Director, Building and Infrastructure Maintenance (New position)

Transcription

1 Edmonton Catholic Schools is now accepting applications for the position of Director, Building and Infrastructure Maintenance (New position) Edmonton Catholic Schools is a large urban school district whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The District is comprised of over 40,000 students and 4,000 employees in 90 schools and other sites. The job is accountable to provide a safe and healthy working environment for district students and staff. This is achieved through the management of three areas: Maintenance Services, Electronics Services and Project Management. The job is responsible for the coordination of major and minor construction projects and maintenance in district schools, buildings and grounds, including associated infrastructure. Services are delivered through a team of managers and supervisors. The incumbent directs the performance review program in the three functional areas and will be involved with management and staff in the orientation and implementation of respective programs to support the successful achievement of the department s goals. For further information on this job opportunity please contact Cathy Nissen at catherine.nissen@ecsd.net Please a letter of interest and resume by 4:00 p.m., Monday, September 12, 2016 to: Cathy Nissen Assistant Superintendent, Facility Services resumes@ecsd.net Prior to employment, successful candidates will be required to submit Police Information Check and Intervention Record Check documents. We thank all candidates for their interest. Only applicants considered for the position will be contacted. The job also supports the Assistant Superintendent in aspects of service delivery within the department. This is a permanent, full-time, Level 10, Out of Scope position with a salary range of $124, $155, to commence as soon as possible. The successful applicant s starting salary will be based on the individual s education, qualifications and directly related experience. Edmonton Catholic School District offers a comprehensive benefits program as part of its total compensation package. Primary Duties and Responsibilities: Lead a team of managers and specialists including assigning and evaluating work, training and coaching, recruitment and selection, employee engagement, workforce and succession planning; In consultation with the respective managers, review, monitor and improve operations to achieve maximum efficiencies and maintain a high level of services; Oversee the three functional areas to ensure activities and deliverables align with district goals, objectives and priorities; Contribute to the district s collective bargaining process with the Alberta Union of Provincial Employees (AUPE) and in progressive discipline and the grievance process. Qualifications: Degree in an area related to architecture or engineering, plus seven years of directly related experience managing complex issues and large projects, leading staff to achieve results, and applying an integrated approach to service delivery; Project Management professional designation an asset; Knowledge of construction and renovation principles, practices and projects; Knowledge of financial policies and procedures, tender processes and contract law; Advanced time management skills and the ability to handle multiple projects of varying sizes and magnitudes simultaneously; Strong written and oral communication skills; Advanced conflict resolution, problem solving and the ability to influence decision making. A complete job description is shown below.

2 JOB IDENTIFICATION: Incumbent: Vacant Current Classification Level: 10 Supervisor s Name: Location: Service Centre Working Title: Director, Building and Infrastructure Maintenance Requested Classification Level: Supervisor s Working Title: Assistant Superintendent Department/Program: Facility Services PRIMARY FOCUS/OVERALL ACCOUNTABILITY: Provide a brief summary of the job, covering the main responsibilities, the framework within which the job has to operate and the main contribution to the organization. The job is accountable to provide a safe and healthy working environment for District students and staff. This is achieved through the management of three areas: Maintenance Services, Electronics Services and Project Management. The job is responsible for the coordination of major and minor construction projects and maintenance in district schools, buildings and grounds, including associated infrastructure. Services are delivered through a team of managers and supervisors. The incumbent directs the performance review program in the three functional areas and will be involved with management and staff in the orientation and implementation of respective programs to support the successful achievement of the department s goals. The job also supports the Assistant Superintendent in aspects of service delivery within the department. JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance. 1. Lead a team of managers and specialists including assigning and evaluating work; training and coaching; recruitment and selection; employee engagement; workforce and succession planning 2. In consultation with the respective managers, review, monitor and improve operations to achieve maximum efficiencies and maintain a high level of services 3. Oversee the three functional areas to ensure activities and deliverables align with district goals, objectives and priorities. 4. Direct staff to ensure the district s maintenance, renovation and construction projects are completed within budget, timelines and in compliance with quality and safety standards 5. Direct and guide to ensure the district s buildings and facilities are maintained in a clean and healthy manner providing a safe environment for students, staff and visitors 6. Respond to inquiries from schools and department staff regarding problems within the area of responsibility by providing clients and staff with technical advice and guidance, information and direction on issues of building and infrastructure maintenance and repair 7. Collaborate with principals to develop site-based infrastructure lists 8. Direct and guide the three functional areas to ensure materials, supplies and resources are purchased, distributed and maintained in an efficient and cost-effective manner 9. Contribute to the district s collective bargaining process with the Alberta Union of Provincial Employees (AUPE) and in progressive discipline and the grievance process 10. Manage the creation, maintenance and updating of the district s Infrastructure Maintenance and Renewal (IMR) list. 11. Review and approve drawings and specifications prepared by architects and engineers for capital, modernization and renovation projects 12. Collaborate with the managers of the three functional areas in the maintenance of existing and develop new facility construction specifications and standards 13. Manage the preparation of construction documents for project tender August 18,

