805A-36A-7009 Inactivate a Disbursing Activity Status: Approved

Transcription

1 Report Date: 13 Apr A-36A-7009 Inactivate a Disbursing Activity Status: Approved Distribution Restriction: Approved for public release; distribution is unlimited. Destruction Notice: Foreign Disclosure: FD5 - This product/publication has been reviewed by the product developers in coordination with the Financial Management School, Fort Jackson, SC foreign disclosure authority. This product is releasable to students from all requesting foreign countries without restrictions. Page 1

2 Conditions: You are directed to close out your Disbursing Station Symbol Number (DSSN). You have access to: 1. General office supplies. 2. DoD Financial Management Regulation R, Volume 5, Disbursing Policy, Chapter 23. FM 1-06, Financial Management Operations, Appendix B. 4. DFAS-NPD/IN Disbursing Point of Contact (POC). 5. SF 1219, Statement of Accountability. 6. SF 1179, Month End Check Issue Summary. 7. Treasury checks. 8. Financial Management Tactical Platform. 9. E-Commerce equipment. 10. Internal Revenue Service (IRS) POC. This task should not be trained in MOPP 4. Standards: Perform the following in sequential order without error: 1. Notify supporting agencies (i.e., Defense Finance and Accounting Service ( DFAS), U.S. Treasury, respective Federal Reserve Banks) of the inactivation. 2. Close the disbursing activity. Special Conditions: Safety Risk: Low MOPP 4: Never Cue: Task Statements DANGER WARNING CAUTION Remarks: Notes: Page 2

3 Performance Steps 1. Notify supporting agencies (i.e., Defense Finance and Accounting Service (DFAS), U.S. Treasury, respective Federal Reserve Banks) of the inactivation. 2. Close a disbursing activity. a. Receive notification from the supporting DFAS site of the name and location of the disbursing office designated to handle uncleared transactions of the closed disbursing office (i.e., the settlement office). b. Terminate the appointment of all Deputy Disbursing Officers, Disbursing Agents, and Cashiers upon relief of disbursing duties. c. Request the termination of the Disbursing Officer orders to hold cash at personal risk. d. Clear all outstanding advances. e. Deposit all currency, coin, negotiable instruments, and LDA balances to the credit of the U.S. Treasury using Deposit Tickets (SF 215). f. Cancel and dispose of all undeliverable checks. g. Destroy or cancel any unused Limited Depository checks. h. Destroy unused blank U.S. Treasury checks on hand. i. Submit a Statement of Accountability (SF 1219) marked FINAL covering the first day of the accounting period through the last day of activity. j. Submit a Month End Check Issue Summary (SF 1179) marked FINAL covering the first day of the accounting period through the last day of activity. k. Send all retained records to the designated settlement office. (Asterisks indicates a leader performance step.) Evaluation Guidance: Score the Soldier GO if all performance measures are passed (P). Score the Soldier NO GO if any performance measure is failed (F). If the Soldier fails any performance measure, show what was done wrong and how to perform it correctly. Evaluation Preparation: This task can be evaluated by use of the performance measures as listed. This method of evaluation is appropriate if the Soldier performs the task on the job. Allow the Soldier to practice until the Soldier feels qualified and prepared for the evaluation. Then have the Soldier perform the task, using the materials listed in the CONDITIONS statement above. Score the Soldier "PASS" or "FAIL" as determined by the performance. PERFORMANCE MEASURES GO NO-GO N/A 1. Ensured the supporting agencies (i.e., DFAS, U.S. Treasury, respective Federal Reserve Banks) were notified of site inactivation. 2. Inactivated a disbursing activity by: a. Receiving notification from the supporting DFAS site of the name and location of the disbursing office designated to handle uncleared transactions of the closed disbursing office (i.e., the settlement office). b. Verifying the termination of all Deputy Disbursing Officers, Disbursing Agents, and Cashiers orders upon relief of disbursing duties. c. Requesting the termination of the Disbursing Officer orders to hold cash at personal risk. d. Verifing all outstanding advances cleared. e. Verifing all currency, coin, negotiable instruments, and Limited Depository Account (LDA) balances have been credited to the U.S. Treasury using Deposit Tickets (SF 215). f. Validating the proper cancellation or destruction procedures of negotiable instruments. g. Submitting a Statement of Accountability (SF 1219) marked FINAL covering the first day of the accounting period through the last day of activity. h. Submitting a Month End Check Issue Summary (SF 1179) marked FINAL covering the first day of the accounting period through the last day of activity. i. Sending all retained records to the designated settlement office. Supporting Reference(s): Page 3

4 Step Number Reference ID Reference Name Required Primary DODFMR R, VOL 5 Department of Defense Financial Management Regulation, Volume 5, Disbursing Policy and Procedures Yes No FM 1-06 Financial Management Operations pdf/fm1_06.pdf Yes No TADSS : Equipment Items (LIN): Materiel Items (NSN) : Step ID NSN LIN Title Qty No materiel items specified Environment: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to the current Environmental Considerations manual and the current GTA Environmental-related Risk Assessment card. Safety: In a training environment, leaders must perform a risk assessment in accordance with current Risk Management Doctrine. Leaders will complete the current Deliberate Risk Assessment Worksheet in accordance with the TRADOC Safety Officer during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW current CBRN doctrine. Prerequisite Individual Tasks : Supporting Individual Tasks : Task Number Title Proponent Status 805A-36A-6003 Prepare the Statement of Accountability (SF 1219) 805A - Financial Management (Individual) Obsolete 805A-36A-7007 Activate a Disbursing Activity 805A - Financial Management (Individual) Approved 805A-36A-6010 Reconcile a Limited Depository Account 805A - Financial Management (Individual) Obsolete Supported Individual Tasks : Supported Collective Tasks : Task Number Title Proponent Status 14-EAC-8033 Account for Theater Resources (G8) 14 - Finance (Collective) Approved 14-CORP-0007 Monitor Disbursing Support 14 - Finance (Collective) Obsolete Knowledges : Knowledge ID Knowledge Name 805A-K-0410 Identify a SF A-K-0406 Identify a SF A-K A-K A-K-0366 Identify an Undeliverable U.S. Treasury Check Identify Foreign Currency Identify a U.S. Treasury Check 805A-K-0408 Identify a SF 215 Skills : Skill ID 805A-S A-S-0116 Skill Name Locate Regulations Apply Regulations Page 4

5 805A-S A-S-0042 Interpret Regulations Complete Forms Page 5