EXHIBIT "A" SCOPE OF SERVICES (STAGE 1) SYSTEMS PLANNING TRAVEL FORECASTING MODELING F.P.I.D. NO

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1 EXHIBIT "A" SCOPE OF SERVICES (STAGE 1) SYSTEMS PLANNING TRAVEL FORECASTING MODELING F.P.I.D. NO

2 Table of Contents TABLE OF CONTENTS... 2 PURPOSE... 3 SERVICES... 4 A. FLORIDA STANDARD URBAN TRANSPORTATION MODELING STRUCTURE (FSUTMS) MODEL DEVELOPMENT, ACTIVITIES AND SERVICES Model Development and Validation Model Updates and Data Collection Maintenance of Models File Hosting / Distribution... 7 B. EVALUATIONS FOR THE STRATEGIC INTERMODAL SYSTEM (SIS) Interchange Access Request Documents (Interchange Justification/Interchange Modification / Interchange Operational Analysis Reports (IJRs / IMRs / IOARs) C. CONGESTION MANAGEMENT SYSTEM (CMS) AND PROJECT TRAFFIC REPORTS (PTR) Collection of Existing Data Project Analysis Cost Estimate Analysis Congestion Management Analysis Funding Options Study Documentation Project Coordination D. ENHANCEMENT PROGRAM DEVELOPMENT E. COMMUNITY PLANNING REVIEW Plan Review Prepare Department Comment Technical Memorandum G. COMPLETE STREETS IMPLEMENTATION H. GEOGRAPHIC INFORMATION SYSTEMS (GIS) I. PUBLIC INVOLVEMENT ACTIVITIES J. INCIDENTAL TASKS K. SOFTWARE REQUIREMENTS L. OTHER SUPPORT Transit Program Assistance Corridor Study Program Assistance Intelligent Transportation Systems (ITS) Analysis On Call Assistance RESPONSIBILITIES OF THE DEPARTMENT RESPONSIBILITIES OF THE CONSULTANT I. SUBCONTRACTING... 21

3 PURPOSE EXHIBIT "A" SCOPE OF SERVICES DISTRICT WIDE SYSTEMS PLANNING TRAVEL FORECASTING MODELING Financial Project I.D.: The purpose of this contract is to provide the Florida Department of Transportation (FDOT) with professional services in support of Intermodal Systems Development and Systems Planning. Major tasks may involve, but are not limited to: Develop a 2015 Base Year District One Regional Planning Model (D1RPM) and provide model application support services that could require developing specialized procedures requiring open source scripting changes, or developing specialized networks; implementing and supporting transit functions in traffic models; dynamically maintaining traffic models as needed; project traffic development; traffic data collection; interchange access document development and review; corridor traffic analyses and alternative feasibility studies; congestion management analyses; travel time reliability analyses; origin-destination studies; enhancement program development; application of micro-simulation traffic models; analysis of demographic and travel behavior data for model estimation and enhancements; application of mesoscopic traffic models for performance measurements of alternatives; development and testing of alternative land use scenarios; collection, analysis, and expansion of survey data; providing an analytic tool to assess existing, emerging and future transportation policies and technologies and providing technical assistance to traffic model users. The contract may also provide support in minor tasks including but not limited to: review of local government Comprehensive Plans; Development of Regional Impacts / Florida Quality Developments; Sector Plans; Geographic Information System mapping; Intelligent Transportation Systems (ITS) analysis and design; and transit access and pedestrian safety reviews; functional classification of roadways and jurisdictional transfers, developing and testing alternative land use scenarios, assistance to Metropolitan Planning Organization, conducting Planning Workshops, development of policy guidance, and public involvement activities as they relate to all of the above efforts. While this contract is a General Planning Contract and the Consultant must have the ability to perform activities listed in this scope, it is understood that the primary focus of this contract is FSUTMS Transportation Model development, activities and services provided by the consultant will concentrate on section "A" of this scope of services. 3

