Workday Wednesday. Episode #32 31 January Please Mute Your Phone/Microphone and Close Your Video Window

Transcription

1 1 Workday Wednesday Episode #32 31 January 2018 Please Mute Your Phone/Microphone and Close Your Video Window

2 2 Today s WDWD Team Jessie We re Here to Answer Your Questions Troy Chris Tony

3 3 Episode #32 Topics Welcome: Chris Longshore System Status: Troy Bettinger Agency Analyst Update: Troy Bettinger End of Probation Project Update: Tony Gautier ServiceNow Update Help Us Help You: Tony Gautier HR Excellence Find the Inside Info for Move Worker: Jessie Craney Report Roundup Reporting on Position Changes: Troy Bettinger Questions: The Team

4 System Status Troy Bettinger 4

5 5 Dates & Updates in February 2018 SUN MON TUES WED THUR FRI SAT Workday Wednesday 4 5 Close Payroll 6 Lab WD Financials 4.F.3 1:30 7 WDW Break Ash Workday Wednesday Close Payroll WDW break Workday Wednesday 1 2 Class for Agency Analyst 3 Weekly Update 12 Mid-4AM Weekly Update 12 Mid-4AM Quarter Maintenance All Tenants Weekly Update 12 Mid-4AM Mnthly Maintenance All Tenants Sandbox Tenant refreshes at 7:00 PM MDT on Friday

6 6 Recent System Changes New Since Last Time: Many Finance & Purchasing Chances HR has been quiet Updated Last Time: Merit Calibration 100+ Moves & Reorgs after the end of the HR Freeze Auditor s Office: Security Audit Works In Progress: Scheduled Hours Audit Workday Beautification Workday Recruiting Preparing for Shift Bids DPL Cost Center Updates Edit Worker Location HR Dashboards and Scorecards Testing

7 Known Issues 1/17/18 Troy Bettinger 7

8 8 Known Issues 1/17/18 p1 Additional Locations added to Location Table not automatically added to Position/Employee Workaround: Check and Update Location: When vacant, change with Edit Position Restrictions When filled, change with Edit Position Location can t be changed from Job Requisition Workaround: Change on Position, then open Job Req Location on position is Webb Building, changed on req

9 Agency Analyst Update Troy Bettinger 9

10 10 Agency Analyst Training Next Session: Friday, February 2, :00AM to 12:30PM Webb Computer Training Lab 4.F.3 Deadline for Invitations: Monday 1/29/18 - CLOSED Getting an Invitation: Nominated for class by HR Service Delivery Managers Send nominations to Troy Candidates must sign a security agreement Must pass certification to get security role

11 11 Certificates Complete! See your HR Manager for your certificate

12 12 Workday Upgrade Coming March 10 Projected Number of Reqired Changes (#SafeHarbor)

13 HR Service Center Update Tony Gautier HR Service Center Manager, OHR HRIT Denver Service: 25 years, 6 months, 4 days

14 End of Probation Project Update Tony Gautier 14

15 15 Probation Process Update The Workday Governance Committee is currently working on process improvements to the probation process. We are proposing improvements that will include engaging Workday notifications for: 3 month check in to ensure training is being completed 5 month check in for the manager to either sign off on a completion of probation or to extend 6 month notification to the employee that their probation has been completed. These times are based on a 6 month probation period and would be adjusted for probation periods of 9 or 12 months We are in the early stages of this process, and still need to work out many details of the business process flow.

16 ServiceNow Update Help Us Help You Tony Gautier 16

17 17 SupportNow Help Us Help You! When creating tickets to submit to the HRSC, please: Submit as much information as possible (especially for org structure changes) Attach screen shots of error messages, information displayed, etc. if possible Let us know the criticality what is impacted, when do you need assistance by Remember to retain your ticket number. It helps if you have it if you reach out to check on the status of a request HRSC staff monitors tickets throughout the day and strives to either assign the ticket to the proper assignment group or respond directly the same day. Escalated issues may take longer to resolve.

18 HR Excellence Find the Inside Info for Move Worker Jessie Craney 18

19 19 Move Workers (Supervisory) This task moves a worker(s) or vacant position(s) from one supervisory org to a new supervisory org You can move more than one worker/position at a time to more than one different supervisory org Is approved by the BMO Partner This allows the BMO Partner to update the cost center if necessary Once a Move Workers is initiated on a supervisory org, you cannot initiate another Move Workers until the previous task has been approved by the BMO Partner

20 20 Move Workers 1. Search for Move Worker 2. Enter the: a. Effective Date (we recommend a Sunday) b. Supervisory Org that the position/worker currently reports to

21 21 Move Workers 3. Select the worker/position and the new supervisory org

22 22 Move Workers 4. The task has routed to the BMO Partner:

23 Move Workers 23

24 Move Workers 24

25 Move Workers 25

26 Move Workers 26

27 Report Roundup Reporting on Position Changes Troy Bettinger 27

28 28 Worker Change History Report Name: Worker Change History Report Summary: Returns a list of all actions between dates Required Prompt: Organizations (Don t use Cost Center) Optional Prompts: Include Subordinate Organizations Include Managers Start Date End Date

29 29 Worker Change History Report 43 Outputs Employee ID Legal Name in General Display Format Effective Date Business Process Type Business Process Reason Position - Current Position - Proposed Job Code - Current Job Code - Proposed Manager(s) - Current Manager(s) - Proposed Cost Center - Current Cost Center Proposed Region - Current Region - Proposed Companies - Current Company - Proposed Fund - Current Fund - Proposed Grant - Current Grant - Proposed Program - Current Program Proposed Gift - Current Gift - Proposed Business Unit - Current Business Unit - Proposed Job Profile - Current Job Profile - Proposed Location - Current Location - Proposed Compensation Grade - Current Compensation Grade - Proposed Time Type - Current Time Type - Proposed Job Exempt - Current Job Exempt - Proposed Base Pay - Current Currency Base Pay - Proposed Currency Base Pay Change - Amount Base Pay Change - Percent

30 30 Worker Change History Report Example of Excel file (far left side) EMP ID Legal Name Effective Date Business Process Type Business Process Reason Position - Current Position - Proposed Job Code - Current Job Code - Propose d XXXYXX Peter Parker 1/1/2018 Request Compensation Change Request Compensation Change > Base Salary Change > Mass Job Profile Grade Change/Market Adjustment Assoc IT Systems Admin Assoc IT Systems Admin CT0558 CT0558 XXYTZZ Bruce Banner 1/1/2018 Request Compensation Change Request Compensation Change > Base Salary Change > Mass Job Profile Grade Change/Market Adjustment Help Desk Expert Help Desk Expert CT2181 CT2181 XLVXXV Bob Parr 1/1/2018 Request Compensation Change Request Compensation Change > Base Salary Change > Mass Job Profile Grade Change/Market Adjustment Staff IT Guy Staff IT Guy CT0559 CT0559 XLZZ2T Helen Parr 1/16/2018 Move Worker (Supervisory) Manager Manager CA2011 CA2011

31 31 Next Workday Wednesday Wednesday, 14 February Noon Episode #32 Credits: Thanks to the following staff for helping craft Workday Wednesday: Tony Gautier Jessie Craney Marla Trevor CJ Longshore Troy Bettinger Special Shout Out to: Jim McKeever DOF Payroll, Everyone in TS especially Elaine Moore, Diane Vertovec Tyson Martens & Wade Balmer