Job Description Position Number TNCA 05 Classification Title

Transcription

1 Position Number TNCA 05 Classification Title Accounting Technician Working Title Financial Services Manager Does this position accept online No applications? Division The North Carolina Arboretum Competency Level Journey Full-time/Part-time 30 hours per week Job Summary This position will assist the Chief Financial Officer/Chief Business Officer in providing financial services to all departments within The North Carolina Arboretum Society and The North Carolina Arboretum (TNCA). Duties will include: Financial Program Management This position is responsible for utilizing QuickBooks Enterprise for Non-Profits to maintain bookkeeping. QuickBooks is used for budgeting, cash receipts & disbursements, maintaining multiple bank accounts with several banks and foundations, A/P and A/R, monthly budget reports for Program Managers, tracking of In-Kind gifts, grants and donations. Develop, analyze and produce recurring and nonrecurring financial reports to be provided to the CFO/COO and other leadership positions as requested. Analyze and prepare state sales tax reports for payment to the State of North Carolina. Reconcile monthly compensation reports and submission of reimbursement of compensation. Provide data entry associated with monthly journal entries revenue, adjustments/cogs/consignment sales, etc. Track all fixed assets in Asset Keeper Pro software system includes insuring accuracy of the information associated with fixed assets including description, date of purchase, amount, life of asset and any s/n available. Complete annual analysis and reporting of the fixed assets gifted to the state and subsequent journal entries in QuickBooks as well as removal from the asset management system.

2 Reconcile and enter deposit data in Altru and QuickBooks. Utilize Wells Fargo website and the BBMS site to verify deposit amounts and print detailed reports using appropriate software. Receive and process membership payments by retrieving payments from membership applications received through the US mail or in the Administration and Finance Office prior to release of the application to the Membership Department. Comply with cash handling procedures implemented by The North Carolina Arboretum and The North Carolina Arboretum Society. Administrative and Customer Service Duties Provide assistance with or completion of travel, education or other required forms to Arboretum staff, interns, members of the Board of Directors for The North Carolina Arboretum and The North Carolina Arboretum Society, or other persons, to facilitate processes as required by TNCA, Western Carolina University and The North Carolina Arboretum Society. Assist Program Managers with budget matters including responding to general questions; processing of payments; processing of invoices; clarification of TNCA, TNCAS, University or State financial policies, etc. Serve as back-up for the Business Services Manager. Position is responsible for providing all critical services normally provided by the Business Services Manager including reconciliation of the weekend gatehouse money bags, preparation of the daily deposit and change orders. Assist in providing customer service with the Administration and Finance Office, including answering phone and in person inquires, processing of mail, and other functions as required. Serve as back up for registration services and maintain updated knowledge and understanding of registration policies and processes for adult and youth programs. Assist CFO/COO with preparation for annual audit including development and completion of reports required by the auditors, data entry for year-end activities including journal entries, transfers, etc.

3 Other duties as assigned by the CFO/CBO. Compliance Comply with TNCA, TNCAS, University and State financial policies and procedures. Maintain knowledge and understanding of FASB practices to insure compliance with standard accounting procedures. Knowledge, Skills and Abilities/Competencies Knowledge-Technical Considerable knowledge of government (fund) accounting methods, procedures, and accounting practices needed to perform the work, including cash receipts/disbursements, A/P, A/R, and general bookkeeping techniques. Basic knowledge of program laws and regulations needed to perform the work. Knowledge of a variety of technology, financial systems, and software packages to create and maintain data. Ability to develop formulas for moderately complex spreadsheets. Financial Program Monitoring and Management Ability to verify and ensure accuracy and validity of moderately complex transactions. Ability to examine accounting records to assure adherence to accounting standards and regulations. (Examples: variety of funding sources with different reporting cycles and standards; re-investment of funds and accountability for the more complex funding sources.) Ability to maintain and manage accounting records of moderate variety and complexity, including preparation of financial statements and reports. (Examples: research, compile, and analyze information; prepare statistics; write/draft reports; make recommendations for resolution.) Supervise a financial function of moderate complexity. Maintain and manage accounting records of moderate variety and complexity, including preparation of

4 financial statements and reports. (Examples: Research, compile, and analyze information; prepare statistics; write/draft reports; make recommendations for resolution) Communication Ability to explain and interpret financial information. Problem-Solving Ability to resolve problems of moderate complexity. Ability to select best solution from several options or where no precedent exists. Ability to make suggestions for and/or implement process improvements in the work unit. Ability to interpret oral and/or written guidelines to solve problems. Leading Work Teams Ability to supervise lower level staff or a separate financial function of moderate complexity Proficiencies Minimum training and Experience Requirements Proficiency in Microsoft Word and Excel. Proficiency in QuickBooks Enterprise for Non-Profits and various database software is desirable. Working knowledge of Microsoft Access or other relational database highly desirable. Ability to work in a high paced, sometimes noisy environment and maintain accuracy in work is crucial. Ability to multi-task. Must demonstrate ability to meet firm deadlines and maintain accuracy in work. Graduation from High School including or supplemented by courses in bookkeeping or accounting and four years experience in bookkeeping or accounting clerical work in an accounting or business affairs office; or an equivalent

5 Preference will be given to those applicants with the following training and experience Salary Hiring Range: $33,000 - $40,000 Competency Level: (SHRA Banded positions only) Department Work Hours combination of education or experience. Successful completion of college course work in accounting highly desirable. Journey Finance Monday through Thursday (exact days and hours flexible as long as the schedule is predictable and works within business needs) Mon. Wed. 8am-5pm; Thurs. 8am-2pm Job Open Date: August 15, 2016 Job Close Date: August 24, 2016 Application Procedure The following documents must be received before your application is processed: Completed North Carolina State Application form PD107 (and 107a if continuation pages are needed) is required for all positions. Please use continuation pages to list your entire job history. Both forms can be obtained in multiple formats from Federal Law requires employers to provide reasonable accommodation to qualified individuals with disabilities. In compliance with this law, please include a Voluntary Self-Identification of Disability form. Resume/CV Cover letter/letter of interest Two letters of Recommendation It is the applicant's responsibility to ensure that the application contains all required documents. Application materials may be submitted in person, by to hr@ncarboretum.org, by fax to (828) , or by mail to:

6 The North Carolina Arboretum Attn: Human Resources 100 Frederick Law Olmsted Way Asheville, NC If you have questions about a position posting, please call the Human Resources Office at , Ext Special Instructions to Applicants If no applicants apply who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience Requirements, then management may consider other applicants. The North Carolina Arboretum is an affirmative action, equal opportunity employer An official set of transcripts must be sent to Human Resources within 30 days of hire. Degrees must have been awarded by a regionally accredited U.S. college or university. If the degree was obtained outside of the U.S., it must have been awarded by an institution recognized by the Ministry of Education in that country. Additional Comments Final applicants for employment will be subject to criminal background checks. Some vacancies may also require credit or motor vehicle checks.