4 SERVICES MAJOR TASKS SECTION A A. Florida Standard Urban Transportation Modeling Structure (FSUTMS) Model Development, Activities and Services Develop the 2015 Base Year / 2045 Long Range Transportation Plan (LRTP) District 1 Regional Planning Model (D1RPM) The Consultant may be required to perform (but not limited to) the following tasks: Correct problems with the currently adopted 2010 Base Year D1RPM / Metropolitan Planning Organization (MPO) Long Range Transportation (LRTP) model. Attend various meetings representing the District. FSUTMS modeling activities and assignments that could require developing specialized procedures requiring open source scripting changes, or developing specialized networks. Implement and support transit and freight related functions in model(s), and dynamically maintain model(s) as needs change. Support new technology and state-of-the-art methods as directed by the Department. Conduct alternative(s) analyses using existing D1RPM/MPO LRTP model. Develop future transportation demand estimates. Conduct analyses to be used in project traffic reports for PD&E studies and planning corridor and area network studies. Conduct alternative analyses and review Development of Regional Impact (DRI) submissions. Develop network specific dynamic traffic assignment models as assigned. Develop, update, participate in, and/or analyze a specified corridor of group of corridors for multiple purposes of review, some of which might be: Access Management Classification, Complete Streets, which may include LOS analysis, Scenic Highways, Transportation Enhancements, and Emergency Management activities, etc. Other tasks related to transportation modeling maybe assigned as needed by the District Modeling Coordinator or FDOT Project Manager. While the primary software used in this effort will be the most current version licensed software for use for the entire state, some assigned tasks may require use of the existing model information in other macroscopic, mesoscopic and/or micro-modeling software. In the event additional data sets are needed for a task, the Consultant may be required to perform planning related data collection studies which may include, but are not limited to, origin-destination 4

5 surveys, travel time reliability and delay surveys, trip generation, saturation flow, parking, accident, traffic conflicts, vehicle probe data, public transportation surveys, census data compilation, socioeconomic data development, and public interviews. The Consultant will be expected to maintain any subsequent program designated by FDOT Central Office as the "Florida Standard Urban Transportation Modeling Structure" (FSUTMS). The Consultant will be required to maintain appropriate current versions of the software, and maintain license and maintenance agreements with the current modeling platform. The Consultant may be required to assist staff or to take the lead on providing recommendations for implementing standards and practices required under the new modeling platform. The Consultant may also be expected to develop promotional materials, newsletters, or diagrams to assist the Department and MPOs in implementing the conversion/revisions. The Consultant will be required to maintain computer systems used for model development which conform to currently accepted FDOT standards. Compatibility being critical to any product distributed by the Department, the Consultant will have available computer systems that have similar hardware specifications and that use the same operating system as that being currently used and maintained by Central Office (or any future successor software). Consistency in hardware and software (specifically: PC operating systems) will be maintained to be representative of that typically utilized by the FDOT and MPOs. The Consultant will be required to provide work elements in (but not limited to) the following areas pertaining to FSUTMS modeling: 1. Model Development and Validation Develop the 2015 Base Year D1RPM Provide an analytic tool to assess existing, emerging and future transportation policies and technologies. o The CONSULTANT will be expected to understand emerging and evolving trends and technologies in transportation, and understand the impact of these trends and technologies on travel demand. Examples of emerging trends include growth in e- commerce; automation in freight; just in time delivery; telecommuting; etc. The implications of these changing trends could include sprawl, induced congestion, revenue shortfalls, evacuation inefficiencies, etc. The CONSULTANT will support the DEPARTMENT understand the effects of these changing trends and technologies on travel demand through innovative modeling techniques based on sound planning principles and the recently-released FDOT ACES Guidance Handbook (September 2018). Calibrate, validate, and maintain the adopted 2010 Base Year D1RPM. Update the FSUTMS model structure for the D1RPM/MPO LRTP model to include components and procedures consistent with all current and future State recommendations and guidance (i.e. Transit, Tolls, and Freight modeling components). 5

6 Coordinate with MPO and / or local staff(s) to ensure consistency with local development plans and programs, such as Long-Range Transportation Plans (LRTPs), Transportation Improvement Programs (TIPs), Unified Planning Work Programs (UPWPs), etc. Collect sufficient data and information needed to update and/or verify various maps in urban, transitioning and rural areas. Collect sufficient data and information needed to update and verify Roadway Characteristics Inventory (RCI) files, Straight Line Diagrams (SLDs) and Highway Performance Monitoring Systems. Submit complete and timely documentation (Modeling Technical Memorandum) on any changes or modifications made to FSUTMS models made carrying out tasks assigned by the District Modeling Coordinator or FDOT Project Manager. Develop and maintain special purpose models as assigned by the District Modeling Coordinator or FDOT Project Manager. Update and check the validity of existing FSUTMS models to ensure that they are within accepted tolerances, and review future year models that have been modified to examine the impacts of proposed projects, development and/or projected future conditions. 2. Model Updates and Data Collection The Consultant may be required to provide and develop data input files for FSUTMS models, which may involve the development of future year data sets considering population changes, shifts in development areas, and new large-scale projects with regional transportation impacts. The Consultant may be required to coordinate with local staff, acting as a Department representative, in obtaining this data. 3. Maintenance of Models The Consultant may be required to update and maintain FSUTMS models to future forecast years for assessing existing, new, or proposed elements of the State Highway System. Such alternatives may include but are not limited to transit, tolls, multi-modal elements, and other alternatives as directed by the Modeling Coordinator or FDOT Project Manager. The Consultant will provide complete documentation of all changes or modifications made to the model datasets in performing this task. The Consultant may be required to ensure that current models are performing properly in any future versions of FSUTMS. The Consultant will be required to make any necessary file, structure, or data changes to the current models to insure compatibility with any future transportation modeling software, software updates to current software, and provide complete documentation as assigned by the District Modeling Coordinator or FDOT Project Manager. 6

