OFFICE OF CHILDREN S AFFAIRS PEAK PERFORMANCE Performance Review July 21, 2016

Transcription

1 OFFICE OF CHILDREN S AFFAIRS PEAK PERFORMANCE 2016 Performance Review July 21,

2 2016 Budget Highlights MOCA OVERALL BUDGET Spend YTD Encumbered/Committed Remaining OPERATING/ADMIN BUDGET $799, $914, $1,400, GRANTS $3,293, $8,127, $3,710, SRF $4, $24, TOTAL BUDGET $4,098, $9,041, $5,134,

3 2016 Budget Highlights 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% MOCA Budget vs. Actual* $3,142, $84, $130, $164, $879, $1,76 7, % to Budget $77, $414, $1,073, Services - Computer/Software Internal Services Training Computer Equipment Other Supplies Travel Grants Services - Food/Events Professional Services Personnel - Benefits/Wellness Personnel - Pension/SS Personnel - Payroll Budget Highlights $30,000 donated to MBK from City agencies Vacancy savings used to fund a shared on-call position with Denver Media Services No anticipated supplemental requests 0% Total 2016 Budget Spend YTD OST Programs/2A *Actual spend includes posted transactions and encumbered funds as of 5/31/16 3

4 HR Vital Signs: Diversity MOCA Gender Diversity Female Male White African-Amer Hispanic All Other 13 3 Individual Contributor C. Middle Manager 2 1 F. Appointing Authority All MOCA Employees 4 4 Individual Contributor MOCA Ethnic Diversity C. Middle Manager F. Appointing Authority MOCA Generation Diversity 6 300, ,089 Residents of Denver 313,012 58, ,965 37,793 All MOCA Employees Residents of Denver Diversity Highlights Diversity within MOCA reflects the community we serve and is in line with the City population Fostering a diverse team provides unique perspectives and high cultural competencies, which are key skills for the work we do Boomer GenX GenY Mature/Other , , , ,345 Individual Contributor C. Middle Manager F. Appointing Authority All MOCA Employees Residents of Denver 4

5 HR Vital Signs: Turnover & Employee Engagement 30% 25% 20% 15% 10% 5% 0% Turnover MOCA vs. Citywide 24.30% 10% 10% 11% 11% 11% 11% 13.70% 11.70% 9.40% 8.30% 0% Citywide* MOCA High Performer Citywide High Performer MOCA 2015 Actual Goal Turnover Before 2 Years MOCA Turnover Before 2 Years Citywide* Turnover The MOCA turnover rate is lower than the City average, with only one departure since Employee Engagement Index Citywide* MOCA Linear (Citywide*) 56.3 Areas for Action Technology Training Feedback from Management 5

6 HR Vital Signs: Time to Fill Positions Talent Acquisition Citywide Avg. Time to Post Referral Avg. Time ATF to Start Avg. Time for Agency Review, Intvw & Offer 2015 Actual Goal Talent Acquisition Post to referral is controlled by the OHR recruiting team. ATF to Start involves OHR, the candidate, and the hiring manager as key components. Agency Review, Interview & Offer are dependent on the agency hiring manager. This is an area targeted for improvement in Talent Acquisition MOCA Only Avg. Time to Post Referral Avg. Time ATF to Start Avg. Time for Agency Review, Intvw & Offer 2015 Actual Goal Some elements of the process are out of OHR and city agency control (e.g., putting in notice with employer, relocating, etc.) MOCA employees tend to need specialized experience and all Head Start positions must be approved by Policy Council, which increases the time to review candidates and make offers. 6

7 Mayor s Five Goals for Youth 7

8 Child Well-Being Index 8

9 OCA: Mission Level Metrics Kindergarten Readiness DGKHS Checkpoint Ratings TS Gold 100% 90% 80% 85% 94% 94% 87% 84% 84% 92% 92% 78% 83% 70% 69% 64% 60% 50% 51% 58% 47% 53% 45% 40% 30% 29% 20% 10% 0% Social- Emotional Physical Language Cognitive Literacy Mathematics Fall 2015 Winter 2015 Spring

