Safety, Risk & Compliance Senior Officer

Transcription

1 Safety, Risk & Compliance Senior Officer Position Information Description (PID) General Information: Job Title: Safety, Risk & Compliance Senior Officer Incumbent s Name: Manager s Title: Director of Human Resources Manager s Name: Deborah Lapsley Approved by (title): Dominic LoBasson Approved by (name): Dominic LoBasso Classification: ESO Grade Grade 5 Allowance: Date prepared: Prepared by: HR Department St Michael s College Each employee will contribute to the realisation of the purpose of the College through the daily living out of College values, the modelling of professional behaviour, the efforts to realise the College vision for learning and teaching, the support for College initiatives, the articulation of College policies, and the implementation of operational procedures. None of these can be accomplished through the efforts of any one individual. Only a collaborative approach will bring success. The purpose or mission of the College has its roots in the Catholic nature and the traditions of the De La Salle Brothers. The values that provide direction and meaning to all your actions are those expressed in the Gospels. In living out those values members of the College community contribute towards ensuring that society s provisions for all its members are just. Organisational Context: Department: Location: Tenure: Hours: Breaks: Additional Information: Human Resources Henley Beach Campus Permanent Full time 8.15 am 4.30 pm Minimum of weeks weeks negotiable at recruitment stage 15 minute paid morning tea break. 45 minute unpaid lunch break Flexibility of working hours and days will be required during peak work load periods. Time will be spent at the Primary Campus Job Purpose: (Why does this job exist?) The Safety, Risk & Compliance Senior Officer s will provide the effective coordination of safety, risk and compliance at the College The role assists with all aspects of safety and risk management including assisting with the completion and maintenance of risk assessments and risk and compliance registers and reporting through the College Risk Management System (Complispace). Key tasks will include the co ordination of risk and mandatory training, compliance audits and investigations as required to assist the Business Manager to drive a culture of continuous improvement. They will be a highly skilled office administrator, have excellent IT skills and act as an autonomous worker with the capacity for self direction within the Safety,Risk & Compliance area. This is a new role which will evolve.

2 Organisational Relationships: Director of Human Resources Safety, Risk & Compliance Senior Officer Job Required Capabilities Requirements: EDUCATION/ QUALIFICATIONS/ TICKETS/LICENCES: What specific qualifications, accreditations, memberships etc are required? Tertiary qualifications in safety and risk management. Current driver s license Desirable: Tertiary qualifications in Human Resources First Aid for Schools or Senior First Aid Certificate (if nominated First Aid/ Health Care Officer) Current return to work Coordinator Certificate Understanding of Complispace (Risk Management System), Preceda (HR System) and Learning Manager (Mandatory Training System) SCHEDULING SKILLS What skills does the incumbent require in this job to plan, prioritise, monitor and assign tasks? An understanding of the employer s requirements and act in accordance with South Australian Commission for Catholic Schools (SACCS) and the College s policies, guidelines and procedures High level of written and verbal communication skills and satisfactory training, computer and Information Technology skills An ability to plan, organise and work independently An ability to work as a team member to achieve best practice and to work in a collegiate manner to improve risk & compliance outcomes Excellent organisational and time management skills Ability to foresee potential problems and develop contingency plans Multi tasking and flexibility Ability to shift priorities in order to respond to changing requirements High level of attention to detail PEOPLE SKILLS AND PERSONAL PRESENTATION INDIVIDUAL: What skills does the incumbent require in this job to positively influence the behaviour of others? Have a consultative approach A can do attitude A service provider with excellent customer service skills Enthusiastic and highly motivated Collaborative team member Friendly and engaging Respectful of others

3 EXPERIENCE: What is the scope of work experiences the incumbent ideally should have gained include environment, timeframe and context? 5 year s experience in a safety/risk role Desirable: Understanding of Human Resources BEHAVIOUR: Describe the behaviour preferences and traits required of the incumbent Ability to work in a team Conscientious, reliable and values driven Customer focused attitude Ability to organise and prioritise effectively Values driven CODE OF CONDUCT AND REPUTATION: Adherence at all times to Catholic Education Code of Conduct. The code applies standards for appropriate ethical and professional behaviour. Enhance St Michael s relationship with external stakeholders through positive interactions and communication. Maintain professional and courteous relationships with internal and external providers and clients. Demonstrate the values of St Michael s College through personal behaviour. WORK, HEALTH AND SAFETY (WHS): Demonstrate safe behaviors at all times. Comply with the College s standards and procedures in WHS. Demonstrate effective performance in achieving agreed WHS goals in support of College standards. Reporting of all WHS incidents.

