North West. Local Education and Training Board (LETB) Terms of Reference

Transcription

1 North West Local Education and Training Board (LETB) Terms of Reference 1. Introduction The importance of having locally driven healthcare employer engagement, taking more accountability and responsibility for workforce development education and training, was clearly set out in the Department of Health publication From Design to Delivery (January 2012). The North West Local Education and Training Board (LETB) will have responsibility for driving forward the new workforce arrangements for organisations across North West. The LETB will work through devolved arrangements with three local workforce and education groups across the North West: Cheshire and Merseyside Cumbria and Lancashire Greater Manchester This provides local ownership and responsibility and builds on the strengths of the partnership working developed across the three North West localities over many years to improve the delivery of the workforce and improve patient care. The terms of reference of the local workforce and education groups are set out at Appendix 1. The intention is that the local workforce and education groups will act as autonomously as is possible under the responsibilities of the North West LETB as set out in the HEE scheme of delegation The LETB will also develop close links with key stakeholders such as the AHSNs and the Commissioning Board local area teams in the North West. 2. Mission and Purpose of the LETB The mission of North West LETB is to ensure that the future and current health workforce across North West, has the right skills, behaviours and training, and is available in the right number to support the delivery of excellent healthcare and health improvement. The purpose of the LETB is to: Identify and agree local priorities for education and training to ensure security of supply of the skills and people providing health and public health services across North West. Plan and commission education and training on behalf of North West, in the interests of sustainable, high quality provision and health improvement To improve the quality of education and training for the future and current NHS workforce Be a forum for developing the whole health and public health workforce for 2020 Promote innovation in workforce development 3. Functions of the LETB The core functions of the LETB are: To bring together all healthcare and public health employers providing NHS funded services with education providers, the professions, local government and the research sector, to develop a skills and development strategy for the local health workforce that meets employer requirements and responds to the plans of commissioners To consult with patients, local communities and staff to ensure the local skills and development strategy is responsive to their views

2 To aggregate workforce data and plans for the local health economy and share with the Centre for Workforce Intelligence (CfWI) to improve local workforce planning To account for education and training funding allocated by HEE To commission education and training to deliver the local skills and development strategy and national priorities set out in the Education Operating Framework To ensure value for money throughout the commissioning of education and training and for running costs To secure the quality of education and training programmes in accordance with the requirements of professional regulators and the Education Outcomes Framework To take a multi-professional approach in planning and developing the healthcare and public health workforce and in commissioning education and training To support access to Continuing Professional and Personal Development and employer led systems for the whole health and public health workforce To work in partnership with Universities, clinical academics, other education providers and those investing in research and innovation To work with local authorities and health and well-being Boards in taking a joined up approach across the local health, public health and social care workforce To work with HEE to develop national strategy and priorities In addition to the above core functions, it has been agreed that the LETB should also commission leadership and organisational development activities and undertake workforce development support activities. 4. Individual Member Responsibilities/Competencies Members have a responsibility to represent the views and requirements of their constituency across the LETB area, and not their individual employing organisation or professional body e.g. Nurse Director members represent: Nursing and Midwifery Directors NW Allied Health Professions Workforce Board (ND) Medical Director members represent: Medical Directors NW Healthcare Science Network (MD) NW Clinical Psychology Group (MD) NW Pharmacy Workforce Development Group (MD) GP/Primary Healthcare members represent GPs/Dentists and primary care practitioners Primary Care Workforce HEI members represents all relevant HE provision across: Non medical Medical Members also need to reflect the whole workforce issues and requirements and should be able to demonstrate:

