Wyoming Community Development Authority Job Description

Transcription

1 Wyoming Community Development Authority Job Description JOB TITLE: Controller PAY GRADE: 9 DEPARTMENT: Finance FLSA STATUS: Exempt REPORTS TO: Director of Finance & Admin REVISED: April 2017 SUPERVISORY RESPONSIBILITY: Staff Accountants I, II, & Financial Services Manager Overall Job Purpose: Assists Director of Finance with the financial affairs of the WCDA. WCDA VALUES Accountability: Takes full responsibility for own actions; Trustworthy; Follows up personally and monitors progress to ensure that things stay on track; Holds self and others accountable for keeping commitments; Exhibits attention to detail Communication: Ensures that information and ideas are flowing in all appropriate directions; Shares information appropriately and openly; Is accessible and receptive to both good and bad news; Conveys information in a clear manner; ensures that others understand; Asks for input, listens actively and makes sure others opinions are heard; Maintains composure and exhibits humility when expressing opinions and ideas Initiative and Creativity: Plans work and carries out tasks; Makes constructive suggestions; prepares for problems or opportunities in advance; Undertakes additional responsibilities; Responds to situations as they arise with minimal supervision; Creates novel solutions to problems; Evaluates new technology as potential solutions to existing problems Judgment: Makes sound decisions; Bases decisions on fact rather than emotions; Analyzes problems skillfully; Uses logic to reach solutions Cooperation/Teamwork: Works harmoniously with others to get a job done; Responds positively to instructions and procedures; Able to work well with staff, co-workers, peers, and managers; Shares critical information with everyone involved in a project; Works effectively on projects that cross functional lines; Helps to set a tone of cooperation within the department and across other departments; Coordinates own work with others and seeks opinions; Values working relationships; When appropriate-facilitates discussion before decision-making process is complete; Responds to phone/ questions promptly Quality of Work: Maintains high standards despite pressing deadlines; Does work right the first time; Corrects own errors; Regularly produces accurate, thorough and professional work Reliability: Personally responsible; Completes work in timely, consistent manner; Works hours necessary to complete assigned work; Is regularly present and punctual; Arrives prepared for work; Is committed to doing the best job possible; Keeps commitments Commitment to Safety: Understands, encourages, complies with, and carries out safety policies and procedures of the Authority; Takes personal responsibility for safety Support of Diversity: Treats all people with respect; Values diverse perspectives; Provides supportive work environment for all workforce Supports WCDA s philosophy of EEO; Treats others fairly; Recognizes differences as opportunities to learn and gain by working together; Values and encourages unique skills and talents; Seeks and considers diverse perspectives and ideas Leadership: Acts as a mentor and empowers others to do their best work; Identifies opportunities to make needed changes; acts as a catalyst; Uses persuasion and influence to connect others; Helps others keep on track; Gives honest and helpful feedback, supports the success of others; Celebrates success and gives credit to others CONTROLLER JOB DESCRIPTION Page 1

2 KNOWLEDGE/SKILLS/ABILITIES Knowledge of the concepts and theories of finance, accounting, public administration and housing program administration Knowledge of bond issuance requirements; state and federal regulatory laws; government and investment accounting and auditing; knowledge of Governmental Accounting Standards (GASB) and generally accepted accounting principles (GAAP); residential mortgage, commercial loan and security industry accounting including bond settlement types and attributes; and contract administration Knowledge of budgeting; administrative processes; public relations; payroll accounting; program requirements; and personnel management practices and techniques Knowledge of the concepts and theories of professional accounting and budgeting; financial reporting; and state and federal accounting, and auditing regulations Ability to apply accounting theory to practical situations Able to communicate information in a clear manner both verbally and in writing Strong organizational skills and ability to multi-task Strong decision making and problem solving abilities Strong leadership and management skills Skill in developing and implementing systems and policies and interpreting laws and regulations Must be detail oriented and strive for accuracy Ability to manage resources in an effective manner 10-key with accuracy Strong knowledge of Word, Excel, and Accounting software IMPACT AND ACCOUNTABILITY Oversight of Financial Services Manager to include front end operations and cash management Close all financial system sub-ledgers and interface to G/L on a monthly basis Implement accounting policies, procedures and controls Set up and maintain GL and sub-ledger accounting systems, including all accounts, tables, codes, settings and interfaces Responsible for the financial records of the WCDA, which involves assisting in the direction of the WCDA s financial planning, reporting, and accounting practices Monitor internal controls and safeguards Review financial statements prepared by accounting staff and complete month-end and year-end closing processes Review journal entries by accounting staff Perform hands-on accounting tasks for certain funds and as needed to keep the accounting function on time CONTROLLER JOB DESCRIPTION Page 2

