt. and PEPFAR rollout teams Zamuxolo Mshweshwe, Data Monitor PASS Level 5 Jean Richards, Field Assistant PASS Level 5 Meagan Bosland, 3 Tier Materials Dev PASS Level 8 Regional M&E & Epidemiologists This is a mentoring and management role for the Regional MSF HIV&TB Epis NDoH Strategic Information teams This is a mentoring and capacity developing role for NDoH Epis PURPOSE The main purpose of this position is to manage the UCT component of the TIER and EKAPA implementation projects within all government levels of health, including facilities offering antiretroviral therapy, sub-district, sub-structure, provincial and national offices. The successful candidate will be tasked with developing entirely new materials, exercises and presentations for running workshops in the province and nationally across South Africa and for mentoring a large national rollout team consisting of national government staff and PEPFAR partners. This role will need to develop and implement best practices on how to conduct workshops for training, data quality control, use of data to better manage services and software implementation protocols including change management practices for registry overhauls. 13 October 2015 Page 1 of 6 HR191

2 GLOSSARY OF TERMS ART TIER.Net ETR.Net DHIS HIV TB MCH IT M&E NDoH PEPFAR ASSA Antiretroviral Therapy Three Interlinked Electronic Registers (software application developed by CIDER) Electronic TB register Department of Health Information System Human immunodeficiency virus Tuberculosis Mother Child Health Services Information Technology Monitoring and Evaluation National Department of Health President's Emergency Plan for AIDS Relief Actuarial Society of South Africa 13 October 2015 Page 1 of 6 HR191

3 1 Key performance areas (4 6) (What) Managing the UCT relationship with the provinces and the National Department of Health via routine and ad-hoc technical support % of time spent 30 JOB CONTENT Activities / Objectives / Tasks (How) Mentor National Department of Health M&E staff members in how to effectively train master trainers in performing scale-up in the provinces Develop rollout guidelines for implementation of software at sites. Coordinate development of guidelines with key stakeholders including the Programmes, Health Services, HAST Directorate, Information Management, IT, Strategic Information and Epi units. Provide training to HAST staff at provincial levels on the use of electronic software to facilitate management of their ART & TB services Provide training on implementing on-site quality control procedures for data capture Please note, routine and ad-hoc support to the provinces includes travel to the provinces nationally. Results / Outcomes (Why) An excellent working relationship with all contributing staff and sites Improvement in trainings provided within the provinces on implementation, data quality, clinical record keeping and usage of data Good feedback from the national and provincial teams in the use of the electronic system for clinical and staff management 2 Piloting the implementation of new TIER and EKAPA functionality and modules (Western Cape) 20 Collaborate with facility and district staff to ensure buy-in of the electronic monitoring system Accountability to coordinate procurement of hardware, buy-in meetings, training and evolving a site to live mode within timelines stipulated within business plan Overhauling the registries to ensure efficient implementation of the software Setting and overseeing training schedules Training of data capturers on site using the new computerized software Managing data quality control during pilot implementation Rollout approval by district and facilities managers according to provincially approved rollout plan Registry re-organized to facilitate electronic capture Optimum data flow set up and adapted per facility needs Registry tasks understood and team/work rotation rosters accepted Sites rolled out according to business plan 13 October 2015 Page 2 of 6 HR191

4 3 Supporting and improving the M&E standard operating procedures and data quality control methods within the HIV, TB and MCH services in the Western Cape 15 Attendance and active contribution to M&E task teams and data management teams at province level Providing workshops for district information officers and partners on a quarterly basis Provide training to doctors, nurses and pharmacists at rollout sites in clinical record keeping Provide training to staff at all levels on the implementation of the SOPs for monitoring ART and TB Implementing on-site quality control procedures for data capture Providing input during clinical/m&e meetings including data queries and management help HAST directorate has close relationship with UCT SI team and regularly calls on us for support and query resolution Workshops held on a routine basis Back-ups monitored on a routine basis to ensure modified date is correct and according to back-up plan at site 5 Developing the field of data usage to improve patient management and service delivery as an area of academic interest and research partnership (technical assistance to provincial HAST teams nationally) 15 Develop best practice approaches for using data to change policy, inform interventions and better manage a health facility or subdistrict Develop and get NDoH approval for all training materials, exercises, tutorials and presentations. Develop NDoH audit tool and guidelines for assessment of quality of transfer of data Manage all training materials on the VULA website so that all implementers across SA have the most up to date exercises, training presentations and materials needed for TIER.net Best practice documents Developing a publication strategy for theorizing this area of work Improved facility performance beyond the HIV programme 13 October 2015 Page 3 of 6 HR191

5 Software & elearning development 10 Working with the PI and the software managers to continually improve the software to meet the needs of the ART clinics Testing new or improved functionality in the software Mentoring elearning development staff on the creation of story-boards, video editing and other elearning materials Ensure all comments and suggestions in regards to software development from the field are feedback to the PI in a structured way Continued improvement in the software solutions to manage electronic data When released, comprehensive testing of new versions prior to installation at sites Innovation to suggest changes that will facilitate better quality data capture in the first instance Innovative ways to improve on reporting and linking of patients across health services. 6 Administrative 10 Maintain project resources, including equipment, up-to-date database and back-up, website for materials Address clinical and operational aspects of the project Compile projects reports for each rollout site/district Supervise staff in respect to project goals, objectives and protocols Identify development needs of staff and plan and support ways to meet them Perform performance assessment of relevant staff and provide constructive feedback at regular intervals Project resources used effectively Work schedules available for all staff and mentees Training needs identified and relevant training delivered Performance assessments performed 13 October 2015 Page 4 of 6 HR191

6 Minimum qualifications Minimum experience (type and years) MINIMUM REQUIREMENTS 4 year degree in health, information, computation science or related field A master s degree would be preferable A valid driver s license 3 or more years experience in monitoring and evaluation of routine health services or field research preferred 5 years proven experience training staff 2 years experience in elearning materials development advantageous Experience working with electronic databases (preferably TIER.Net, EKAPA, ETR and EDRWeb) A working knowledge of HIV & TB Experience in the public health sector an advantage COMPETENCIES Competence Level Competence Level Planning and organizing/ work management 3 Conceptual thinking 3 Individual leadership 2 Meeting facilitation 2 Coaching/developing others 3 Decisions making/judgement 3 Information management 2 Follow-up 2 AGREED BY PRINT NAME SIGNATURE CONTACT NO. DATE Job Holder Line Manager HOD 13 October 2015 Page 5 of 6 HR191