3 Time and commitment Excellent communicator ability to keep constituency informed and engaged Significant experience and commitment to the development of education and training in their career The ability to take a whole health economy view rather than simply represent their own organisation, and thus have the confidence of colleagues. An agreement from their nominating organisation (Chief Executive) with respect to the anticipated time commitment required. An understanding of Higher and Further Education issues Ability to influence nationally 5. Independent Chair An Independent chair will be appointed by HEE. The LETB Chair will be accountable for compliance with the HEE Scheme of Delegation and will be accountable to the HEE Chair To qualify as independent the LETB Chair must have no paid role with providers of NHS services or education and training services either when appointed or during the term of office. 6. Deputy Chair In order to preserve vital business intelligence and continuity during the transition the chairs of the local workforce and education groups will rotate six monthly as Deputy Chairs for such time as the LETB Board feels is appropriate. They will deputise in the Chair s absence. 7. Nominated Alternates The LETB requires and will approve nominated alternates for members of the LETB, who will be allowed to attend LETB meetings in the member s absence. The alternate must be formally identified from within the relevant local workforce and education group and relevant constituency e.g. if one of the Chief Executives is unable to attend the nominated Chief Executive alternate will attend in their place. Deputies are not allowed 8. Membership The LETB membership will be made up of representatives of the local workforce and education groups who have been elected to those positions. Board membership should be representative of local providers of NHS services and include representatives from HEIs and primary care/gp (in their provider role) and any other representatives as deemed necessary by the LETB. The LETB will have four mandated roles appointed through HEE: Independent chair Managing Director Director of Education and Quality Head of Finance National job descriptions will be published with the Operating Principles guidance for all of these roles with the exception of Director of Education and Quality, as the detail

4 for this role is for local determination. These four post-holders will be full LETB members and attend Board meetings. The Director of Education and Quality role will be a shared post between the Postgraduate deans responsible for medical education and the Associate director of Commissioning and Professional education for non medical. The roles would come together through the Multi professional deanery meetings to ensure that common issues about learning environments and education quality can be addressed. Should this proposal not be accepted, then these roles should be on the LETB. Membership will consist of the following representation: - Independent Chair Executives - Managing Director - Director of Education and Quality - Head of Finance NHS Providers - Chief Executives (3) chair from each local workforce and education group - Medical Directors (2) based upon representing professional groups - Nursing Directors (2) based upon representing professional groups - HR/OD Directors (1) - Finance Directors (1) - Public Health Directors (1) - GP/Primary Healthcare Representatives (2) Others - Higher Education Institute Representative (2) from local workforce and education training groups, one medical, one non medical specialists - CCG representative (1) All the posts apart from the Chief Executive posts will be nominated such that each local workforce and education group has four of the twelve places available. There will need to be an iterative approach to ensuring this also reflects the breadth of different providers, which will be dealt with between the three group chairs and the managing director Co-Opted Members - TBC In Attendance - Other Associate/Assistant Directors will attend as required workforce programmes and strategy, workforce development finance, education management There is a detailed Election Process for details of the nomination and election arrangements for the Provider and Other members of the local workforce and education groups. 9. Accountability The LETB is accountable to HEE. Day to day activity is discharged through the Managing Director.

5 10. Duration Members are appointed for a period of three years, subject to review. 11. Meeting Arrangements Meetings will be held monthly in the first instance and after 6 months reviewed to be held bi-monthly thereafter, unless otherwise agreed by the members of the Board. 12. Quorum The meeting will be quorate with a minimum of ten members including two of the Chief Executives. It is expected that each member constituency will achieve 100% attendance at meetings given some constituencies are represented by two members and/or have the ability to appoint Alternates. Attendance will be reviewed and if a member falls below 70% attendance level the position will be reviewed with the Chair and Managing Director which may result in the position being opened up for re-election. 13. Co-Opting The LETB with the prior authorisation of the Independent Chair can co-opt individuals to the Board as non-voting members. 14. Secretariat Secretariat services will be provided by the North West LETB team. The secretariat will circulate the final agenda and supporting papers to LETB members at least three working days in advance of the scheduled meeting. It is the responsibility of the members to familiarise themselves with the papers in advance of each meeting. Any queries relating to the papers should be raised with the secretariat in advance of the meeting. 15. Voting Rights The voting rights on the LETB are that providers of NHS-services (including primary care) must hold a two-thirds majority of voting rights. The LETB board may then use its own discretion as a locally autonomous body to distribute the remaining one-third of voting rights on the LETB board. 16. North West Workforce and Education LETB team The North west LETB team will support Cheshire & Merseyside, Cumbria & Lancashire and Greater Manchester local workforce and education groups. These arrangements will be transparent to clarify the responsibilities and accountability between the three workforce and education groups in the North West accountable to the North West LETB. 17. Stakeholder Engagement Framework A stakeholder engagement framework (see Appendix 4 of Development Plan), sets out how the LETB will achieve full engagement and input from all stakeholders. The LETB will identify a lead member to be the link with the following partner groups: - AHSN representative - Voluntary, private, independent sector representative The effectiveness of the partnership framework will be reviewed annually. 14 September 2012

