Gayle Jones, MMC, Clerk/Administrator Village of Bosque Farms Renee Cantin, CMC, Clerk City of Alamogordo LUNCH ON YOUR OWN

Transcription

1 TUESDAY, APRIL 17 5:15 6:30 pm NMMCFOA BOARD MEETING Meeting Site: WEDNESDAY, APRIL 18 7:30 am 5:00 pm REGISTRATION 8:30 11:30 am MUNICIPAL CLERK 101 (Designed for New Clerks) Agendas, Resolutions, Ordinances & Minutes Open Meetings Act Inspection of Public Records Act Basic Records Management including Electronic Parliamentary Procedures Questions & Answers Speakers: Gayle Jones, MMC, Clerk/Administrator Village of Bosque Farms Renee Cantin, CMC, Clerk City of Alamogordo LUNCH ON YOUR OWN 1:00 5:00 pm AFTERNOON GENERAL SESSION 1:00 1:15 pm Welcome & Opening Remarks Renee Cantin, CMC, President Clerk City of Alamogordo 1:15 2:45 pm NEW CHANGES ON THE ETHICAL FRONTIER What you should know to keep you out of trouble Overview of NM Government Conduct Act Ethical standards for Governing Bodies and Clerks Ethical situations that Clerks can find themselves in Questions & Answers Randy Van Vleck, General Counsel New Mexico Municipal League

2 WEDNESDAY, APRIL 18 - continued 1:00 5:00 pm AFTERNOON GENERAL SESSION - continued 2:45 3:00 pm BREAK & NETWORKING IN THE EXHIBIT AREA 3:00 5:00 pm ROBERT S RULES OF ORDER VS. THE NEW MEXICO OPEN MEETINGS ACT - The New Mexico Open Meetings Act places several requirements on meetings by public bodies over and above the guidance provided by Robert s Rules of Order, the most widely used parliamentary authority. Come learn the ins and outs of balancing the NM Open Meetings Act with Robert's Rules of Order. This workshop will help participants operate efficient and effective meetings while staying compliant with the law. Particular attention is paid to operating your meetings in a way that your constituents appreciate and that gets you home in time for dinner. Daniel A. Ivey-Soto, Executive Director NM Clerks, LLC 5:15 7:00 pm WELCOME RECEPTION Reception Sponsored By: EVENING FREE THURSDAY, APRIL 19 7:00 7:45 am OPTIONAL SESSION PREPARING FOR YOUR CMC & MMC APPLICATION This session will assist you in reviewing & filling out your application toward CMC or MMC and is recommended for 2 nd & 3 rd year Certification Institute participants and for Clerks applying for their entry level of the Master Municipal Clerk Academy. Meeting Site: Facilitators: Lisa Johnston, MMC, Assistant Clerk Artesia Esther Martinez, CMC, Clerk Las Cruces Renee Lucero, MMC, Clerk Taos Ann Mackie, CMC, Clerk Silver City -2-

3 THURSDAY, APRIL 19 - continued 8:00 10:45 am MORNING GENERAL SESSION Renee Lucero, MMC, Vice President Clerk Town of Taos 8:00 10:45 am THE BILLY THE KID GUIDE TO EMPLOYEE MORALE William H. Bonney was a 19th-century frontier legend in New Mexico. He allegedly killed 21 men through his participation in the Lincoln County War. He was said to be friendly and personable at times and used his wit and courage to influence others. In this session we will explore Billy the Kid s life and learn how to improve employee morale by using examples from the life and times of Billy the Kid. A happy employee is a good employee The cheese factory days. How environment affects employee behavior The Tunstall murder. Why employees take matters into their own hands The Regulators. The consequences of poor employee morale From lawman to outlaw. Renee Barela-Gutierrez, JD, MBA 505 Training, LLC (Former Town of Taos Attorney, Taos County Attorney & HR Director) 10:45 11:00 am BREAK & NETWORKING IN THE EXHIBIT AREA 11:00 am 12:00 noon ASSOCIATION BUSINESS MEETING Renee Cantin, CMC, President 12:10 1:00 pm LUNCHEON -3-

4 THURSDAY, APRIL 19 - continued 1:15 5:00 pm AFTERNOON GENERAL SESSION Rita Broaddhus, MMC, President-Elect Clerk/Treasurer Village of Magdalena 1:15 2:30 pm THE BILLY THE KID GUIDE TO EMPLOYEE MORALE continued Don t make your employee the enemy - Pat Garrett. Performing evaluations and providing effective feedback Quien es? The Anti-Donation Clause A better use of taxpayer dollars? Renee Barela-Gutierrez, JD, MBA 505 Training, LLC (Former Town of Taos Attorney, Taos County Attorney & HR Director) 2:30 3:00 pm BREAK & NETWORKING IN THE EXHIBIT AREA 3:00 5:00 pm MOTIVATION SECRETS -- LIGHT YOUR FIRE WITHIN The only thing more difficult than motivating others is motivating oneself! Life s pressures, professional & personal relationship issues, work-related problems, and environmental concerns seem to sap our energy and our willingness to get things done. This session will address the need we all have to complete our work and our personal tasks as well as identifying the reasons why most of us procrastinate or fail to accomplish our goals altogether. What does it take to move YOU? Identifying Motivation-Defeating Baggage In Yourself In Others The Reasons We Lose Motivation Developing a More Motivated Attitude Dr. Theresa Cross, President & CEO Theresa M. Cross & Associates Corrales (Former Business Faculty Oakland University, University in Michigan & University of Phoenix at Albuquerque) -4-

5 THURSDAY, APRIL 19 - continued 6:30 9:00 pm ANNUAL BANQUET Sponsored By: Renee Cantin, CMC, President SPECIAL ANNOUNCEMENT & PRESENTATION OF THE "CLERK OF THE YEAR" Entertainment: FRIDAY, APRIL 20 8:30 am 12:00 noon MORNING GENERAL SESSION Gayle Jones, MMC, Immediate Past President Clerk/Administrator Village of Bosque Farms 8:30 9:30 am "PUBLIC RECORDS IN THE ELECTRONIC AGE -- A CAUTIONARY TALE" What records are subject to inspection and how is the process supposed to work? What is a public record? Retention v. Inspection, is there a difference? Practical consideration Al Lama, Chief Deputy Attorney General New Mexico Office of the Attorney General 9:30 9:45 am BREAK & NETWORKING IN THE EXHIBIT AREA -5-

6 FRIDAY, APRIL 20 - continued 9:45 11:15 am PERSONAL SAFETY - LEARN TO BE SAFE IN PUBLIC, AT WORK AND AT HOME Learn how to.. Increase Workplace Safety Prevent Workplace Violence Be Aware of Your Surroundings and Trust Your Instincts Carry Yourself in Public Report a Crime and Be a Good Witness Relate Targets and Opportunities to Crime Reduce the Risk of Burglary -- Work & Residential Reduce Auto Theft and Burglaries Handle Knocks at the Door and Illegal Solicitation Reduce the Risk of Identity Theft Reduce the Risk of Being a Victim of Various Scams Steve Sink, Manager Crime Prevention Unit Albuquerque Police Department 11:15 am 12:00 noon MARCH 2012 ELECTION REVIEW Panel: Lisa Johnston, MMC Assistant Clerk City of Artesia Chair, Association Election Committee Gayle Jones, MMC Clerk/Administrator Village of Bosque Farms Member, Association Election Committee Diane Lang Research & Communications Director New Mexico Municipal League 12:00 noon DISTRIBUTION OF ATTENDANCE CERTIFICATES SPRING MEETING ADJOURNS -6-