7 4. File Hosting / Distribution It is recognized that transfer of FSUTMS datasets and other files utilized in growth management review are too large to be handled through simple attachment, and the need to exchange this data in a timely fashion is critical to ongoing modeling activities. The Consultant will be required to operate and maintain an Internet File Transfer Protocol (FTP) site with sufficient storage and transfer capacity to facilitate the expedient exchange of large files between the Consultant and Department staff. This FTP site will be available twenty-four (24) hours per day, with suitable bandwidth available to move large data files in a reasonable manner. Access will be password / user login restricted to specific authorized users as specified by the District Modeling Coordinator or FDOT Project Manager. A secondary, non-password protected (anonymous FTP) area will be provided for the exchange of Department approved files as well as file download and distribution to users outside FDOT. B. Evaluations for the Strategic Intermodal System (SIS) 1. Interchange Access Request Documents (Interchange Justification/Interchange Modification / Interchange Operational Analysis Reports (IJRs / IMRs / IOARs). The Consultant will ensure documents are produced in accordance with Department Policies and Procedures related to Interstate Access including but not limited to Interchange Justification Procedure ( ) and the Interchange Access Request Users Guide (IARUG). a. The Consultant may be required to provide/review Methodology Letters of Understanding (MLOU) summarizing project information, assumptions, and analysis approach. b. The Consultant may be required to provide / review existing data within these study limits i.e., existing roadway network, existing volumes, existing travel speeds, existing facility characteristics, and existing signal timings. c. The Consultant may be required to provide / review interchange characteristics in a complete Technical Memorandum entitled "Interchange Justification Report" (IJRs) or "Interchange Modification Report (IMRs) and changes in facility type. The revised section break locations should be made according to the roadway information. Needs shall be prioritized within the District for non-interstate facilities and for Interstate facilities. The prioritization results shall be reviewed for reasonableness. If the resulting priorities are not reasonable, based on Departmental evaluation, they will be re-evaluated to determine a more appropriate list of District One SIS prioritized needs. Justification for the revised prioritizations will be documented for each case and shall be approved by the District Systems Planning Office prior to commencement of the task. d. SIS Needs Plan The SIS Needs Plan identifies the long range Unfunded Transportation Capacity Needs for the Strategic Intermodal System and is statutorily reviewed every 3-5 years in accordance with , Florida Statutes. The Plan may be reviewed and updated based upon the needs estimates and prioritization. Other plan information including, but not limited to, MPO Plans, Modal Plans and Local Government Comprehensive Plans may also be used to determine needs. The Needs Plan provides potential projects for the next update of the SIS Cost 7