6 Appendix 1 CM/CL/GM Local Workforce and Education Group Terms of Reference 1. Introduction The importance of having locally driven healthcare employer engagement emphasises the importance of local arrangements supporting the North West LETB. The CM/CL/GM local Workforce and Education Group will have responsibility for driving forward the new workforce arrangements for organisations across CM/CL/GM. The group will be accountable to the North West LETB and work in partnership, with the two other workforce and education groups in the North West. This provides local ownership and responsibility and builds on the strengths of the partnership working developed across the three North West localities over many years to improve the delivery of the workforce and improve patient care. The Workforce and Education Group will also develop close links with key stakeholders such as the CM/CL/GM AHSN and the Commissioning Board local area teams for CM/CL/GM. 2. Mission and Purpose of the local Workforce and Education group The mission of CM/CL/GM Workforce and Education Group is shared with that of the North West LETB: to ensure that the future and current health workforce across CM/CL/GM, has the right skills, behaviours and training, and is available in the right number to support the delivery of excellent healthcare and health improvement. The purpose of the group is to: Identify and agree local priorities for education and training to ensure security of supply of the skills and people providing health and public health services across CM/CL/GM. Plan and commission education and training on behalf of CM/CL/GM, in the interests of sustainable, high quality provision and health improvement To improve the quality of education and training for the future and current NHS workforce Be a forum for developing the whole health and public health workforce for 2020 Promote innovation in workforce development 3. Functions of the local workforce and education group The core functions of the local workforce and education group are: To bring together all healthcare and public health employers providing NHS funded services with education providers, the professions, local government and the research sector, to develop a skills and development strategy for the local health workforce that meets employer requirements and responds to the plans of commissioners To consult with patients, local communities and staff to ensure the local skills and development strategy is responsive to their views To aggregate workforce data and plans for the local health economy and share with the Centre for Workforce Intelligence (CfWI) to improve local workforce planning

7 To account for education and training funding allocated by the North West LETB To commission education and training to deliver the local skills and development strategy and national priorities set out in the Education Operating Framework To ensure value for money throughout the commissioning of education and training and for running costs To secure the quality of education and training programmes in accordance with the requirements of professional regulators and the Education Outcomes Framework To take a multi-professional approach in planning and developing the healthcare and public health workforce and in commissioning education and training To support access to Continuing Professional and Personal Development and employer led systems for the whole health and public health workforce To work in partnership with Universities, clinical academics, other education providers and those investing in research and innovation To work with local authorities and health and well-being Boards in taking a joined up approach across the local health, public health and social care workforce To work with North West LETB to develop national strategy and priorities TO account to the North West LETB for these activities In addition to the above core functions, it has been agreed that the workforce and education group should also commission leadership and organisational development activities and undertake workforce development support activities. 4. Individual Member Responsibilities/Competencies Members have a responsibility to represent the views and requirements of their constituency across the workforce and education group area, and not their individual employing organisation or professional body e.g. Nurse Director member represents: a. Nursing and Midwifery Directors b. NW Allied Health Professions Workforce Board (ND) Medical Director member represents: a. Medical Directors b. NW Healthcare Science Network (MD) c. NW Clinical Psychology Group (MD) d. NW Pharmacy Workforce Development Group (MD) GP/Primary Healthcare member represents a. GPs/Dentists and primary care practitioners b. Primary Care Workforce HEI member represents all relevant HE provision across: a. Non medical b. Medical Members also need to reflect the whole workforce issues and requirements and should be able to demonstrate: Time and commitment