3 JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance. 14. Maintain a listing of consultants and general contractors which are evaluated and updated annually 15. Participate in the department s and district s short- and long-term strategic planning activities 16. Maintain technical knowledge through a range of professional development activities 17. Act as Assistant Superintendent during absences PROBLEM SOLVING: Describe difficult or challenging situations the position is typically expected to solve; the degree of originality of the solutions; assistance available; and any problems or decisions that must be referred to a supervisor for resolution or approval The job is responsible for the management of financial and human resources for three separate units. The incumbent determines how to reach desired outcomes within precedents. The incumbent possesses the latitude to work within a broadly defined environment, but within defined policies and guidelines created by the department and district. The incumbent has the authority to resolve contract problems, project scheduling, issues with the general contractors and records management. The incumbent has the authority to communicate construction timelines, progress reports and change orders to stakeholders and conclude with a response to solve the issue in timely manner. In collaboration with the respective manager and in consultation with Human Resource Services employee relations and performance management issues are resolved. The incumbent responds to day-to-day issues such as: policy interpretation; timeline clarification; contractor issues; and process issues. Access to assistance is not readily available as the job s supervisor is not a technical expert. ORGANIZATIONAL DATA: Identify any measurable areas upon which the job has either direct or indirect impact. Measures that may be included are: number of staff supervised, annual operating budget, number and size of projects, clients served or any other significant values. Include examples that indicate the size of the job. Attach a complete Organizational Chart that includes supervisor, peers, direct reports and staff. The incumbent provides support to managers, supervisors and specialists on matters relating to maintenance requirements for buildings and associated infrastructure, work priorities, schedules, and delegation of maintenance work to staff or contractors to ensure buildings and grounds are maintained to provide a safe and healthy environment for students, staff and visitors. The job ensures current district maintenance work practices, standards, and procedures are in place to ensure compliance with Provincial Occupational Health and Safety requirements along with all other legislated code requirements are met to minimize the district s exposure to present and future liabilities. Legislated requirements include; Alberta Building Code; Alberta Fire Code; Occupational Health and Safety Act, Code and associated Legislation. The job also serves as department representative on the monthly AUPE Liaison Meeting to discuss ongoing issues, negotiation items and/or relevant successes in the area of employee relations. August 18,