8 Feasible Plan and is part of the SIS Funding Strategy. A Needs Plan map may be produced illustrating proposed needs based on the district and statewide prioritization results. e. Development of SIS Needs Costs Cost estimates for each SIS needs project / segment may be updated / developed through various available sources including Work Program cost estimates, corridor plan costs and project study cost estimates. Where program and project specific costs are not available, the District's Planning Long Range Cost Estimation (PLRCE) template may be used to determine costs associated with the identified needs. The cost estimates shall include preliminary engineering (PE), right of way (ROW), construction (CST) and construction engineering inspection (CEI). The new PLRCE cost estimates for the SIS Needs Plan shall be validated, where possible, using existing needs costs developed and adopted by the District's Planning, Construction and Right of Way Departments. f. SIS Cost Feasible Plan Once the SIS Unfunded Needs Plan is updated, the SIS Cost Feasible Plan (CFP) is developed for capacity improvements beyond the 10-year SIS Plan in accordance with statutory direction. The CFP identifies those needs projects which are most likely to be feasible based upon Revenue forecasts for the years identified. Revenues will be allocated to the highest prioritized segments within the CFP. The Cost Feasible Plan may be mapped accordingly by the year(s) identified. g. Florida Transportation Plan (FTP) and Strategic Intermodal System (SIS) Support The CONSULTANT may be required to provide general assistance to the DEPARTMENT as related to the Florida Transportation Plan and the Strategic Intermodal System through a variety of transportation planning tasks. Tasks may include, but are not limited to, goal and policy development, plan inventory needs assessment including modeling, coordination of SIS projects between the DEPARTMENT and various stakeholders, completion of studies, assistance with SIS Designation Change Request (DCR) applications, review of reports and documents for SIS facilities. The work may also involve corridor identification, collection and analysis of data, and public involvement coordination. C. Congestion Management System (CMS) and Project Traffic Reports (PTR) The Consultant may be required to review and analyze projects identified within the MPO's or TPO's Congestion Management Plans, District One's Automated Congestion Management Process (auto CMP) or develop Project Traffic Reports for the State Highway System within District One. Additional analysis may also be required in the rural areas on projects identified by the local Community Traffic Safety Teams. All services to be provided under this contract are to be accomplished in accordance with applicable guidelines, policies, procedures, State and Federal laws. The following types of work elements may be assigned under the terms of this Agreement: 1. Collection of Existing Data Existing data will be collected for each project sufficient to determine that the recommended improvements meet the initial criteria for CMS type improvements (by State or local standards whichever is more restrictive). The project limits will be identified prior to data collection being 8

9 commenced. A field review of each project will be done to observe traffic safety and congestion problems that may be occurring within the project limits. a. Traffic Counts Recent twenty-four (24) hour traffic counts will be compiled for the project. If counts are not available, the coverage is not extensive enough or the data is older than two years; the Consultant may conduct the necessary traffic counts to analyze the roadway. The counts will be done for a 24-hour period in 15-minute increments. Existing turning movement counts will be compiled for the intersections within the project limits to be analyzed. Where current data is not available, the Consultant will do the necessary turning movement counts for a specified peak period, as directed by the FDOT PM. b. Roadway Characteristics Roadway characteristics will be collected to help determine the estimated cost of the recommended improvements and to verify there are no additional problems associated with the construction of the project. Department databases can be used but must be field verified to identify the following: Typical sections - width of lanes, medians and shoulders. Access locations - intersecting streets, interchange ramps and driveways and access management classification. Pedestrian and bicycle facilities - paved shoulders for bicycles, bike lanes, multi-use paths, sidewalks, crosswalks, type and width. Lighting - type and location. Posted speed - posted speeds throughout the project limits. Railroad crossings - number of tracks, number of trains, length of trains and how it might affect the project limits - waterway, type and condition. Signals, full or directional median openings. c. Traffic Characteristics Traffic characteristics will be collected to complete the analysis of the project. These factors will be acquired through the most recent Florida Traffic Information and Highway Data DVD, County databases and / or default values: Standard K factors T factors D factors Peak Hour factors Saturation flow rates Seasonal and axle factors. d. Accident Data 9

10 Where necessary, summary accident report data will be compiled from the most recent five years and analyzed to determine problem type and location. e. Right of Way Data Existing right of way maps will be obtained from the District right of way office and / or local government agency for comparison with the proposed typical section to determine if any right of way will be needed. This information will be used to determine whether it fits within the State and local government definition of a Congestion Management project and whether to proceed any further with that project. f. Signal Characteristics Signal timing - If necessary for the type of improvement suggested, signal operating plans will be acquired from the local maintaining agency and analyzed to determine if there should be any adjustments to the existing timing plan. If current plans are not available, the Consultant will estimate the timing in the field during the peak hour. Intersection geometrics - Number of through lanes, exclusive left and right turn lanes. g. Environmental Analysis A windshield environmental survey will be done to determine if there are any fatal flaws with the proposed project. A literature search may be done to identify fatal flaws in the following three areas but it is intended to be a very cursory review. Cultural Features. Hydrological and Natural Features. Hazardous Waste sites h. Utilities Utilities contained within the project limits will be identified if it appears from the field review to influence the development of the project. i. Transportation Plans and Studies Previous traffic studies within the project limits will be reviewed to determine whether the project in question has been studied previously and if a good cost estimate can be used from the report and updated to current estimates. Transportation Improvement Plans, Comprehensive Plans, Development of Regional Impact Reports and other plans / reports will be collected and reviewed to determine if the proposed project limits are within an already scheduled project and that the improvement is consistent with the comprehensive plans. 2. Project Analysis The existing conditions will be analyzed to determine that the recommended project solves the congestion problem noted in the local Congestion Management System Plan or to document existing deficiencies for Project Traffic Reports. If it is determined from the analysis that the recommended project does not solve the congestion problem, then the FDOT Project Manager will indicate if further work will continue. Additional analysis may be performed to determine 10