8 Excellent communicator ability to keep constituency informed and engaged Significant experience and commitment to the development of education and training in their career The ability to take a whole health economy view rather than simply represent their own organisation, and thus have the confidence of colleagues. An agreement from their nominating organisation (Chief Executive) with respect to the anticipated time commitment required. An understanding of Higher and Further Education issues Ability to influence nationally 5. Chair The chair will be one of the Chief Executives selected through the election process. 6. Deputy Chair The workforce and education group will be appoint a Deputy Chair for such time as the LETB Board feels is appropriate. They will deputise in the Chair s absence. 7. Nominated Alternates The workforce and education group requires and will approve nominated alternates for members of the workforce and education group, who will be allowed to attend workforce and education group meetings in the member s absence. The alternate must be formally identified from within the relevant constituency e.g. if one of the Chief Executives is unable to attend the nominated Chief Executive alternate will attend in their place. Deputies are not allowed 8. Membership Board membership should be representative of local providers of NHS services and include representatives from HEIs and primary care/gp (in their provider role) and any other representatives as deemed necessary by each workforce and education group. The North West LETB officers (Managing Director, Head of Finance, Director of Education and Quality post holders) will attend workforce and education group meetings as appropriate. Membership will consist of the following representation: Independent Chair Executives Managing Director Director of Education and Quality Head of Finance NHS Providers Chief Executives (2) Medical Directors (2) Nursing Directors (2) HR/OD Directors (2) Finance Directors (2) GP/Primary Healthcare Representatives (2/3)* Public Health Directors (1) Others Higher Education Institute Representative (1) CCG representative TBC i. Co-Opted Members

9 In Attendance Assistant Director Education and Commissioning Other Workforce and Education team Associate/Assistant Directors will attend as required workforce programmes and strategy, workforce development, finance, education management See Election Process for details of the nomination and election arrangements for the Provider and Other members. The workforce and education group will need to identify individual members to be the lead in linking with key stakeholders identified in paragraph Accountability The workforce and education group is accountable to the North West LETB. Day to day activity is discharged through the Managing Director. 10. Duration Members are appointed for a period of three years, subject to review. 11. Meeting Arrangements Meetings will be held monthly in the first instance and after 6 months reviewed to be held bi-monthly thereafter, unless otherwise agreed by the members of the group. 12. Quorum The meeting will be quorate with a minimum of ten members including one of the Chief Executives. It is expected that each member constituency will achieve 100% attendance at meetings given some constituencies are represented by two members and/or have the ability to appoint Alternates. Attendance will be reviewed and if a member falls below 70% attendance level the position will be reviewed with the Chair and Managing Director which may result in the position being opened up for re-election. 13. Co-Opting The workforce and education group with the prior authorisation of the Chair can coopt individuals to the Board as non-voting members. 14. Secretariat Secretariat services will be provided by the North West workforce and education team. The secretariat will circulate the final agenda and supporting papers to workforce and education group members at least three working days in advance of the scheduled meeting. It is the responsibility of the members to familiarise themselves with the papers in advance of each meeting. Any queries relating to the papers should be raised with the secretariat in advance of the meeting. 15. Voting Rights The voting rights on the workforce and education group are that providers of NHSservices (including primary care) must hold a two-thirds majority of voting rights. The workforce and education group may then use its own discretion as a locally autonomous body to distribute the remaining one-third of voting rights on the group. 16. North West Workforce and Education team The workforce and education team will support Cheshire & Merseyside, Cumbria & Lancashire and CM/CL/GM LETBs. These arrangements will be transparent to clarify

10 the responsibilities and accountability between the three workforce and education groups in the North West. 17. Stakeholder Engagement Framework A stakeholder engagement framework (see Appendix 4 of Development Plan), sets out how the workforce and education group will achieve full engagement and input from all stakeholders. The workforce and education group will identify a lead member to be the link with the following partner groups: AHSN representative Voluntary, private, independent sector representative The effectiveness of the partnership framework will be reviewed annually.