TOR for Independent Project Review of LOTFA-Ministry of Interior and Police Development MPD Project

Transcription

1 TOR for Independent Project Review of LOTFA-Ministry of Interior and Police Development MPD Project Title: Project Review Consultant (international) Type of Contract: Individual Contract (IC) Number of Positions: One (1) Background: The Law and Order Trust Fund for Afghanistan (LOTFA) is a Trust Fund of the United Nations Development Programme (UNDP) originally created in 2002 to support the establishment, payment, equipment and training of the police force in Afghanistan. The central goal is to support the Government of the Islamic Republic of Afghanistan (GIROA) in achieving a paid, professional Afghan National Police (ANP) and staff of the General Directorate for Prison and Detention Centres that delivers essential services to the Afghan people for improved public trust, safety and security and to support improved rule of law enforcement. The Ministry of Interior Affairs (MOIA) serves as both the political/regulatory body of the police as well as a direct service provider to Afghan police operations. Currently, the ANP is directly subordinated to and encapsulated within MOIA, without any distinction between the MOIA and ANP staff. All 157,000 MOIA staff on Tashkeel (official staffing structure) are also ANP and vice versa. In April 2015, GIROA, UNDP and the donors re-designed LOTFA into two separate but complimentary projects - namely, the Support to Payroll Management (SPM) project and the MOIA and Police Development (MPD) project. The SPM project focuses on supporting MOIA payroll management functions and constitutes approximately 96% of allocated resources under LOTFA. The Ministry of Finance is an important partner in this regard, as it processes and reports on the utilization of monthly advances disbursed by UNDP to cover the salary payments of MOIA personnel. The MPD project focuses on developing national capacity for self-sustained reform and improvement of the MOIA as an institution, as well as police professionalization. The MPD project provides technical advisory and capacity building support to the MOIA and ANP. Specifically, the MPD project has two components: 1. The Institutional Development Component which is intended to build the MOIA s capacity to conceptualize, lead and manage reform, while at the same time improving administrative and ANP support services performance and accountability; and 2. The Police Professionalization Component which seeks to support the MOIA in strengthening its foundations and training infrastructure for police development, while at the same time supporting immediate police service delivery and outreach activities to strengthen police and community engagement, contributing to increased trust and confidence. Regarding the future directions of the MPD Project, there is a need to focus more at police reform at the subnational level and deepen engagement with local communities to improve their confidence and trust in the police service as there is an over-concentration of support in Kabul. Key initiatives that are currently being considered but not yet confirmed are: (1) community policing, (2) independent

2 community-based monitoring and reporting, as well as (3) engagement of Afghan civil society, community based organizations including women s groups. The initial phase of the MPD Project was 18 months from July 2015 to December Donors and the government agreed in September 2016 to a new four-year phase for the MPD Project from January 2017 to December Due to the limited time between the official approval and the start of the new phase, stakeholders agreed to first start the new project with limited revisions to the old MPD Project and later in early 2017 to undertake a full review of both the substantive and operational aspects of the project. An internal review in early 2017 covered: (1) the critically low delivery rate of the MPD Project in 2016 (just over 50% against a reduced budget of USD 21.2 million); (2) the start of a new four-year phase of the MPD Project; (3) the expanded scope of the Law and Order Trust Fund for Afghanistan (LOTFA), possibly also covering justice and other elements of rule of law; and (4) plans to expand the MPD Project into the regions of Afghanistan. This review did not benefit from detailed consultations with the government nor with donors. In order to anchor the discussions in the needs of the Ministry and the Afghan National Police and to seek inputs from the donor countries, UNDP s Bangkok Regional Hub is commissioning a project review combined with a review of the project s staffing structure. A two person team consisting of (1) the Project Review Consultant and (2) an HR Consultant is being recruited to simultaneously conduct the review and to prepare a consolidated report under the leadership of the project review consultant. The scope of work under this TOR pertain to the Project Review Consultant. Scope of work: Rapid review and analysis of security and justice sector reform initiatives in Afghanistan, based on stakeholder consultations; Detailed analysis on the history, design, theory of change and performance of the LOTFA MPD Project since 2015 against objectives and targets set out in the project documents; Consult with project personnel, UNDP management, national authorities and donors; Provide recommendations on best practices on security sector reform with the view of improving capacity development of security and justice institutions at the national and subnational level, and most importantly, service delivery at community level in rural areas. Provide recommendations on critical pathways and effective implementation strategies for addressing police reform with the aim of improving security at the community level in rural areas; Provide recommendations on critical pathways and activities in support of the objectives; Review of Project structure in line with best practices to ensure cost-efficiency/value-formoney, effectiveness of implementation strategies and overall delivery of results; (detailed HR structure will be analyzed by another consultant) Review documents provided by UNDP and other partners, including project document, meeting minutes, previous analyses, national strategies, etc. Deliverables: Report on overall performance of the MPD Project in delivering resources and results, costefficiency of Project Structure from cost-efficiency/value for money lens;