10 OCA: Mission Level Metrics Kindergarten Readiness Social-Emotional Physical Language Fall 2015 Spring Fall 2015 Spring Fall 2015 Spring 2016 Hispanic Non-Hispanic Hispanic Non-Hispanic Hispanic Non-Hispanic Cognitive Literacy Mathematics Fall 2015 Spring Fall 2015 Spring Fall 2015 Spring 2016 Hispanic Non-Hispanic Hispanic Non-Hispanic Hispanic Non-Hispanic 10

11 OCA: Mission Level Metrics Healthy Meals Program 200, , ,000 50,000 Total Meals Served 149, , ,966 71,500 74,298 0 Meals Served (YTD) Summer Meals by Type supper snack lunch breakfast 2,546 2,332 1,566 3,374 6,109 8,980 11,599 9,836 Jun-16 Jun ,000 10,000 15,000 11

12 OCA: Mission Level Metrics Out of School Time Programs Searching for sustainable funding for OST programs Contract compliance process improvement Shared position with Nutrition Program to administer contracts MOCA OST Programs Youth served by 2A Summer Programs Youth served by 2A afterschool programs Marijuana use can lead to permanent harm to your body and mind." "Eating an edible can be just as dangerous as smoking marijuana." "Smoking marijuana makes it hard to breathe." Middle School Attenders Yes Response Post-Intervention Pre-Intervention 67% 70% 71% 78% 80% 83% Completed Healthy Lifestyles summer pilot 14 new contracts implemented Focused on 4 th -8 th grade students in target neighborhoods "Marijuana use can lead to lower grades in school." 73% 85% 60% 70% 80% 90% 12

13 OCA: Mission Level Metrics MY Denver MY Denver Usage Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec MY Denver Enrollment 64,241 65,957 69,753 MY Denver MY Denver monthly usage increased an average of 33% over 2015 More than 30,000 youth enrolled via DPS school registration in Cultural Partners in 2016 Enrollment is on trend to surpass the 2016 goal of 70,000 youth 37,

14 OCA: Mission Level Metrics MY Denver MY Denver Usage has increased citywide Students in low opportunity areas are the most frequent users of MY Denver 14

15 OCA: Mission Level Metrics Outreach and Community Education Trainings 38 Events 50 Presentations

16 Innovation Highlight Food Waste Reduction Meals Served vs. Waste Rate 155, , % 149, , , % 6.00% 145, % 140, % 135, , % 130, % 125, , % 1.45% 0.65% (est) Meals Served Waste Rate 1.00% 0.00% Costs of Waste Cost per wasted meal: $3.97 Average annual cost of waste: $10,284 75% reduction in staff time spent tracking, from 260 hours to 65 hours Strategies Redistribute leftover meals Utilize shelf-stable meals Develop trending data to guide weekly ordering 16

17 Innovation Highlight: Data & Mapping 17

18 Innovation Highlight Fiscal Mapping Project Decrease # Disconnected Youth 11% CHILDREN AND YOUTH FUNDING BY GOAL Other 2% 3rd Grade Reading Level 3% Basic Needs 19% Postsecondary Pathway 8% Healthy Weight 12% Access to ECE 45% CHILDREN AND YOUTH FUNDING BY SOURCE Non-City Private/Other State Federal County/Municipal $3,542,188 $4,398,396 $4,558,586 $18,896,79 5 $38,766,455 Fiscal Mapping Standard Work Fiscal resource map re-categorizes spending focused on children rather than agency-specific budgets Enables city leaders to identify and align spending with priorities 22 City agencies completed the exercise, identifying more than $70 million in direct youth-specific investments 18

19 Innovation Highlight MY Denver VSA MY Denver VSA 3 value streams identified: DPS Enrollment Process Standard communication Consistent Messaging Partnership between OCA, DPR, DPL and DPS 19

20 Innovation Planning Low Impact, High Effort Fiscal Mapping Project (will transition to become High Impact in 2017) EFFORT High Impact, High Effort OCA Data Dashboard Complete MY Denver innovation plan Expand Abriendo Puertas Low Impact, Low Effort Further automate IPR process Streamline budget tracker process High Impact, Low Effort Standard work for DGKHS enrollment and onboarding IMPACT 20