Manufacturing Advisory Group Agenda. March 16, :00 am - 3:00 pm. Blue Horizon Hotel, Cypress/Hollyburn Room 1225 Robson Street, Vancouver

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1 MAG Manufacturing Advisory Group Manufacturing Advisory Group Agenda March 16, :00 am - 3:00 pm Blue Horizon Hotel, Cypress/Hollyburn Room 1225 Robson Street, Vancouver Please join my meeting from your computer, tablet or smartphone. Join the conference call: Conference Call # Participant Code First GoToMeeting? Try a test session: Canfor Carrier Lumber Conifex Dunkley Gorman Group Hampton Affiliates Interfor Lousiana Pacific Nechako Norbord Pacific Bioenergy Pinnacle Pellet Sinclar Group Tolko West Fraser Western Forest Products Weyerhaeuser 9:00 Welcome and Introductions 9:05 Share Best Practices/Incidents- Roundtable 9:30 Project/ financial updates- Minor Wound Management Guidelines Sharing Best Practices and Alerts Mobile Equipment Interface Risks 10:00 Employer s Forum Input- All 10:15 MAG Committee Teamsite- Cherie 10:30 Hazard ID & Tools-Kevin Lyons 11:00 MAG position on current & future sawmill safeguarding requirements- Matt Franks 11:30 MAG CEO meeting debrief- Ken Higginbotham 12:00 Lunch 12: HSA Levy- All 1:00 MAG Incident Analysis Project Update and Vendor Demo 2:00 Canfor Severity Scale- Matt Franks 2:30 JOH&S Committee regulatory changes- Matt Franks 2:45 Wrap-Up- Review action items 1 P age

2 DRAFT MEETING MINUTES Date: Tuesday, December 20, :00 AM to 3:00 PM Location: COFI Office, Vancouver Present: David Murray, Gorman Bros Ryan Johnson, Tolko *Darren Beattie, Conifex James Snow, Nechako Group John Bulcock, WFP *Sharel Grimm, Pacific Bioenergy Cherie Whelan, BCFSC *by phone Matt Franks, Canfor Carrie Harilstad, Weyerhaeuser *Randi Zurowski, Carrier Lumber Steve Mueller, Pinnacle Ken Higginbotham Tony Mogus, Dunkley Kerry Douglas, West Fraser Art Bilodeau, LP 1. Welcome and introductions 2. Share Best Practices/Incidents Cherie Whelan indicated that Enbridge had shared some information on some work being done on Finger and Hand Injury prevention. John Bulcock shared a supervisor assessor tool that he has developed for health & safety risks. The assessor tool provides supervisors with some guidance on how to perform a gut-check on a worker s ability to identify and deal with health & safety risks based on three criteria: Confidence, Experience & Competence. John has completed a number of sessions with supervisors (1 hr. each post incident) and said that it has helped supervisors rethink how they assess whether a worker is competent to perform assigned work. The group discussed how demonstrated overconfidence can lead to elevated tolerance for risk and how confidence is not an indicator of worker confidence. Action Item: Cherie Whelan to provide the MAG Group with the Enbridge information on Finger Hand Injury Reduction Material: 3. Project updates: a. Conifex Planer Project Update Darren Beattie 420 Albert Street, Nanaimo, British Columbia V9R 2V7 Phone: (250) info@bcforestsafe.org Website

3 - 2 - Darren provided a brief overview of the Conifex Planer Project and indicated that WorkSafeBC (WSBC) has been provided material, and does not anticipate hearing anything until January. Darren has contacted Tom Brocklehurst (WSBC) for feedback but has not received a reply. b. Kevin Lyons Project Update at Western Forest Products John Bulcock John Bulcock provided update on the Kevin Lyons Project. Project work is being done at Duke Point and scheduled for first weekend in 2017 with clean-up crew as focus. Anticipate a template for SWP development and competency assessment. Group asked that John arrange to have Kevin Lyons provide an information session to the MAG committee for the March meeting. Action Item: Arrange information session with Kevin Lyons at March MAG meeting. (John Bulcock) c. Canfor Mobile Equipment/Pedestrian Interface project Matt Franks Matt provided a brief update on the Canfor Mobile Equipment/Pedestrian Interface project. Final assessments have been completed, although the guide for implementation has not been completed. The members discussed the HitNot technology and requested more information from the vendor. Matt indicated the technology is being used at Canfor s Prince George plant and invited any members who would like to see the technology. Action Item: Matt to arrange a meeting with the HitNot representative. (Matt Franks). Could be a webinar or GoToMeeting possibly before the next MAG meeting. d. Incident Analysis & Benchmarking Project Cherie Whelan Cherie Whelan provided an update on the Incident Analysis & Benchmarking project: EHS Analytics currently reaching out to MAG members for information on current systems. Still have to talk to Tolko, Nechako, Interfor, Pinnacle and Sinclair. Need a replacement on core project team for Perry. Noting Steve Mueller will be on team. Planning a Workshop in February for detailed design and would like more representatives to participate. Core team will meet in early January to develop plans/activities for the workshop 2 Page

