COMMERCIAL OPPORTUNITIES:

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1 COMMERCIAL OPPORTUNITIES: Working with HPMA at branch and national level IMPROVING HEALTH THROUGH PEOPLE

2 Working with commercial partners to improve health through people The HPMA are delighted to announce plans for working with commercial members and partners in the coming year marks our first full year as a charity and the association invites you to join us on our exciting programme of activities, led or co-ordinated by the national events team including the HPMA UK Conference and Exhibition; HPMA Awards Programme; our new branch roadshow events; branch support and media opportunities. The prospect of working more closely with you our commercial supporter community to see our vision of 'Improving health through people' realised through professional networks, continuous development and the championing excellence in HR and people is exciting. If your products and services can benefit the working lives of our members, and improve patient and service user health, then we want to help your business flourish in this tough market. HPMA UK Conference and Exhibition We will welcome hundreds of HR, OD and workforce professionals to learn, develop and share good practice at the HPMA UK Conference and exhibition in It s a fantastic opportunity for your team to meet, network and engage with HPMA members from across the UK. An unrivalled platform for engagement, networking and communication with the healthcare HR community. Our members are passionate and committed to improving practice and welcome the opportunity to learn from and influence service providers and suppliers. HPMA Branch Roadshow Events For 2017, alongside the HPMA UK Conference, the central events team will be organising a four venue branch roadshow in Late Spring 2017 (North West, London, Scotland, Yorkshire, Midlands & East). We aim to capture the essence of the national conference and exhibition but with local branch audiences (approx delegates), tailored programme and modest exhibition (up to 10 stands). You can select UK conference only, roadshow run only (four events) or UK conference + roadshow run price, where relevant. Cross-Sector Conference On 15 September 2017, HPMA and UHR will hold a joint conference for 100 HRD and DHRD delegates together with a small group of supporters at Woburn House in London. Additional details will be available shortly, but save the date! 2

3 What do exhibitors say? It was a great conference to attend and I m pleased that the session went down well. Congratulations on the organisation of such a successful event! WORKSHOP SPONSOR Can I also just say from a supplier perspective what a nice atmosphere the conference had. The food was lovely, but the whole approach was very relaxed and welcoming. We had some good discussions with colleagues and I really enjoyed the dinner! Thanks to the whole team for all your efforts putting on a conference in the current climate is tough to do! EXHIBITOR AND WORKSHOP SESSION SPONSOR Just wanted to say thank you for organising such a great event and for all your help and support for Neyber. There is always such a great atmosphere at HPMA events. EVENT PARTNER Who exhibits? LIST OF EXHIBITORS AND SPONSORS IN Eighty Academi Wales Allocate Software Bevan Brittain BMJ Capsticks Chamberlain Dunn Learning CMP Resolutions DACBeachcroft Diversity by Design EvolutionOD Good Governance Institute Health Sector Jobs Healthshield Impact Consulting Psychologists Investigations by Design Liaison Mills & Reeve Neyber NHS Professionals NHS Confederation NHS Employers Practices Made Perfect Ltd Questback Software Europe Tavistock Consulting TMP Worldwide Trac Systems Zenon Consulting WHO EXHIBITS AND SPONSORS? Consultancy 31% Employee benefits 3% Financial services 3% Learning & development 10% Legal services 14% Temporary workforce management 7% Membership body 7% Publisher 3% Recruitment marketing 14% Software provider 14% 3

