Assessment Centre Coordinators Forum. Nov. 21, 2012

Transcription

1 Assessment Centre Coordinators Forum Nov. 21,

2 Background to CLARS CLARS Advisory Committee What Will Change Current Preparations for Phased Pilot Expansion Current status CLARS Assessment Centre readiness activities CLARS Assessment Centre training Timing of Expanded CLARS Piloting Timing of Expanded CLARS Piloting Regions & Tentative Timelines Looking at the Next Steps 2

3 COIA 2005,mechanism for 3 levels of government to work together in the planning of delivery of services. Consultations 2006 informed COIA Strategic Plan 2007 to guide investment & coordination CLARS Advisory Committee set up in 2009 advised on detailed development and implementation of CLARS pilot, beginning in 2011/12 fiscal year. Under development for discussion purposes, subject to change 3

4 The Protocols What CLARS will be responsible for! First Contact Schedule an Appointment Eligibility Determination & Initial Needs Assessment Assessment Training Options Referral Receive the Learner Reassessment & Specialized Assessment Protocol 1 Protocol 2 Protocol 3 Protocol 4 Protocol 5 Protocol 6 Protocol 7 Protocol 8 CLARS, LT provider & settlement agency CLARS Centre LT provider CLARS and LT provider Protocol 9: Data Management (ongoing) Protocol 10: Evaluation and Performance Measurement 4

5 July 2009 formation Development of all elements of CLARS (policies, standards, protocols, roles & responsibilities stakeholders, etc) Prepared pilot designs and launched pilots in three communities in Dec. 2010/Jan Work of Advisory Committee largely wound up in June 2012 CIC and MCI continued preparations for phased pilot expansion in 2012/13 Under development for discussion purposes, subject to change 5

6 Main roles: Provided advice to the government partners on the development of the overview, protocols, and standards for implementing the LTWG s vision and plan for a coordinated language assessment and referral system in Ontario. Helped advance implementation of the new system by providing advice to CIC and MCI on the resources, roles, and responsibilities required for the implementation of each component of the coordinated language assessment and referral system. Identified and recommended initiatives and solutions that support a coordinated and standardized approach to the delivery of language assessment and referral. Under development for discussion purposes, subject to change 6

7 Current Approach Centered on the program and class offered Separate approaches for assessment and referral for LINC and ESL LINC assessment centres serve only LINC clients Assessment tools vary in standard and application Assessment centres are co-located with language classes CLARS Approach Learner centered One common approach to assessment and referral in Ontario Centralized CLARS centres will serve all ESL and LINC clients A standardized set of tools (CLB based) Assessments centralized at CLARS centre, separate from language classes (Co-Location Principle) Proposed & under development For discussion purposes, subject to change

8 Current Approach Assessors may also teach language courses to newcomers Language classes promoted through organization s own channels through variety of systems Language Training Provider (LTP) may manage both language training and assessment activities Learners are assessed at language training site and register for class on arrival Learners fill classes based on promotion, word of mouth, proximity, etc. CLARS Approach Assessors in CLARS centres cannot teach Language classes profiled in central database (HARTs) LTP can only manage language training (Third Party Principle) Learners are directed to CLARS centre first LTPs receive learners based on learners needs Proposed & under development For discussion purposes, subject to change

9 Current Preparations for Phased Pilot Expansion Current status CLARS Assessment Centre readiness activities CLARS Assessment Centre training Timing of Expanded CLARS Piloting 9

10 Ongoing discussions between MCI and CIC on co-funding and coordinated management of CLARS Finalizing of phased implementation plans Pilot expansion close to launch CLARS Interface for HARTs in final review Contribution Agreement negotiations underway with CLARS Assessment Centres Preparations Orientation workshops, staff training, regional readiness activities

11 Negotiate and sign contribution agreement with CIC Developing your internal work plan CLARS Interface for HARTs prep / training Understanding the new Placement Guidelines Assessment staff trained on assessment tools Staffing / assessments for added ESL volume Site changes to accommodate new volume if applicable 1 1

12 CLARS Protocols New Placement Guidelines Assessment Tools 1 2

13 Q: When will CLARS be implemented and over what period? Pilot expansion is planned for the entire province over the next 18 months, in 4 groups, with full implementation to follow. Timing of pilot expansion based on: pilot region evaluations regional service provider readiness infrastructure (start-up) considerations and funding time of year (consideration of peak periods / training) Under development for discussion purposes, subject to change 13

14 1-A 1 - B GROUP # 1 REGIONS 1 Proposed expanded pilots Fall / Winter 2012 London Estimated annual volume of assessments 2,025 Regional Assessment Centre LONDON CROSS CULTURAL LEARNER CENTRE 2 Kitchener - Waterloo - Cambridge 3,450 KITCHENER-WATERLOO YMCA 3 4 Kingston - Belleville Guelph LANGUAGE ASSESSMENT SERVICES IMMIGRANT SERVICES GUELPH - WELLINGTON 5 Niagara 725 YMCA of NIAGARA 6 Brantford 75 GRAND ERIE DISTRICT SCHOOL BOARD 7 Peterborough 50 NEW CANADIAN CENTRE 8 Cornwall 50 UPPER CANADA DISTRICT SCHOOL BOARD TOTALS 7,225

15 GROUP # 2 REGIONS Proposed expanded pilots (phase 2) Fall / Winter 2012 Estimated annual volume of assessments Regional Assessment Centre 1 Peel - Halton 15,500 CENTRE FOR EDUCATION AND TRAINING GROUP 2 2 York region 6,825 CENTRE FOR EDUCATION AND TRAINING 3 Hamilton 3,350 YMCA of HAMILTON / BURLINGTON / BRANTFORD TOTALS 25,675

16 REGIONS & TENTATIVE TIMELINES (continued) (dates still subject to change) GROUP # 3 & 4 REGIONS Proposed expanded pilots (phase 3) Spring / Summer 2013 Estimated annual volume of assessments Regional Assessment Centre 1 Windsor 1,375 GREATER ESSEX DISTRICT SHOOL BOARD GROUP 3 2 Thunder Bay 100 THUNDER BAY MULTICULTURAL ASSOCIATION 3 Sudbury 75 THUNDER BAY MULTICULTURAL ASSOCIATION GROUP 4 1 Sarnia 125 YMCA of SARNIA-LAMBTON 2 Durham 875 CENTRE FOR EDUCATION AND TRAINING 3 Ottawa region 5,450 OTTAWA YMCA-YWCA (LARC / CELO) 4 Toronto 35,000 YMCA of GREATER TORONTO TOTALS 43,000

17 CLARS Working Group (CIC-MCI) is working on: Finalization of the CLARS Interface for HARTs Training sessions for Assessment Centre and LTP staff in Groups 1 and 2 Funding agreement finalizations with selected CLARS Service Providing Organizations. Orientation and Training sessions for key stakeholders in Groups 3 and 4 French CLARS ( SCELA ) Consultations and Piloting On-going communication to language assessment and training community Monitoring pilots and Independent Review of Pilot Expansion Under development for discussion purposes, subject to change 17

18 Additional comments / feedback is welcome to the CLARS Co-Chairs: Christopher.Sloan@cic.gc.ca / Carly.Austin@cic.gc.ca Mourad.Mardikian@Ontario.ca / Scott.Davis@ontario.ca 18