PERFORMANCE APPRAISAL GUIDE

Transcription

1 E-APPRAISAL PERFORMANCE APPRAISAL GUIDE 2013 For Appraisee Self appraisal PREPARED BY: GROUP HUMAN RESOURCES 1

2 1.0 LOGIN, e-appraisal You can login to E-Appraisal system by using your Employee ID and password. Internal Link - (Wisma KFC User) External Link - Once you login into HR Portal, you should see the screen below; Step 1 Step 2 Click this 2

3 2.0 INTRODUCTION OF EMPLOYEE PERFORMANCE APPRAISAL FORM FOR (EXECUTIVE) The performance appraisal process consists of four (4) major components: PART 1 Subpart Appraisee s particulars Performance Rating Guidelines PART 2 Performance Assessments PART 3 Summary Results PART 4 Subpart Individual Development Plan Scale for development plans REMINDER: Self appraisal period start from 07 to 11 Nov, 11.59:59 3

4 3.0 GUIDE FOR FILLING OUT THE PERFORMANCE APPRAISAL FORM FOR SELF-APPRAISAL PART 1 Appraisee s particulars Sample on how to fill out the PA form. Refer to Performance Appraisal form, page 1 Auto-Fill by System STEP 1: Click START button 4

5 PART 2 Performance Assessments It has three (3) sections: Section Description Total Score (%) 1 Achievement of Key Performance Indicator (KPI) 10 2 Assessment of Results (What the individual achieved) 36 3 Assessment of behaviour (How the individual performed) % Section 1 Achievement of Key Performance Indicator (KPI) Section 1 Achievement of Key Performance Indicator (KPI) Total Score To be completed (%) by 10 GHR (upon receiving KPI s result from KPI committee) Remark Auto fill You can view your KPI s result For example: Refer to Performance Appraisal form, page 2 Auto fill by the system You can view your KPI s result 5

6 Subpart Performance Rating Guideline New Performance Rating categories: Refer to Performance Appraisal form, page 2 Rating Description Details explanation 5 Significantly Above Target 4 Above Target 3 On Target 2 Below Target 1 Significantly Below Target Outstanding or exceptional performance, showing the best possible results far exceeding the requirements of the position and sustained over the review period. Seen by others as an expert. Above average performance. Accomplishments are very good (superior) and are more than the standards required by the position. Keen to accept changes and has own independent judgement. Minimal guidance required, become increasingly independent. Performance meets all expected requirements of the position and conducted in a comprehensive manner. Accomplishments are clearly in accordance with job demands. Fairly dependant on superiors guidance. Performance is below what is normally expected. Requires improvement in one or more basic aspects of the work. Accomplishments are below expectations demanded of the job. Largely seeking superior s guidance. Inadequate performance, does not meet the normal requirements of the position and necessary improvement has not been forthcoming. Consistently fails to meet expectations and standards in most areas. Nil to low level of ability. Requires constant supervision. Timing for Performance Appraisal: Item Assessment / Evaluation Period Performance assessment From November 7 th through December 6, 2013 Evaluation Period of employees performance From November 1 st 2013, through November 6,

7 Section 2 Assessment of Results (What the individual achieved) Four (4) criteria to assess the employee s achievement: Section Criteria Sub criteria Total Score To be completed by 2 1. Job Output / Productivity 2. Customer focus 1a 1d 2a 2d Respective managers or supervisors. 3. Measurable outcomes & Accomplishments 4. Adherence to schedule 3a 3d 20 4a 4d 20 Grand Total 80 How to fill out & calculate criteria for Section 2: Refer to Performance Appraisal form, page 3 EMPLOYEE A STEP 1: Rate yourself, based on the criteria sets **Mandatory Field STEP 2: To use this column to describe your achievement or/and describe the opportunity for improvement (Must link/relate with the criteria) To repeat the same action for criteria 2a until 4d SPECIAL NOTE for E-Appraisal: The score will be auto calculated by the system 7

8 Section 3 Assessment of behaviour (How the individual performed) Section Criteria Sub criteria Total Score To be completed by 3 5. Adherence to organization value 6. Communication 5a 5d 6a 6d Respective managers or supervisors. 7. Leadership 7a 7d Adaptability 8a 8d Teamwork 9a 9d Development 10a 10d 20 Grand Total 120 How to fill out & calculate criteria for Section 3: Refer to Performance Appraisal form, page 4-5 EMPLOYEE A STEP 1: Rate yourself, based on the criteria sets **Mandatory Field STEP 2: To use this column to describe your achievement or/and describe the opportunity for improvement (Must link/relate with the criteria) To repeat the same action for criteria 5a until 10d. 8

9 PART 3 SUMMARY RESULTS Below is a sample on Summary Results. Refer to Performance Appraisal form, page 6 EMPLOYEE A Auto-fill by the system Auto-fill by the system Auto-fill by the system STEP 1: Your total score. Refer to Overall performances description 9

10 After you have view the Summary Results, then you are required to provide your comment about your overall performance for 2013; **Mandatory Field STEP 1: This space is provided for comments that the employee desires to be included STEP 2: Click Save & Done Button after your finish self-appraisal. NOTE: You will be able to save & print your report, once you completed the self appraisal process. (at home page) 10