KDOT QBS S4S 2017! Brewster Creek Lodge

Transcription

1 KDOT QBS S4S 2017! Brewster Creek Lodge

2 Qualifications-Based Selection 2011 ACEC & NSPE National QBS Award

3 Strategies for Success KDOT Staff QBS Process SOI Proposal/Interview Q & A

4 KDOT Org Chart & Introductions

5 KDOT Implementation

6 KDOT Traffic Operations & Permitting

7 Strategies for Success KDOT Staff QBS Process SOI Proposal/Interview Q & A

8 QBS Process Getting Prequalified Statement of Qualifications & Performance Data Update every 3 years next late 2018 Updates can be made anytime

9 QBS Process In a nutshell Project Specific Advertising Request 2-page SOI Short list of 3 firms Request proposal from short listed firms Conduct interviews Rank short listed firms Negotiate contract Committee & County Board approval

10 Strategies for Success KDOT Staff QBS Process SOI Proposal/Interview Q & A

11 QBS Process SOI Provide engineering solutions Not cut & paste our scope Following instructions ing KDOT P.M. instead of uploading to QBS 4 pages? Go directly to the C pile Typos & misspellings The classic goof: Sterns Road

12 QBS Process SOI Mismatched Project Experience Don t try to overly impress us PM/RE without appropriate experience Firm has right experience, but PM/RE doesn t Boring format Too much text No Site Visit Do you know where the project is located? Do you know where Kane County is located?

13 QBS Process SOI Must contain required information How is up to you! Be creative Consider your target audience Design, construction, traffic operations, planning Tell us what you see in the project Concerns, complications, suggest solutions Use photos smartly Convince us you ve looked at the job

14 Strategies for Success KDOT Staff QBS Process SOI Proposal/Interview Q & A

15 QBS Process Proposal Highlight PM/RE Focus on similar work experience Build upon engineering solutions from SOI Innovative designs, alternatives or alignments MOT, drainage, permitting, environmental ROW, RR coordination, public outreach, utilities

16 QBS Process Phase I/II Interview PM/RE take the lead Approaches vary, many work Power Point Paper Exhibits Marked up plans Aerial Song and dance Less corporate More project specific

17 QBS Process Phase I/II Interview Describe similar experience Less script, more conversation Provides creative alternatives Assigned staff is knowledgeable with Fed funding process Strong project management skills Familiar with IDOT staff/process

18 QBS Process Phase I/II Interview High quality, on-time deliverables Active project ownership Minimizes/eliminate ROW Monitors project budget Achieves familiarity with project and area Design changes to reduce costs or improve project

19 QBS Process Phase III Interview Experience with similar projects, especially collar-county Match team to scope Professional/team player approach Pro-active project ownership Keep project on track and on budget

20 QBS Process Phase III Interviews Maintain amiable work environment Schedule and budget forecasting Strong verbal and written communication skills Command of Federal, IDOT and ICORs processes

21 Strategies for Success KDOT Staff QBS Process SOI Proposal/Interview Q & A

22 Q & A

23 Q & A Is teaming a benefit? Teaming can be beneficial given the right project. The sub must bring a benefit to the project and that benefit should be explained in the SOI. For a firm that has little to no experience with Kane County, teaming with a firm that routinely does work for Kane County can allow you to get your foot in the door. Does KDOT require a minimum DBE/MBE %? Kane County does not have a formal DBE/MBE policy. Is there a preference for local firms? No preference is given to local firms. Some contracts that are for on-call services where a quick response would be beneficial, a local firm might be considered for a tie breaker.

24 Q & A Who is on the KDOT selection team? The 3-person selection team has Carl or Steve are on every selection, along with the Project Manager, and in most cases, the Section Chief. How does KDOT create the shortlist? Each person on the selection team works independently to sort the SOI s into 3 categories: A Pile should be considered for shortlist; B-Pile pretty good SOI, but not the best; and C-Pile still has some work to do to improve their SOI. Then the selection team gets together to determine the 3 shortlisted firms. Can E1/E2 firm be hired for E3? Though we have done this once or twice in the past, we will not do this in the future. Actually, the federal process will likely not allow this to occur in the future.