4 - 3 - Some discussion took place around concerns with sharing of information and potential privacy issues. Concerns were also raised that the group might never get the information that they want out of the tool. Consensus to continue on with the project for the design phase. Action Item: Cherie Whelan to send out request for availability for the workshop dates and planning dates for the project group. Action Item: Cherie Whelan to follow-up on potential issues with privacy issues (FOIP). 4. MAG 2016 Initiatives funding from WSBC Cherie Whelan Cherie Whelan provided an update on the MAG 2016 Initiatives funding ~ $25k will be carried over from Ryan Johnson asked if some of the funds could be used to support the 2017 identified initiative for First Aid guidelines as there is an opportunity to do some work in current year. Action Item: Ryan Johnson to develop a funding request for WSBC and provide to BCFSC by December 23, Combustible Dust Audits- Ken Higginbotham and Kerry Douglas The group discussed whether the group should look at the audits for 2017 year completion for a 3 year cycle and feedback on recent information released from WSBC regarding compliance rates for audit activities: YTD 241 site visit with only 6 CD orders and no high risk circumstances encountered Compliance rate of 98%, comparing favorably with the 95% compliance rate from 2015 Q 2-Q3 and 97% compliance rate from 2014 Q3-Q4). The group discussed a potential Forest Safety News article with the WSBC results, some information on activities that the MAG members have undertaken to achieve such favorable results and also possibly highlight the award given to the group from BCCSA for work done to deal with dust mitigation. Action Item: Ken Higginbotham to speak to MAG CEO s about audits for 2017 and provide feedback on whether to proceed with audits and possible Forest Safety News article. 6. Council of Forest Industries- Ann Mauch, Director Regulatory Issues Ann Mauch provided some information and her involvement in the Employer s Forum: Open forum that is member funded since 1992 and has evolved into a diverse set of stakeholders ($750 per year registration fee) There is a weekly newsletter from the group with highlights of potential legislative changes 3 Page

5 - 4 - Group meets monthly for 1-2 hours in Vancouver (via conference call) The group discussed the representation for MAG needing more representation on the Employer s Forum. Action Item: Ann Mauch will send the Employer s Forum Newsletter to Cherie Whelan for dissemination to the MAG group. Action Item: Add as an on-going MAG agenda item to identify potential Employer s Forum input. Action Item: Cherie Whelan to find out how members are selected for PCPP WSBC committee. Action Item: Kerry Douglas will prepare a brief position paper to send to Ann Mauch for consideration at the next Employer s Forum meeting. 7. Manufacturing Safety Alliance of BC Project- Steve Mueller Steve provided some background on the research project to assess labour market needs for OHS professionals in the Manufacturing Sector. Looking at education, experience, and training needs for Safety Advisors. MAG has been asked to participate in study. Action Item: Cherie Whelan to group to ask for names of those who wish participate in study, and forward to the project coordinator. 8. FIPI and MAG Wood Dust Management Website- The members conversed on a transition plan of the FIPI and MAG Wood Dust materials / information on the FIPI and COFI website to the BCFSC website. There was concern around oversight and ongoing / future costs, and who would be responsible. The Group asked Ken Higginbotham to follow-up with information on plans for the transition and bring back to next meeting. Action Item: Ken Higginbotham to get information on plans for transition and what agreements have been made with WSBC on oversight and ongoing costs. 9. BC Safety Authority- Phil Gothe VP Technical Programs and James Ablitt Field Services Leader Presentation provided on BCSA programs and systems. Highlighting: BCSA visits 250 sites annually 4 Page

6 - 5 - Annual declaration from signed off annually, and they are looking at aligning that process and date with the annual permit renewal process There is a sign-up for BC Safety Authority notifications and Newsletters that all Field Service Representatives (FSR) should sign up for, see link below: All declarations have not been received for MAG for 2017 There is a referral system in place with WSBC and Office of Fire Commissioner, for e.g. when large accumulation of dust is observed BCSA will start doing some random unannounced visits in Particle size has been included in their training BCSA has a hazard assessment program that uses a large number of assessments conducted by BCSA safety officers to collect data that provides a statistical overview of the hazard levels. For more information see Understanding Safety Risk in BC Action Item: Ken Higginbotham suggested that the BCSA should be included in the Employer s Forum work. Matt Franks to follow-up. Action Item: Cherie Whelan to send information on how to sign up for BCSA automatic notifications and information on Hazard Assessment program. 10. Improving Sharing of Best Practices and Incident Learnings Cherie Whelan and Matt Franks reviewed the proposed process with a meeting taking place after a defined significant incident has occurred to develop key messages. Cherie also reviewed plans for a private MAG committee site where the alerts will be kept for reference. Plans to have site completed by January 31, 2017 to accommodate streamlined benchmark reporting for 2016 year end. Action Item: Cherie Whelan to send out proposed Incident Sharing Process and develop a Manufacturing Safety Alert to send to group for review and input. Next meeting in Vancouver on Thursday, March 16, Page

