Leaves of Absence. FMLA and Medical Leaves at MIT. October 2017

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1 Leaves of Absence FMLA and Medical Leaves at MIT October 2017

2 FMLA and Medical Leave Categories MIT Sick Leave Policy MIT Extended Sick Leave Policy Massachusetts Sick Leave Law Maternity Leave Massachusetts Parental Leave Law MIT Paid Parental Leave 2

3 FMLA and Medical Leave Act (FLMA) Eligibility Regular full time and part time employees who are working at least 50% of a normal work week and who have been employed for more than 12 months FMLA provides up to 12 weeks of unpaid job protected leave in a 12 month period for: Employee s own serious health condition Birth and care of employee s newborn child Placement of a child with the employee for adoption or foster care Serious health condition of the employee s parent, spouse or child Military caregiver leave 26 weeks of leave to care for a spouse, son, daughter, parent or next of kin who was injured in the line of duty Qualifying exigency leave For eligible employee who needs time off due to a family member being called up to active duty 3

4 Communication and Responsibility Employee requests a leave from a manager by providing general information not required to discuss medical condition Completes MIT Leave of Absence Request Form Submits completed medical form in a timely manner; completed by a physician for MIT s paid sick leave policies Manager notifies Disabilities Office of employee s need for leave Ensure proper and consistent application of relevant leave policies Employee and Manager continued reasonable communication during the leave 4

5 MIT s Sick Leave for Support Staff Sick Leave for Support Staff 12 sick/personal days credited annually on anniversary date Institute Holiday during sick leave period will be holiday and not counted against sick leave allowance Up to 40 hours of accrued sick leave can be used as Sick-Family leave (for family member s illness or medical/dental appointment) in accordance with the Massachusetts Sick Leave Law FMLA tracking is initiated after 5 days 5

6 Extended Sick Leave (ESL) Policy Benefit: ESL is paid at 75% of the employee s base salary for up to a total of 26 weeks Institute Holiday during ESL is counted as ESL and paid at 75% Eligibility: Employed for 1 year Scheduled to work at least half-time (17.5 hours per week) Exhausted all accrued sick and personal time Provide proper medical documentation signed by a physician Disabilities Office notifies Payroll of ESL approval 6

7 Massachusetts Sick Leave Law The first 40 hours of sick leave running from the employee s anniversary date will be counted as the Massachusetts Sick Leave (section of the Personnel Policy Manual) This is included in the 12 days of sick/personal time, not in addition 40 hours of Massachusetts Sick Leave may be used only for the following purposes The employee s own illness or medical/dental appointments The illness of a member of the employee s family or a medical/dental appointment for a family member During a leave for domestic violence, as specified in the Policies and Procedures (section 7.5.7) 7

8 Maternity Leave For eligible employees Starting on the day the baby is born eligible employees will use the following leaves running concurrently 12 weeks of unpaid job protected leave under FMLA 8 weeks of unpaid job protected leave under Massachusetts Parental Leave Law 8 weeks of paid leave under MIT paid sick leave policies 5 days of Paid Parental Leave under MIT policy Max of 13 weeks of leave entitlement Proper medical documentation is required 8

9 Contact Information Sarah Peterson Disabilities Services Specialist MIT Human Resources NE OR FMLA: Personnel Policy Manual: Paid Medical Leave for Examination and Care: 9