elumen Faculty Role The Basics in 6.5

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1 Where to find elumen 6.5: myhancock/work Tools or Faculty Tab/Assessment & Institutional Effectiveness Channel/eLumen Login Use Firefox or Chrome Browser. Internet Explorer can be temperamental. Login to elumen. Use your myhancock username & password. 1. Make sure your ROLE (left side of header under the AHC Logo) reflects use the Faculty role to locate/set up assessments, enter data & complete section improvement plans. 2. Make sure your PROGRAM (middle of the header) reflects the program you need (cross listed courses are listed separately by program and you will have to use dropdown to scroll between programs). 3. elumen will default to the most CURRENT TERM, but you can move between past terms using the dropdown menu. 4. elumen will default to the COURSES TAB this is where you will view your Assessment Table and be able to Add Assessments, Find Assessments, Score Assessments, Complete Section Improvement Plans, View assessment results for a section. 5. To view your SLOs, click on the SLOs & Assessments tab Carry Forward Prior Assessments*** These assessments are not added to the library and must be recreated/readded each term. If you have created assessments in a previous terms, you will see: 1. Click on Carry Forward Prior Assessments - any available assessment for that course will be listed. If there are none, you will not even see that button. 2. If you locate the desired assessment, click on the box to the left of the assessment name and select Add. It will place the assessment in your Assessment Table and return you to the previous page.

2 Find or Create an Assessment From your SLOs & Assessments page, you can review your course SLOs, choose multiple SLOs and create a library assessment. Select 1 or more SLOs using the check box, then select More, and Create Assessment Then jump down to B: Create a New Assessment for Section A. To Find an Assessment for a Section Steps to take: 1. Click on Find Assessment - any assessments saved to the library of assessments or set up as a shared assessment in old elumen will be listed. If there are none, you will need to create a new assessment. 2. Many filters will appear; you can drill down to a specific course or SLO, or Hide Filters altogether. 3. Scroll down to the bottom to locate a desired assessment, click on the box to the left of the assessment name and select Add to Section. 4. You are now ready to SCORE your students using the 3-point scale. Select either the Scorecard view or the Rubric view on the far right of the assessment table. B. Create a New Assessment for a Section In addition to having assessments distributed by Coordinators, Faculty/Evaluators can create their own assessments and store them in their Assessment Library or use them for a single course. 1. Select Courses tab 2. Locate the course and section you wish to assess. 3. Click Add Assessment in the Assessment Table:

3 Assessment Name: Assessment Description: Activity Name: Activity Description: Assessment Type: Multi-Rater Assessment Guide Evaluator Assessment: Guide NEW Evaluator Reflections NEW: Rubric Type: Scoring Mode: Scoring Views: Assessment Scale: Number of SLOs: Enter Assessment Name required (i.e. Final Exam, Quiz, Portfolio, etc.) Enter Assessment Description if you have one, suggested at least reference SLO1, SLO2, etc. required Copy Assessment Name here required Copy Assessment Description here required Choose Assessment Type from drop down menu. required Not currently using this. Can upload a assessment guide, that is available for you to access from your roster, or assuming you distribute an assessment could help other faculty using that assessment. This can take place of Section Improvement Plan. Outcomes-Oriented only option, cannot change. Rubric and Scorecard is preferred. Select Scorecard View Rubric View is the default, unselect if you want, scores one student at a time. 3 items scale is only option, cannot change. Defaults to 1. Change here if you plan to link multiple SLOs to this assessment or can add rows on the next page. When all fields are complete, select: 4. Link SLO 5. Select one SLO from list, by clicking on it. 6. The SLO will then populate in the rubric.

4 7. If you wish to link additional SLOs, you can select +add row which will create a new row. You will be able to Link SLO again. 8. Save and add to Library of Shared Assessment so you can access for future terms and sections of a course! Note: If you only select Save, you will not be able to use the assessment again. Once you have an assessment created and saved to the Assessment Library, view Find Assessment and all assessments created for that course will display and you will be able to use them in future terms and sections. Scoring an Outcomes Oriented Assessment with the Rubric and Scorecard A. Select Faculty/Evaluator Role B. Click Courses Tab C. Confirm the correct Term is selected (it will default to current term) D. Locate the courses you plan to score. E. If an assessment was already created or distributed, it will appear in the Assessment Table F. Locate the Scorecards on the right of the assessment table. G. Select Scorecard to view your student roster or Rubric view to view one student at a time. Now you can assign each student their assessment score using the 3,2,1 scale or n/a if they did not complete the assessment. H. Save or Save and Continue to Action Plan You can complete your Section Improvement Plan (Action Plan) immediately from this screen. Respond to an Action Plan A. Select Faculty/Evaluator Role B. Select Courses Tab C. To locate pending Action Plans without going through your scorecard, locate your Inbox at the top of the screen.

5 D. Select Action Plans E. Sort by Term F. Your Section Improvement Plans for each course will be listed. You can choose Respond from this screen. There are 3 questions/ actions. G. If additional resources are needed, check the Add Resource Request box and type a Resource Name, choose a Resource Type, and type the Resource Detail. This may optionally include the ability to attach a document. H. When finished responding to all actions, click Submit at the bottom of the screen. Save Draft allows you to edit. ***If you are the LEAD instructor on a course, you need to complete the Course Improvement Plan (CIP). The CIP is only available to course coordinator or department coordinator roles. The CIP is what prints on the program review SLO data reports, so it is important to complete one each year you assess a course. For information on how to locate and complete a CIP, view the Training Page or follow this link elumen cleaned up the Courses tab and relocated some of the icons to the Actions Menu. Access this Actions toolbar from your Student Scorecard. Go to Action Plan or Results Explorer, Download Blank or Completed scorecard or switch between Rubric/Scorecard Views.