7 MEMORANDUM TO: FROM: Canfor (Matt Franks) Lawson Lundell LLP (Michelle Jones) DATE: January 6, 2017 RE: WorkSafeBC's Implements Regulatory Changes Effecting Joint Health and Safety Committees (Joint Committee) and Worker Health and Safety Representatives (Worker Representatives) On December 14, 2016, WorkSafeBC approved the addition of three new sections to the Occupational Health and Safety Regulation (OHSR) relating to Joint Committees and Worker Representatives. Below we have summarized the new regulatory requirements and identified potential effects on Canfor. The new sections come into force April 3, Section Evaluation of Joint Committees Section 3.26 requires Canfor to undertake an annual evaluation of each of its Joint Committees to examine its effectiveness and identify possible improvements. The specific requirements of section 3.26 include: The evaluation must be conducted by either the co-chairs, the employer, or a person retained by the employer, but in all cases input from the co-chairs is required. The evaluation must include at minimum consideration of the topics identified in section 3.26(3). The result of the evaluation must be discussed at the Joint Committee's next meeting and any comments or feedback must be incorporated into the final evaluation report. WorkSafeBC has advised that it will be preparing an Evaluation Tool for employers, but its use will be voluntary. Other tools can be used provided they meet the requisite regulatory requirements. As to the potential implications from section 3.26: 1. Canfor is under a new legal obligation to undertake an evaluation of its Joint Committees that meets the requirements of section Failure to comply with these regulatory obligations may result in an order or possibly a penalty being issued by WorkSafeBC MSJ

8 2 2. The evaluation is in essence a determination of compliance with the Workers Compensation Act (WCA) and OHSR. Any finding by the evaluators that a certain requirements listed in Section 3.26(3) has not been complied with is in essence a finding of non-compliance. The implication of this is that Canfor's own evaluation could provide the evidence on which WorkSafeBC may issue an order. Given this, it would be prudent for Canfor to develop a system to monitor throughout the year whether or not the requirements in section 3.26(3) are being met. This will help ensure that when it comes time to undertake the formal evaluation, the result are predictable and compliance is projected. 3. The evaluation includes the identification of areas of improvement. While this may be useful, it raises concerns for due diligence defences. Once an area for improvement is identified, the employer is said to have knowledge of the underlying deficiency. If the deficiency is not addressed, it will be difficult for the employer to rely on a due diligence defence in respect of that issue. Top minimize potential negative effects, we recommend that improvements should be carefully and narrowly described and an action plan to address them should be developed and implemented. Section Minimum Training Requirements Section 3.27 imposes new mandatory minimum training and education requirements for joint committee members and worker health and safety representatives. The specific requirements of section 3.27 include: Employers are required to provide new Joint Committee members at least 8 hours of instruction and training as soon as practicable but not more than 6 months after being selected. Training must at minimum include the topics listed in section 3.27(4). Documentation of the training must be retained for 2 years after the person ceases to be a member of the Joint Committee. The training and instruction must be paid as work and is in addition to the 8 hours of education leave under section 135 of the Act. The requirements apply to individuals selected to be on the Joint Committee on or after April 3, 2017, but there are exceptions for people who were previously on the Joint Committee or who have already received the training. It is our understanding that Canfor already provides at least 8 hours of training for its Joint Committee members. Given this, we don't expect that section 3.27 will have any major implications for Canfor. Canfor will have to ensure that this training is provided as soon as practicable after the member is appointed to the Joint Committee. Section Participation of Employer/Worker Representative in Incident Investigations Section 3.28 clarifies the employer and worker representatives "participating" in incident investigations as including: MSJ

9 3 assisting the persons carrying out the investigation with gathering information relating to the investigation; assisting the persons carrying out the investigation with analyzing the information gathered; and assisting the persons carrying out the investigation with identifying any corrective actions necessary to prevent reoccurrence of similar incidents. The above list is meant to provide examples; it is not exhaustive. As to potential implications, we expect that WorkSafeBC will hold the employer responsible for notifying employer and worker representatives of the clarified definition of "participation" as part of the requirements under section MSJ