11 what additional improvements will be needed to solve the problem noted within the CMS report. a. Existing Conditions Analysis Analyze existing conditions to establish that there is a congestion and / or safety problem compared with the performance standards established within the Congestion Management System. This analysis will establish a baseline and may include all or some of the following activities: Link Level of Service. Intersection Level of Service. Effects of access management changes. Traffic signal modifications. Analysis of accident data. Storage length calculations. Bicycle and pedestrian standards. Transit usage analysis. b. Recommended Improvements The recommended improvements will be analyzed to determine that it solves or improves the problem. This may include the same type of analysis included under 2.a. For project traffic reports improvements will be recommended consistent with the overall action and for the anticipated future year roadway network. c. Additional Suggested Improvements Phasing options may need to be investigated to provide for an interim solution. In cases where the recommended improvement does not solve the established congestion or safety problem, additional analysis will be undertaken to determine what would be necessary to solve the problem. No additional analysis will be performed without the approval of the Department's Project Manager. This may include the same type of analysis included under 2.a. d. Future Conditions Analysis Cursory analysis of how the recommended improvements operate over a 5-10-year period may be performed to determine how long an acceptable level of service may be maintained. A future analysis year will be established based on the type of project or when other major improvements are scheduled. This information will be used to establish the cost / benefit of the recommended improvement for use in the prioritization process. Future projections will be based on trend analysis for the short time frame, and model projections and interpolation for the longer time frames. The analysis may include the same types of analysis included under 2.a. For project traffic reports, the analysis will be based on opening year and design year evaluations. In certain cases, mid-design year may be required to fully document impacts of potential improvements. 11

12 3. Cost Estimate Analysis Congestion Management Analysis Once the recommended improvement is established, a cost estimate will be calculated to help determine the viability of the project and to help the Department and the local jurisdiction prioritize the projects. a. Construction Cost Estimates Construction cost estimates for the recommended improvements will be estimated using the most recent and localized averages. District's Planning Long Range Cost Estimating Tool or the Long-Range Estimate database will be used as appropriate. b. Other Associated Project Costs Operating cost estimates from the local transit authority may be included in the estimate when the CMS project being analyzed is dealing with increased transit service or Transportation Demand Management related improvements. 4. Funding Options The Consultant will explore other possible Department funding sources for the various projects. Some of the local MPOs have previously programmed fixed box amounts to fund their Congestion Management projects following certain criteria for usage. In the other areas, and / or where the project does not fit the local criteria, the Consultant will investigate other possible funding sources to program the project. 5. Study Documentation The Consultant will produce draft and final reports to be submitted to the Department. a. Draft Report The Consultant will produce a draft report containing the analysis of the existing conditions, future conditions (where applicable), what improvements are recommended, problems that may arise from implementing the projects and the cost associated with constructing the projects. The reports will contain graphics, tables and maps to help convey the recommended improvements to reduce congestion. The reports will also contain information on other projects that may be proposed in the same area to help the Department determine the staging of the project. A complete electronic copy will be submitted for review. b. Final Report Once the Department has completed its review comments for each report, the Consultant will finalize the reports for distribution. A complete electronic copy will be produced for the Department's use. Appendices may be provided on CD / DVD. 6. Project Coordination a. Government Liaison Coordination 12

13 The Consultant will coordinate with the Department's Project Manager and Liaison any changes that may arise from the Congestion Management or Project Traffic Report and identify any changes the original project scope. b. Local Government Coordination Congestion Management Analysis Coordination with each MPO liaison / administrator or local government representative and meetings with the Technical Advisory Committee, Congestion Management Task Team, Community Traffic Safety Team or Traffic Signal Coordinating Committee, depending on the area involved, may be anticipated under this task. Coordination may be required to define the projects to be analyzed and to determine what should be done. Additional meetings may be required to provide the results of the analysis. The Consultant and staff shall be available with no more than a five-day notice to attend meetings or make presentations on various projects at the request of the Department's Project Manager. Such meetings and presentations may be held at any hour between 8:00 a.m. and 12:00 midnight. c. FDOT Coordination Analyses may require coordination with the District Traffic Safety and Operations Office, the District Environmental Management Office, or the District Maintenance Office. d. Project Progress Reporting The Consultant shall meet with the Department's Project Manager monthly and shall provide biweekly status reports describing the work performed and any problems encountered. 13