4 Organizational Chart Assistant Superintendent Director Manager, Maintenance Services Manager, Electronic Services OOS 7 Energy and Environmental Specialist OOS 6 Manager, Capital Projects OOS 7 Hazardous Material Specialist OOS 5 Supervisor OOS 6 Plumber (5 jobs) Foreman Painter Assistant Supervisor OOS 5 (2 jobs) Administrative Support 4 Electronic Coordinator CAD Technologist OOS 3 Foreman Carpenter Apprentice Plumber Lead Hand Painter (5 Jobs) Electrician Administrative Support 6 Inventory Coordinator Project Manager OOS 6 (2 jobs) Carpenter Welder Painter Foreman Electronic Technician Maintenance Worker 2 - Electronic (4 jobs) Facilities Technologist OOS 4 Apprentice Carpenter Automotive Mechanic Apprentice Painter Electronic Technician (12 jobs) Maintenance Worker 3 Controls Technician Shop Spray Painter Maintenance Worker 2 (13 jobs) Maintenance Labourer Glass Floor Installer (2 jobs) Electronic Services Maintenance Services REPORTING RELATIONSHIPS: Identify the jobs and the number of incumbents within each job that report directly to you. Provide a brief summary of each subordinate job s purpose. Job Title Job Responsibilities Manager, Maintenance Services The job is responsible for the maintenance of and construction of minor projects in all district-owned schools, buildings and grounds. Manager, Electronic Services The job is responsible for the installation and maintenance of all security systems, phone, and electronics equipment in all districtowned schools, buildings and grounds. Manager, Project Services The job manages the capital projects including all major projects. The job is responsible to ensure all outside contractors perform work to what was specified in all drawings and specifications. Hazardous Materials Specialist The job manages and implements the control and abatement of all hazardous materials in the schools and buildings with a primary focus of providing safe and efficient environment. Energy and Environmental Program Specialist The job provides technical support for the energy and environmental initiatives to reduce utilities costs and maintain comfortable environments within the districts buildings. August 18,

5 CONTACTS: Identify internal and/or external contacts such as co-workers, clients, stakeholders and partners. Indicate the nature and purpose of contact (i.e. to deliver information, present data, negotiate contracts, etc.) and frequency (daily, weekly, monthly etc.). Contact Nature and Purpose Frequency Superintendent, District Leadership Council and Board of Trustees Human Resource Services Principals, managers, and supervisors Financial Services Legal Counsel AUPE Representatives Occupational Health and Safety Advisors Parents and general public Network of professionals Contacts Other school jurisdictions, and private sector contacts Alberta Infrastructure, City of Edmonton To provide leadership in the area of expertise and to collaborate on crossdistrict initiatives To address issues, resolve problems and identify alternatives To collaborate on collective bargaining To receive guidance and expertise To discuss needs and resolve problems To collaborate on purchasing activities To receive guidance and resolve problems To receive guidance and expertise To collaborate on the resolution of issues To build and maintain relationships To discuss and resolve problems To address issues, resolve problems and identify alternatives To receive guidance and expertise To provide information and respond to inquiries To resolve problems To build and maintain relationships To resolve problems and share best practices To build and maintain relationships To resolve common problems and share best practices To provide information on contracts, job specifications, and infrastructure To request authorization for tender award Daily Om-going As needed Weekly As needed As needed Job Qualifications: Include a list of the most important knowledge factors, including knowledge about practical procedures, specialized techniques etc. Outline specific training that is needed to do the work and any occupational certification/registration required for the job. Include a list of competencies (skills and abilities) critical in performing the job. Knowledge and Experience Competencies Degree in an area related to Architecture or Engineering, plus seven years of directly related experience managing complex issues and large projects, leading staff to achieve results, and applying an integrated approach to service delivery Project Management Professional designation an asset Knowledge construction and renovation principles, practices and projects Knowledge of human resource management theories, practices and principles, collective agreements, and related Advanced leadership skills and the ability to coach and mentor staff Strong negotiation, analytical, team building and conflict resolution, project planning and management skills Advanced time management skills and the ability to handle multiple projects of varying sizes and magnitudes simultaneously Excellent organization and time management skills Strong written and oral communication skills Advanced conflict resolution, problem solving and the ability to influence decision making August 18,

6 Knowledge of financial policies and procedures, tender processes and contract law Knowledge of records management principles including Freedom of Information and Protection of Privacy Legislation (FOIP) Knowledge of Workers Compensation Board, Occupational Health and Safety, Transportation of Dangerous Good (TDG), Workplace Hazardous Materials Information Systems (WHMIS) Legislation, Acts and regulations Awareness of purchasing, contract law and inventory control practices, principles and processes Knowledge of the education environment and an understanding of the district s operations and programs Strong consultation and needs assessment skills Strong negotiations and consensus building skills Ability to work effectively in a team environment Strong collaboration and analytical skills Signatures The signatures below indicate that the incumbent, supervisor and principal/director have read, discussed, and agreed that the information accurately reflects the work assigned. Incumbent Name Signature Date Assistant Superintendent Name Signature Date August 18,