MINUTE OF MEETING OF THE ARGYLL& BUTE CHP PARTNERSHIP FORUM 19 th January 2009 Board Room, Aros, Lochgilphead

Transcription

1 MINUTE OF MEETING OF THE ARGYLL& BUTE CHP PARTNERSHIP FORUM 19 th January 2009 Board Room, Aros, Lochgilphead Present Present by VC: Apologies In Attendance Kate MacAulay, Co-Chair, Staffside Helen Duthie, Unison John Dreghorn, Locality Manager, MAKI Angela Dewsnap, Senior HR Advisor Nick Putnam, Learning & Development Advisor (KSF) Lorna Low, RCM Pat Tyrrell, Lead Nurse Ian Duff, Unison Christina West, CSM and Associate Lead Nurse Mavis Gilfillan CSM Helensburgh & Lomond Alistair Craig, Senior Management Accountant Jean Kennedy, Unite Linda McMillan, Admin Manager, Cowal David Whiteoak, Locality Manager, Oban, Lorn & Isles Veronica Kennedy, CSM, LIDGH Ann Helstrip, Locality Manager, Helensburgh & Lomond Viv Smith, Locality Manager, Cowal & Bute Dawn Gillies, Unison Derek Leslie, General Manager, Chair person Bill Staley, IT Senior Projects Manager Peter Cartwright, RCN Gaye Boyd, Senior HR Advisor Mary McLead, Lead AHP David Logue, Head of HR Sylvia Moran, Head of ehealth George Morrison, Head of Finance Alana Straughan, Clinical Services Manager, Mid Argyll Philip Walker, Head of HR, NHS Highland Joyce Oxborrow, RCN Liz McMillan, Unison Kath Grunewald, Unison John Barnett, CSM, Argyll & Bute Hospital Rowena Dennis, Forum Secretary Item Action 1 Chairman s Welcome Kate MacAulay, Chairperson, welcomed everyone to the meeting and made introductions. 1

2 2. Apologies Noted as above. 3. Minute of Previous Meeting Page 3, item 6 it was questioned as to who the action is for. Otherwise the minutes were agreed. 4 Matters Arising from Action Notes Kate asked about the change of format of the minutes and was advised this had been agreed at a previous meeting. Kate was unaware of this, she agreed to discuss with David/Derek. Rowena Dennis advised that actions used to be sent out within a few days of the meeting with minutes following in good time, but this was changed to be in line with the Management Team and Core Team minutes. Several comments were received about the availability of the minutes. 5. In light of Derek Leslie tending apologies to attend the Mental Health Consultation, Kate advised that he will present a paper on the current financial challenges at the next meeting. 5.1 It was noted that to date no suggestions had been received around the potential savings area. 7. Helen Duthie will be in touch with David Logue to advise who the staff side rep will be for the volunteering event. 15. Pat Tyrrell advised that there were serious issues with inconsistencies in figures, this has been picked up with Fiona Campbell who is in touch with Paul Maber. Pat was hopeful that she would be able to provide the meeting with something more substantial at the Partnership Forum in March. 5.1 Finance Update Alistair Craig talked to the financial report from the Management Team on 1 st December 08, providing breakdowns of the tables included in the report, and highlighting the main areas for attention, were the same as the last few months. Alistair drew the members of the Partnership Forum attention to the savings target, it was noted that this is moving well, managers have been declaring savings, it is forecast to have a breakeven possibility, it is anticipated that budgets will be fully spent but a breakeven is possible. Kate MacAulay raised a concern surrounding the vacancy management savings. How the CHP can demonstrate that they can achieve a saving in that area and still continue to provide a safe and

3 sustainable service. Alistair Craig advised that there is no move to stop managers recruiting, the saving will come from high value posts in areas which are difficult to fill. 6. Unified Bank Nurse It was noted that Pat Tyrrell had to leave the meeting early and wished to add Unified Bank Nurse to the agenda. It was agreed to discuss this item at this time. Pat advised that the policy had been agreed at the HR Sub Group, and it can now be put into place. A new system has been implemented with 4 locality leads. A non recurring 9,000 budget has been allocated to this, with 5,000 being transferred to the Inverness Hub for administration support and 4,000 being used for training needs. Helen Duthie enquired as to how annual leave will be calculated and where records of this will be kept. Pat Tyrrell advised that she will investigate this and advise in due course, but she suspects this will be done at the hub. Alistair Craig asked if localities will still inform finance of hours worked or will this information come from the Hub, as costs need to be attributed to the localities. Pat advised that once timescales have been arranged with the Hub, they will have members of staff coming down to talk to staff here (this is to include localities and staffside) and any questions should be answered then. 7. Agenda for Change Update It was agreed to carry this item forward to the next meeting as David Logue had tended apologies and therefore no update was available at this time. 8. Sickness Absence Angela Dewsnap (in the absence of David Logue) circulated papers to the members of the Partnership Forum, with apologies for those attending by VC. Angela talked to the papers, highlighting that every area was moving in the right direction as of November 08 (the last update available) with significant positive steps to the 4% target, however areas must not become complacent, as more work requires to be done to completely meet these targets. A discussion ensued regarding sickness in general and sick lines from GP s, the subject of Occupational Health referrals was broached and it was agreed that OH referrals have been recorded as having positive outcomes. It was also suggested that GP s could be encouraged to get on board and refer patients who are NHS staff 3

4 to the OH department where appropriate. 9. KSF Update Nick Putnam circulated papers (with apologies to those attending via VC). Nick talked to the paper and recorded that there has been positive progress in the right direction, there has obviously been a lot of activity behind the scenes, there is however still work to be done in order to meet the target. Kate asked Nick about the reverse flow of information when the manager is advised that the KSF is approved as this seems to be taking a substantial amount of time. It was discussed that this potentially impacts on the production of PDP s. Nick acknowledged this and stated that the process was gaining momentum. 10. Payment Whilst on Annual Leave Helen Duthie advised that a circular was sent on 3 rd September 2008, which has still not been implemented. Helen reported that she had enquired about this issue with various people on several occasions to no avail. The implications of this are that staff are not being paid as at work when they are on annual leave. Christina advised that she knew nothing about this circular and wondered if the other CSM s were in a similar position. During the discussion it transpired that some areas have communicated this but that the communication overall was poor in terms of cascading the implications through the system. A lengthy discussion took place on this subject Action: Communication to come from HR, Clarification also to be sought from Brian Houston, payroll Manager, as to when this will be paid. DLo 11. Organisational Change Updates 11.1 Mental Health 11.2 Bute John Dreghorn advised that the Mental Health Organisational Change Group had not met since before the last Partnership Forum, though noted that significant work will be taking place once an option has been settled on. Linda MacMillan advised that the last meeting was cancelled, the next one is being held on 3 rd March 09.

5 11.3 Cowal Linda MacMillan advised that both permanent and temporary staff are being redeployed. Staff are experiencing concerns with regards to this, and a significant rise in sickness has been recorded. 12. AOCB 12.1 Kate MacAulay requested that all papers be sent out before the meeting and not circulated at the meeting, as this means that those attending by VC cannot see the papers Jean Kennedy, on behalf of Dawn Gillies highlighted a concern that a nursing post funded by NES, suitable for OU students was recruited with a student from Paisley. John Dreghorn advised that as it was only a 1 year post, then all applicants had to apply equally. There will be a further 8 posts being funded and OU students need to be motivated to apply for these posts It was noted that OU contracts/posts for OU Students should be on the next meetings agenda for Pat Tyrrell. 13. Date and Time of Next Meeting 2 nd March 2009, 12.pm Aros Board Room, Lunch will be provided. 5