14 D. Enhancement Program Development The Consultant may be required to assist the Department in evaluating the scope of each enhancement project to determine if the project is feasible; determine the "production status" of each project; determine a schedule for project implementation and estimate the project cost. The services shall generally include field review of each project, coordination with the Department and discussions with the local governments related to project feasibility, funding and production capabilities. The Consultant shall develop worksheets for use during the evaluation of each enhancement project. The worksheets shall include a checklist to determine if the project is feasible; consistent with Department criteria; and has adequate existing right of way. The worksheets shall include a schedule for producing and implementing the project. The worksheets shall also include an estimation of the project design and construction costs, as applicable. The Consultant shall perform the following tasks for each enhancement project as necessary to determine project feasibility, schedule and costs: Files Review - The Consultant will review all available information on each project in the Department's possession. Applicant Input- The Consultant will discuss each project via telephone with the local government to determine if the file information is complete and up-todate. Site Review- Each project site will be reviewed by the Consultant. The site review shall be used to confirm or deny file information or provide missing pieces of information readily available in the field. Photographs of the site features will be taken if deemed appropriate. Specific features that may be readily apparent in the field include availability of right of way, environmental aspects, traffic patterns, property access, drainage, utilities and safety considerations. Applicant Input - The Consultant will contact the local government via telephone to discuss the project following the site review. In addition to clarifying observations in the field, the local government shall be asked to verify the status of each project, the availability of right of way and if local staff can produce the project and a tentative project schedule. Project Documentation - Worksheets for each project shall be completed by the Consultant including the checklist, schedule and cost estimate. A matrix of all the projects shall be produced that relatively compares the checklist, cost and schedule information. 14

15 MINOR TASKS E. Community Planning Review The Consultant may be required to support the District s role in the State Review Process by providing an evaluation and review of a variety of growth management applications including but not limited Local Government Comprehensive Plan (LGCP) amendments, Sector Plans, Master Plans, Evaluation and Appraisal Reports, Campus Master Plans, Utility Siting Plan, and other Economic Development applications. Review of growth management applications must be performed in accordance with the laws and rules which are in place at the time of the review, currently found in Chapters 163 and 380, Florida Statutes (F.S.), Chapter 73C-40, Florida Administrative Code (F.A.C.), FDOT Topic Numbers / , FDOT Transportation Site Impact Handbook, and other District procedures that may be formulated during the contract period. The Consultant is expected to monitor and understand legislative changes and requirements as they may affect Department s authority or local government requirements pertaining to Community Planning. Community planning review tasks may include: 1. Plan Review This task will consist of reviewing LGCP submittal and preparing a report containing objections, if warranted, with recommended remedial actions, comments, and/or technical assistance comments to address the following areas of concern to the Department. Level of Service Standards Safety and Operations Access Management Right of Way Protection / Acquisition Transportation Improvement Funding Complete Streets Multimodal Systems Protection of Interstate / Intrastate System /SIS Facilities Internal Consistency Between Elements - the review shall evaluate the internal consistency of the following seven elements (if applicable): a. Traffic Circulation b. Concurrency c. Future Land Use d. Capital Improvements e. Coastal Management f. Ports, Aviation and Related Facilities g. Intergovernmental Coordination The Consultant will review the plan documentation provided by the District and determine if the plan update material follows appropriate guidelines and criteria. 15