4 Feedback from delegates in 2016: Event better than expected lots of positivity, good variety of exhibitors Gavin Oattes was exceptional and the two breakouts that I attended were interesting and relevant. I enjoyed the event and it was good to get the four nations discussion happening again. overwhelming sense I got was of positivity and opportunity. It was a great event with some really inspiring speakers. Why get involved? The HPMA UK Conference and exhibition is now a key event in the healthcare HR calendar, providing you with an exceptional opportunity to engage with over 250 senior HR professionals, from every sector and region all in one place, over two days. Come and inspire and be inspired by our members. EXHIBITION STAND PACKAGE Exhibition packages are sold on a first come first served basis. Book at your earliest opportunity to secure your space only stand at the HPMA UK Conference & Exhibition. EVENT PARTNER Stand out from your competitors by becoming an exhibition partner. This is a unique opportunity for organisation to align their brand with HPMA at the UK Conference, Cross-sector Conference or one of the branch roadshows. ARRIVAL NETWORKING RECEPTION This is a specific reception held at the start of the two day programme (mid-morning), it will be facilitated and aims to help delegates attending alone meet colleagues and peers. It is a stand-alone event that will not clash with the main programme. Sponsorship will be credited in marketing material and the conference guide, and includes the opportunity to display promotional material (e.g. pop up banners) during the reception. SPONSORED LEARNING & DEVELOPMENT WORKSHOP A platform within the conference programme to engage delegates on a topic and speaker of your choice; subject to selection and approval by the programme planning committee EVENT DELEGATE BAGS Ensure that your key messages reach every delegate by inserting your leaflet/gift into the delegate bag. CONFERENCE DELEGATE GUIDE ADVERT There are a limited number of A4 advertisement spaces in the delegate guide. EVENT GUIDE The event guide provide delegates with all the information they need to navigate the venue and programme. The event guide provides details of sessions, speakers, supporters and exhibitors. This package includes your logo on the front cover and a fullpage colour advert on the outside back cover. CONFERENCE EVENING RECEPTION, AND DINNER DANCE SPONSOR The annual conference dinner is a highlight of our event, enabling delegates and exhibitors to network in a more relaxed atmosphere. A great profile raising opportunity with this influential audience. MOBILE APP The Mobile App sponsor is recognised as the exclusive provider of the conference s mobile app. The Mobile app provides details of the event, including the agenda, attendees, speakers and venue information in a mobile friendly format. Sponsors receive maximum recognition through a corporate logo and a mobile banner that links directly to your website DELEGATE BADGES AND LANYARDS This package provides high-profile branding on all delegate badges and lanyards, which are given to all attendees. 4

5 HPMA Awards This premiere event is a unique opportunity for you and your team to network amongst the industry s key personnel. The awards night offers an excellent environment to host and thank your key clients, encourage fresh business and make new connections. Find out more at What makes our awards programme unique? UK-wide No entry fee Finalists who are HPMA members are awarded free ceremony tickets Programme and winners are promoted through the HPMA community and network of branches Profession led, good practice sharing at the very heart of the programme Dedicated to healthcare HR professionals Open to non-members Good pedigree, awards now in their 26th year Long-standing partnerships with sponsors Categories changed and developed every year to reflect changing HR practice Feedback from 2016: Thanks again for the opportunity, it was a really great evening. The awards were brilliantly put together and we were really pleased to be involved in the drinks sponsorship great opportunity to network and align ourselves further with the sector. CATEGORY SPONSOR Thank you... I thought it was an incredible event. DRINKS RECEPTION SPONSOR Many thanks, and huge well done to you on another great evening of celebration and fun, the HR teams in the NHS certainly know how to let their hair down which all makes for a memorable time. The photos are a real testament to this! TABLE SUPPORTER I have to say that the evening made us feel very special and that was a great feeling to have as working in the NHS currently can be a tough environment. CATEGORY WINNER 5