4 DUTIES: Risk: Assist with the completion and maintenance of risk assessments and risk and compliance registers Co ordinate risk training, compliance audits and investigations as required to assist the Business Manager to drive a culture of continuous improvement Provision of risk management and compliance assistance to the College Leadership Team; Assist with the implementation and compliance with processes and procedures to ensure the College s obligations (regulatory, legal and operation) are met; Support in creating a robust risk management and compliance culture in the College; Provide guidance to staff in the areas of risk and compliance; Administer the compliance system for policy, risk and incident management; Assist with comprehensive trend and status reporting on risk and compliance to Leadership and Board; Assisting College staff to complete Critical Incident documentation in relation to excursions, camps and College events. Assist in the development, review and implementation of the College s Risk Management Strategy; Investigate and provide direction in all compliance related matters and ensure that the College is compliant in all areas Provide check of consistency, completeness and integrity of risk assessments and management plans; Develop, review and update compliance policies and procedures; Monitor progress of risk mitigations and compliance activities; Be responsible for the general functional operation of compliance and together with the Business Manager provide input to the Compliance & Risk strategic direction of the College; Work with all staff to promote a culture of compliance in all aspects of the College s operation; Safety: The administration of the WH&S program, in conjunction with the Principal (or nominee) and WH&S Committee where applicable; Take minutes at WHS Committee and distribute Support the Director of Human Resources in regard to Return to Work Coordination Liaising with the Maintenance personnel as directed by the Business Manager or WHS Forum to ensure the maintenance of any place or equipment designated; Providing WHS services within the context of the legislative requirements as advised by CESA and the Principal; Recruitment and training of Fire Wardens; Have visible presence at both campus regarding safety inspections Provide induction WHS training information for volunteers, employees and contractors working in the College, in line with the needs of the College and license requirements; Ensure that all employees, contractors, volunteers, invitees and students receive appropriate information/training to use designated places, materials and equipment safely within the College; Ensure that all contractors are appropriately licensed and insured for the work that they are undertaking; Lead the development and maintenance of best practice WHS culture; Maintain databases as identified by the Business Manager, providing information or data as required to ensure compliance with all reporting and recording requirements of the Catholic Church Exempt License; Be aware of and obtain access to expert WHS advice via CESA Consultants; Participate in workplace safety inspections and audits ensuring that relevant WHS registers and records are maintained; Encourage all staff to be pro active in the implementation of early interventions systems; Complete all administrative tasks accurately and on time including record keeping; Coordinate fire and evacuation drills for both Beverley and Henley Beach Campuses; Assist with the development and review of emergency procedures and routine exercises. Assist with external audits and review WHS management systems as required. Prepare WHS reports for the College Board

5 . Police Checks Oversee the administrative processes of Police Checks for the college Advise the HR Director of any emerging issues in relation to Police Checks and or non compliance of College personnel undertaking police checks Adhere to the associated legislative requirements and the requirements set by the Catholic Archdiocese of Adelaide in regards to Police Checks Human Resources and Training Monitor all mandatory training and registrations, including adding training to the Preceda Database and arranging training as required. This includes Teacher Registrations and not limited to First Aid, RAN, Fire Wardens, Contact Officers, Return to Work Other duties as directed by the Director of Human Resources Actively participate in training and personal development Attend team meetings Significant Working Relationships: (Who does this job interact with on a regular basis?) INTERNAL: WHS Committee Business Manager Director of Human Resources Volunteers and Contractors All staff Leadership Teams EXTERNAL: College families and visitors Additional Information (optional): (Include information about things such as travel expectations, working to tight and inflexible deadlines during key periods) After hours work may be required at times to assist with College functions. Whilst based at the Secondary Campus time each week will be spent at the Primary Campus Authority Levels: (For financial scope please refer to the Delegation of Authorities Manual. If not applicable mark ) Numbers of reporting employees: 0 Operating Expenditure ($ 000) Capital Expenditure ($ 000): Asset Responsibility: ($ 000) Cost Centre: (i.e. which cost centre(s) is this job responsible for managing?) Non Financial Key Decision Making in this role: (i.e. what decisions can this role make without deferring to authority from the manager?) TBA