16 2. Prepare Department Comment Technical Memorandum The Consultant shall prepare a technical memorandum summarizing the comprehensive plan review, and transmit that memorandum electronically to the designated Planning Department staff member in advance of statutory deadlines. G. Complete Streets Implementation The Consultant may be required to support the District implement the FDOT Complete Streets Policy and Complete Streets Implementation Plan (2015). The Consultant may be required to identify, screen, and review candidate corridors for Complete Street treatment using sound engineering practices in accordance with the Florida Design Manual; Chapter 19 of the Florida Green Book; Florida Strategic Highway Safety Plan ; and the FDOT Complete Streets Policy and Complete Streets Implementation Plan (2015). The Consultant will prepare Complete Street Action Plans for previously-screened arterial and collector roads corridors. The Consultant will plan for the design, construction / reconstruction, and operation of a context-sensitive, community-oriented transportation network that works for all modes of travel and promotes economic development in Florida. The respective Complete Street Action Plans will include cost feasible complete street improvements and strategies that improve safety, mobility and access, and quality of life for all users of the transportation system. The task may include: Public outreach to identify stakeholder (property owners, residents, businesses, governmental agencies, advocates, etc) needs and context issues Safety analyses o Automobile, pedestrian, bicycle crash trends o Pedestrian crossing safety Bicycle usage and accessibility Corridor characteristic review o Sidewalks o Bicycle facilities o Medians o Lighting o Landscaping o Transit accessibility, location, and amenities Fatal flaw analyses o Right of way analyses o Access o Utility impact analyses o Permitting and environmental impacts o Constructability issues (specific project concerns) o Cost-effectiveness 16

17 o Maintenance of traffic Traffic operation analyses Development of Purpose and Need statements Funding and phasing plans o The action plan will include phasing and funding plans that reference AASHTO s Guide for Geometric Design of Transit Facilities; Guide for Planning, Designing, and Operating Pedestrian Facilities; Guide for Development of Bicycle Facilities; and the National Association of City Transportation Officials Urban Street Guide; Urban Bikeway Design Guide; and Institute of Transportation Engineers Designing Walkable Urban Thoroughfares a Context Sensitive Approach; and FHWA s Bicycle Facilities and the Manual on Uniform Traffic Control Devices as appropriate. H. Geographic Information Systems (GIS) The Consultant may be required to provide various maps and tables for use in the previous mentioned tasks. All submitted GIS components are expected to be spatially referenced and scaled. This activity could include, but not be limited to, Tentative or Adopted Work Program Maps. I. Public Involvement Activities The Consultant may be required to assist the Department in various public involvement efforts / activities specifically related to the tasks previously outlined. The Consultant will be required to ensure compliance with Title IV for all public involvement activities. Tasks for this effort may include, but not be limited to, the following: Prepare presentation materials for briefings, public workshops and public meetings. Prepare brochures which describe various aspects of the SIS Plan, summarize the SIS planning process and identify local issues and concerns. Prepare news releases and / or articles Attend and / or make presentations related to any of the tasks outlined above at public workshops, project briefings and agency and group meetings. Prepare and maintain public comment files. The Memorandum of Understanding (MOU) between FDOT and FHWA for NEPA assignment was executed on December 14, Now that FDOT has assignment of NEPA responsibilities as described in the MOU, the requirements described in the MOU are in effect. The Office of Environmental Management (OEM) is in the process of updating the PD&E Manual to reflect the requirements of the MOU. As a reminder, a standard statement must now be included on all project notifications and announcements to the public. MOU REQUIREMENT 17

18 FDOT shall disclose to the public and agencies, as part of agency outreach and public involvement procedures, including any Notice of Intent or scoping meeting notice, the disclosure shown below: The environmental review, consultation, and other actions required by applicable federal environmental laws for this project are being, or have been, carried out by the Florida Department of Transportation (FDOT) pursuant to 23 U.S.C. 327 and a Memorandum of Understanding dated December 14, 2016 and executed by the Federal Highway Administration and FDOT. This disclosure language should be included on the following public involvement materials related to PD&E Studies under the authority granted by this MOU: Invitations to public meetings and hearings Notices for: o Public Meetings o Public Hearings o Notice of Intent Public Involvement Plan Public Hearing PowerPoint and Script Newsletters / Brochures / Fact Sheets J. Incidental Tasks The Consultant may be required, but not be limited to, reviewing various planning related documents, reports, studies, procedures, etc. and preparing review comments as required pertaining to the tasks as outlined above. K. Software Requirements The Consultant will be required to have the capabilities of communicating and submitting deliverables to the Department through normal business channels including but not limited to , GoToMeeting and appropriate electronic file transfer methods. The Consultant will secure and maintain all appropriate traffic and typical office software to conduct the tasks assigned by the FDOT Project manager, such as: Microsoft Office, FSUTMS/Cube, CORSIM, VISSIM, Synchro, Highway Capacity Software (HCS), LOS PLAN (ARTPLAN, HIGHPLAN, FREEPLAN) and all other FDOT Level of Service programs and any other traffic operations or transportation planning software as indicated in the individual Task Work Orders. The Department will not be responsible for providing proprietary software packages to the Consultant. Should the Consultant desire to use any other Department programs, permission must be granted in accordance with this Agreement. Computations based on computer programs other than the Department's must conform to all Department format requirements. 18