6 AWARDS CATEGORY SPONSORSHIP 18 categories SOLD OUT AFTERPARTY SPONSORSHIP This is a unique way to raise your profile with a key role in supporting the awards. The awards celebration in June 2017 is set to be another fantastic event, attracting leading figures from the healthcare HR world. Becoming our afterparty sponsor means a night that finalists, winners and members will remember for years to come an outstanding, fun and quality networking opportunity for guests and sponsor alike. DRINKS RECEPTION SPONSORSHIP This package includes sponsorship of the drinks reception which takes place before the awards celebration dinner. SPECIAL SUPPORTERS PACKAGE A table for 10 at the awards ceremony and dinner with additional benefits so that your organisation stands out from the crowd. AWARDS WINNERS' GUIDE This is a booklet summarising all the shortlisted entries, spotlighting the winners and providing contact details. The sponsor has their logo on the cover and a full-page colour advertisement. This package includes two places at the dinner Additional Opportunities HPMA COMMERCIAL MEMBERSHIP Membership of the HPMA for your organisation, bringing benefits including branch event access, bi-weekly Network newsletter and opportunity to contribute as committee members and promote your support of the association using our member logo. NETWORK BANNER Our membership publication is ed to members every two weeks (20 issues per year). Over 6,000 recipients are on the mailing list so it s a great profile raising opportunity as well as an area to share your case studies and perhaps later, research findings. Sponsorship includes banner advertising slot for 1 year (20 issues) footer position, opportunity to change the image/ link every month, plus 6 branded articles subject to editorial approval (ie not advertorial). BRANCH BUILDER PARTNER - ADMINISTRATIVE SUPPORT Consider working in partnership to support a local branch with their programme of activities by offering pro-bono administrative support in exchange for exposure to members. BRANCH DEVELOPMENT SESSION HPMA has a long history of delivering and working with partners to deliver development events to its network of HR and OD practitioners in the health sector. We are always looking for experienced professionals to deliver short sessions (2 hours - 1/2 day) for audience to support members developing their capability in a particular skillset or knowledge area. These short sessions aim to focus on one particular aspect of the skill area rather than a comprehensive overview - and should match areas of the HPMA HR competency framework. Sessions may be delivered in a webinar format or live and we welcome pre-session work or a follow up exercises to increase value. The NHS is one of the biggest employers in the world and the biggest employer in Europe and so offers a large potential market for training organisations, and a superb opportunity to showcase your training offering to HR and OD professionals. Branches open to working with a range of organisations; training providers, colleges, universities, smaller consultancies, or NHS trusts. Partner selection will be made after consideration of experience of working within the NHS and the HR/OD community and understanding the needs of our network and ability to provide meaningful and insightful learning to stated objectives on the topics required in a short session. HRD/CEO PRIVATE DINING OPPORTUNITY Opportunity to host dinners for senior HR and OD leaders. This has worked really well over a number of years for our London branch. A great opportunity to hear from colleagues from other sectors and do some joint problem solving around key workforce challenges. VENUE SUPPORT Our branches are always looking for venues - so if your organisation has a training space which a branch could use it could be a straightforward exposure opportunity. Whether you can host a small workshop for 15 or a series or network meeting for over 100 we d like to hear from you. JOINT EVENTS HPMA is open to working in partnership to deliver joint events for members locally and nationally, and is actively seeking proposals from organisations interested in offering skills development across the six areas of our HR competency framework. Please contact admin@hpma.org.uk with an outline proposal in the first instance. RESEARCH AND WHITEPAPERS If your research specialty matches one of our 'pillars' of activity, the HPMA would certainly be keen to investigate closer working and promotion of valuable research. The HPMA have worked with IPA, Department of Health and CIPD in this way but as a commercial organisation the trustees would be mindful of implied product endorsement. VAT is chargeable at standard rates unless exemption is stated 6