3 Provide recommendations on critical pathways to achieve objectives realistically; Presentation to Technical Working Groups and Steering Committee of the project. Institutional Arrangements: The consultant shall be recruited by UNDP s Bangkok Regional Hub and report to the Chief of the Rule of Law Unit in the Afghanistan Country Office of UNDP. The consultant will liaise daily with the UNDP Country Office, specifically the Rule of Law unit, the project, counterparts in the Afghan Ministry of Interior Affairs, donor representatives, the Technical Working Groups of the Project and Steering Committee members. The consultant will also consult with other donor funded projects, which are directly supporting the Ministry of Interior Affairs as well as providing training to the Afghan National Police. The consultant will be expected to interact daily with the HR consultant whose role it is to advise the Country Office on the optimal staffing structure (including level and contract modality). UNDP will provide transport in Kabul in armored vehicles. The consultant is expected to provide his/her own laptops. Access to printers and Wifi will be provided by UNDP. Duration: It is expected that the assignment can be concluded within 6 weeks (30 working days), including home based preparation and one field visit to Kabul. The assignment is expected to be conducted in October/November with a presentation to the Steering Committee scheduled for not later than end November Duty station: Approximately 3 weeks field mission to Kabul, Afghanistan preceded by and followed by total of 3 weeks for literature review, analysis and finalizing reports and supporting documentation at home. No field visits outside Kabul are envisaged. Qualifications of the Successful Individual Contractor: I. Academic Qualifications: Master s degree, preferably in area related to security sector management or equivalent. A bachelor s degree with additional 2 years experience will be considered. II. Years of experience: At least 10 years of progressively responsible experience in managing and implementing security sector reform projects at the national or international level. At least 2 years of consulting experience at international level preferably in fragile states. Familiarity with UNDP s programming principles and practices. III. Competencies:

4 Practical experience in security sector reform, police development, at the national and subnational level; Experience in analyzing and formulating development strategies and policies in the security sector. Excellent interpersonal skills. Scope of Price Proposal and Schedule of Payments The contractor shall submit a price proposal as below: 1) Daily Fee The contractor shall propose a daily fee, which should be inclusive of his/her professional fee, communication cost and insurance costs (health insurance inclusive of medical evacuation, life insurance, etc.). The number of working days for which the daily fee shall be payable under the contract is 30 working days (6 5 working days per week). 2) Travel & Visa The contractor shall propose an estimated lump-sum for home-kabul-home travel (economy class most direct route) and Afghanistan visa expenses. 3) DSA - The contractor shall propose a DSA at the applicable rate of USD 162 per night for Kabul. The number of days for which the DSA shall be payable under the contract is approximately 21 nights (3 weeks). The contractor is NOT allowed to stay in a place of his choice other than the UNDSS approved places. UNDP will provide MORSS compliant accommodation to the contractor in either UNOCA compound or any other UNDSS approved place. The contractor shall be responsible for making direct payment to the facility towards the cost of accommodation, Or UNDP may deduct the cost of such accommodation from the DSA, payable to the contractor. Payments under the contract shall be made as below: Lumpsum A lumpsum payment [consisting of (1) daily fee and (2) travel & visa cost] shall be paid to the contractor in two equal instalments on submission of draft and final report respectively. DSA Payment towards DSA shall be made separately based upon the actual number of nights spent in Kabul as per arrival and departure details. Recommended Presentation of Offer Applicants are expected to provide a) Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP; b) Personal CV or P11, indicating all past experience from similar projects, as well as the contact details ( and telephone number) of the Candidate and at least th ree (3) professional references; c) Brief description of why the individual considers him/herself as the most suitable for the assignment, and a technical proposal (approach and methodology, work plan, etc.), if applicable, on how they will approach and complete the assignment. d) Financial Proposal supported by a breakdown of costs (Daily Fee, Travel & Visa cost, and DSA), as per template provided. If an Offeror is employed by an organization/ company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the

5 Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. Criteria for Selection of the Best Offer The Combined Scoring method where the qualifications and methodology will be weighted a max. of 70%, and combined with the price offer which will be weighted a max of 30% will be used to determine the most suitable candidate; Technical Evaluation Criteria - 70 points [Qualification and Experience (50 points) plus Technical Proposal (20 points)] Qualification and Experience (50 points) [evaluation of CV]: 1) Educational qualification - 10 points 2) Relevant experience of security sector reform - 20 points 3) Experience in analyzing and formulating development strategies and policies 10 points 4) Familiarity with UNDP s programming principles and practices 10 points Technical Proposal (20 points): 5) Technical Approach & Methodology (10 points) This explains the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the assignment and delivering expected output, and the degree of detail of such output. The Applicant should also explain the methodologies proposed and highlight the compatibility of those methodologies with the proposed approach. 6) Work Plan (10 points) The Applicant should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery timelines. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan. Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation. Financial Evaluation Criteria - 30 points To be computed as a ratio of the Proposal s offer to the lowest price among the proposals received by UNDP. Annexes to the TOR MPD- IC Letter to UNDP Confirming Interest and Availability MPD Project Document

6 Approval This TOR is approved by : [indicate name of Approving Manager] Signature Name and Designation Date of Signing