19 L. Other Support 1. Transit Program Assistance The Consultant may provide technical support in development of transit projects within the District. The Consultant may be required to produce or review transit project reports for District submittal to Central Office or Federal Agencies. 2. Corridor Study Program Assistance As part of the District's involvement in various corridor studies, the Consultant will be available to provide additional resources and technical knowledge for project review and quality control. The Consultant will advise District staff on the requirements of the Federal Agencies to achieve an implementable project. The Consultant will prepare style guides, methodology guides, joint public engagement calendars, and other organizational materials needed to effectively coordinate the multiple efforts, as requested. 3. Intelligent Transportation Systems (ITS) Analysis The Consultant may be required to assist the Department with minor work in Intelligent Transportation Systems (ITS) analysis and design. 4. On Call Assistance The Consultant may be requested to perform other tasks on-call, including but not limited to: Assisting the Department in the collection and analysis of data Assisting the Department with the preparation of reports identifying potential future improvements to regional transit systems Assisting the Department in the development and/or update of the current and future years cost estimates for right-of-way (ROW) and construction of transit alternatives, including but not limited to the review of ROW acquisition efforts, property surplus, and on-going construction projects. Prepare any presentation graphics and supporting documentation either separate from, or as part of the report documents. Assisting the Department in the review and preparation of reports Assistance to local jurisdictions regarding local transit and development policies Coordination with local efforts on transit initiatives 19

20 RESPONSIBILITIES OF THE DEPARTMENT The Department will furnish, without charge, the following services and data to the Consultant for the performance of services: The Department will provide a Project Manager who shall be responsible for the day-today management of this contract, all coordination with the Consultant pertaining to the development and execution of all Task Work Orders of this contract, defining the specific work to be performed and schedule for completion of such work, agreeing on the Consultant staffing and availability (including substitutions from the available staffing list provided), and the processing of Consultant invoices for payment. However, all matters pertaining to contract administration lie with the District Professional Services Office. Provide all criteria and full information as to the Department's requirements for Consultants' and contractors' services including objectives, constraints, budgetary limitations, and time restraints. Furnish all Department procedures, standards, and policies applicable to the services. Furnish drawings, specifications, schedules, reports and other information prepared by and / or for the Department by others which are available to the Department and which the Department considers pertinent to Consultant's responsibilities, as described herein. Furnish available traffic and planning data necessary to support minimal data collection necessary for the Consultant to perform all task. Furnish limited mainframe computer access for Consultant staff as needed for the services to be provided. RESPONSIBILITIES OF THE CONSULTANT A. The Consultant shall provide an overall Project Manager who will be the Consultant s primary point of contact for the scope, schedule and staff coordination, negotiation of task man-hours and completion of all TWOs. The Consultant PM shall meet with the Department PM on a regular or scheduled basis, and shall provide a project schedule and submit monthly progress reports for all active TWOs to the FDOT PM that details staff hours worked by task. These progress reports shall be the basis for evaluation, processing, and approval of all Consultant invoices presented to the Department for payment. B. The Consultant shall provide and maintain a list of staff of the following classifications that would be available to be assigned to specific TWOs: Project Manager; Engineer or Senior Engineer; Engineer Intern; Senior Planner; Planner; Engineering Technician or Senior Engineering Technician; and Clerical 20

21 C. The Consultant shall provide sufficient qualified staff, in a timely manner within the TWO schedules. These key personnel, including the Consultant PM, shall possess superior verbal and writing communication skills, can translate complex technical analysis findings into common language, and be capable of presenting results and conclusions in a concise manner that is intuitively understandable to elected officials and the public. If, at any time, the FDOT PM determines that the number or expertise of staff assigned to a specific task is inadequate, the FDOT PM shall coordinate with the Consultant PM to immediately remedy the situation to ensure the timely completion of the TWO assignments. I. SUBCONTRACTING Services assigned to Sub-Consultants must be approved by the Department in accordance with this Agreement. The Sub-Consultant must be qualified by the Department to perform all work assigned to them. Additional Sub-Consultants may be required by the Department or requested by the Consultant to complete specific Task Work Assignments. Upon written approval by the Project Management and the Department, and prior to performance of work, the Consultant may subcontract for required services as requested by the Department. Written approval shall be in the form of a Contract Amendment, issued by the Professional Services Office. 21