7 Summary of opportunities for 2017 HPMA UK CONFERENCE SIX EVENT ROADSHOW RUN HPMA UK CONFERENCE + SIX EVENT ROADSHOW RUN Exhibition Stand Package 1,150 3,000 4,150 N/A Event Partner Sponsored Learning & Development Workshop Price on application 1,150 3,000 4,150 N/A Event Delegate Bags 2,000 1,000 3,000 N/A Delegate Bag Insert ,350 N/A Conference Delegate Guide Advert 250 N/A N/A N/A Event Guide 600 N/A N/A N/A Conference Evening 5,000 N/A N/A N/A Reception, And Dinner Dance Sponsor Arrival Networking 1,000 N/A N/A N/A Reception Mobile App 3,000 N/A 3,500 N/A Delegate Badges And Lanyards 1, ,750 N/A CROSS- SECTOR CONFERENCE HPMA Awards Category Sponsorship 8,500 HPMA Awards Celebration Afterparty Sponsorship 6,500 HPMA Awards Celebration Drinks Reception Sponsorship HPMA Awards Celebration Special Supporters Package 5,000 3,000 SOLD OUT HPMA Awards Compendium 1,800 HPMA Commercial Membership Network Banner Branch Builder Partner - Administrative Support Branch Development Session HRD/CEO Private Dining Opportunity Venue Support Research And Whitepapers 495 (VAT exempt) 3,000 (for 1 year or pro rata) Pro bono support Pro bono support or fee paid by HPMA by agreement Price on application Pro bono support Terms and price on application CONTACT US We offer a range of additional sponsorship opportunities to enable your business to stand out from your competition. To find out more and take the next steps contact the HPMA Sales Team on: or suzy@chamberdunn.co.uk. Interested in an opportunity that isn t listed here? Our team will work with you to customise a sponsorship package to pinpoint your audience and support your business goals. 7

8 Booking form PRIMARY CONTACT POSITION ORGANISATION ADDRESS POSTCODE DIRECT LINE WEBSITE DESCRIPTION OF SPONSORSHIP TOTAL SPONSORSHIP (EXCLUDING VAT) TOTAL SPONSORSHIP (INCLUDING VAT AT 20%, WHERE APPLICABLE) AUTHORISING SIGNATURE NAME PURCHASE ORDER NUMBER DATE Completion of this document is acceptance of the terms and conditions on below. Invoice to be raised on submission of your booking form. Please note this document is a draft. Terms and conditions 1. Sponsor applications are handled on a first come-first served basis. Sponsors must be supportive of Healthcare People Management Association, and the client on whose behalf the sponsorship is sold. Chamberlain Dunn retains the right to reject any sponsor that its client, Healthcare People Management Association deems inappropriate. 2. Sponsors must sign the booking form which signals their agreement to these terms and conditions and return it to Chamberlain Dunn. An invoice will then be sent and must be paid within 14 days of invoice unless otherwise agreed in writing by Chamberlain Dunn. 3. The sponsor must provide an image of their logo in the format required by Chamberlain Dunn and other details required (e.g. contact details, trademarks etc) to Chamberlain Dunn within 10 days of receipt of acceptance. 4. The sponsorship fee does not include free conference registration unless specifically stated as a sponsor benefit (where relevant). 5. All sponsorship materials must be submitted within the production schedule. 6. Sponsors may not sublet, assign or apportion any part of the item(s) sponsored nor represent advertise or distribute literature or materials for the products or services of any other firm or organisation except as approved in writing by Chamberlain Dunn. 7. Chamberlain Dunn will not be liable for damage or loss to sponsors properties by fire, theft, accident, or any other cause. 8. No part of an exhibit and signage or other materials may be pasted, nailed, or otherwise affixed to walls, doors or other surfaces in a way that marks or defaces the premises or equipment and furnishings. Damage from failure to observe this notice is payable by the sponsor. 9. In order to limit costs to Chamberlain Dunn, the event organisers may limit the number of colours used to print sponsor logos. Payment terms are: days from date of receipt of the invoice, unless otherwise agreed with Chamberlain Dunn. Overdue debts shall be handed over for collection with costs. 2. (a) The Client is not permitted to cancel this Contract except with the written consent of Chamberlain Dunn (b) Where there is an agreed cancellation permitted by paragraph (a) above, the Client shall pay to Chamberlain Dunn the amount, representing liquidated damages to compensate Chamberlain Dunn for all losses incurred as a result of the cancellation, as follows:- (i) 80% of the contract price for cancellation made more than 6 months prior to the start date of the event; or (ii) 100% of the contract price for cancellation made 6 months or less prior to the start date of the event. 3. If your internal accounting procedures/policies require purchase order numbers to be quoted on invoices, please ensure that a copy of the signed purchase order is attached to the signed booking form. Chamberlain Dunn On behalf of Healthcare People Management Association (HPMA) January