3 Perform daily and monthly transaction activity analysis to determine proper accounting in accordance with GAAP and other State and Federal regulations Prepare financial and cash flow projections based on operating analyses and Executive management s expectations of future activity Prepare cash flow reports for management, ensure cash flow reports are accurate and assumptions are reasonable Manage current cash flow accounting and reporting systems, methodologies, and policies; and review new technology, changing division needs, and reporting requirements to determine the need for development of new methods, accounting systems, or practices Identify opportunities to improve effectiveness and timeliness of systems and reporting Responsible for achieving departmental goals and objectives Prepare Finance and Administration Department and Executive Department s annual budgets Monitor payroll, related liabilities and employee benefits for accuracy and in conjunction with the annual budget Prepare annual budget for equipment expenditures and tracks budget variances by department Review budgets and compare against actual results to identify, explain or correct variances Prepare reports and summaries for management and the Board of Directors Assist with the preparation of various WCDA financial analyses Analyze operating results, in both current and prior periods, in terms of costs, budgets, operational policies, trends, and financial environment Direct annual external audit and interim review, provide backup documentation and assurances as needed, approve financial statement presentation and assist with preparation of required disclosures Oversee the proper recording of capital assets, determine depreciation and amortization conventions Oversee the proper recording and amortization of prepaid expenses and deferred revenues and expenses, monitor for reasonableness Oversee A/P process and approve allocations and check runs Oversee annual 1099 reporting to ensure accuracy and timeliness Review all balance sheet accounts on a monthly basis to determine reasonableness and accuracy Monitor investment portfolio for liquidity and ensure proper investment set up and reasonableness of rates Assist Director of Finance and Administration with debt structure, issuance, repayment and on-going disclosure Deposit and allocate various receipts (not including mortgage payments) Perform other duties and tasks as needed to help maintain a functional office CONTROLLER JOB DESCRIPTION Page 3

4 Prepare financial analyses of operations, including interim and final financial statements with supporting schedules for the guidance of management Monitor delinquent Servicing Department accounts receivables Review and approve monthly FNMA P&I and FNMA T&I reporting Oversight of financial reporting, compliance and audit mitigation efforts performed by Financial Services Manager for GNMA activity Record all exceptions to mortgage loans as reported by each servicer Record all foreclosure receipts as reported by each servicer Reconcile all mortgage balances to mortgage servicers reports for each series Amortize all mortgages and investigate any servicer over/short conditions that result Bill all mortgage servicers for expected level payments and over/shorts Reconcile servicer receipts between Trustee and mortgage servicers reports Instruct Trustee regarding any Servicer receipt corrections required Instruct Trustee on transfer of funds for all participation series Purchase loans and instruct Trustee on payment to originators Reconcile bank statements for Operating fund, payroll, HBE, HTF, NSP and HOME Review and approve REO and foreclosure expenses Oversees reconciliation of payments for payroll liabilities and employee benefits Report payments of payroll liabilities and employee benefits to providers via per their preferred means Review and submit quarterly payroll form 941 and Wyoming Department of Workforce Service report Review and approve annual W-2 forms and related IRS reports. Calculate and Pay the Wyoming Housing Network Fees for Homebuyer Education classes RELATIONSHIP RESPONSIBILITY Lead the agency-wide annual budgeting process, coordinates individual departments budgeting process, and consolidate all departments projections into agency-wide budget Develop annual budgets in conjunction with department managers Communicate directly with third party computer software provider to identify problems and assist with solutions, determine need for enhancements and/or new system Communicate with and respond to trustee and bank officers on various issues, monitor relationships, make modifications to processes as needed to maintain positive relationships Participate in regular management and staff meetings, maintain on-going discussions with third party associates CONTROLLER JOB DESCRIPTION Page 4

5 regarding Authority activities, planning and initiatives Produce current, accurate, and timely reports for decision making purposes Manage annual audits to facilitate independent review of fiscal activities, report findings to Director of Finance on audit exceptions, recommendations and other issues, and assist Director of Finance with establishing procedures to ensure compliance with audit recommendations Prepare special reports as requested by external auditors, rating agencies, or professionals, or at year-end to document financial activities and to ensure compliance with accounting regulations and reporting requirements Monitor budgets, financing activities and budget projections to assure program efficiency, take corrective action as needed to ensure budget solvency SUPERVISORY RESPONSIBILITY Manages the Finance Department, including day to day operations Directly supervises Staff Accountant I and Financial Services Manager, carrying out supervisory responsibilities in accordance with WCDA policies and applicable laws Provides finance staff with timely evaluations which include constructive feedback, positive and supportive suggestions, and a mentoring attitude Makes recommendations for staff training and professional development Responsible for interviewing, hiring and training employees Reviews finance staff work product for accuracy, completeness and quality; manages staff workload OTHER SKILLS AND ABILITIES REQUIRED Must be able to lift and carry a minimum of 10 pounds Able to sit/drive 4 to 7 hours per day Able to stand 0 to 2 hours per day Able to walk 0 to 2 hours per day Able to work 5 days per week Able to travel overnight and/or same day Possess or have the ability to obtain a valid driver s license Able to perform sedentary work Able to bend/stoop, reach, push/pull and climb stairs occasionally Able to talk, hear and converse with customers and co-workers Visual acuity to perform close work Able to use hands for frequently repetitive work Must be able to speak, comprehend, read and write using the English language Reasonable accommodations will be considered EDUCATION and/or TRAINING REQUIREMENTS Education: Bachelor s Degree in Accounting required, Masters preferred Relevant Work Experience: Minimum 5 years accounting experience with a minimum of 2 years experience specifically with mortgage, bond accounting, and financial statement preparation/review Minimum 3 years experience in management Certification: CPA is required This job description in no way states or implies that these are the only duties to be performed by this employee or abilities needed to perform the duties. The employee will be required to follow any other instructions and to perform any other duties requested by their supervisor(s). CONTROLLER JOB DESCRIPTION Page 5