FM/NCP/32/15-16 Date: HINDUSTAN AERONAUTICS LIMITED FACILITIES MANAGEMENT DIVISION BANGALORE COMPLEX E-TENDER NOTICE

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1 HINDUSTAN AERONAUTICS LIMITED FACILITIES MANAGEMENT DIVISION BANGALORE COMPLEX E-TENDER NOTICE SUB: SERVICE /WORKS AT VARIOUS DIVISIONS IN HAL (BC), (DC), (HC) BANGALORE AS MENTIONSED IN THIS TENDER NOTICE ONLINE E-TENDERS ARE INVITED IN TWO-BID SYSTEM FOR SERVICE WORKS IN E-MODE AND FREE VIEW TENDER DOCUMENTS ARE AVAILABLE ON HAL WEBSITE INDIA.COM UNDER LINK TENDERS, E-PROCUREMENT PORTAL. INTERESTED AGENCIES ARE REQUESTED TO SIGN-IN (NEW USER SIGN-IN ONLY WITH DSC) ONLINE TO OBTAIN USER- ID AND PASSWORD USING DIGITAL SIGNATURE. THE TENDER DOCUMENTS COMPRISES OF TERMS AND CONDITIONS, PRE- QUALIFICATION PROFILES AND PRICE BIDS. IT IS REQUESTED TO DOWNLOAD THE TENDER ON ACCEPTANCE OF TERMS & CONDITIONS. THE PRE-QUALIFICATION PROFILE AND PRICE BIDS DULY FILLED MAY BE UPLOADED ON E- PORTAL OF HAL USING DIGITAL SIGNATURE BEFORE THE LAST DATE & TIME FOR SUBMISSION AS MENTIONED IN THE TENDER NOTICE. A. ESSENTIAL / PREQUALIFICATION CRITERIA: [AGENCIES HAS TO UPLOAD ALL SUPPORTING DOCUMENTS ALONG WITH THE TENDER] 1) ANNUAL TURN OVER: Average annual turnover during the last 3 years, ending 31 st march 2014, should be at least 30% of the approximate estimated amount put to tender. The agencies should upload profit & loss statement for the last three years duly certified by chartered accountant. 2) Solvency: The solvency required will be 40% of the approximate estimated amount put to tender. The solvency certificate shall be procured from a nationalized or scheduled bank and issued within a period of from the final date of submission of the tender. 3) Experience: The Bidder should have experience in the similar work in the Government Departments / Public Sector (Central or State) for the last seven consecutive years. In case no bidder has provided government experience / public sector experience, then the bidders with experience in reputed organizations may be considered by the competent authority of the Client. The bidder has to submit the relevant work experience certificates of having successfully completed similar works/ contracts during last 07 years ending last day of month previous to the month in which tenders are invited, as per either of the following: a) Three similar completed works each costing not less than an amount equal to 40% of estimated value mentioned against each work in the tender notice. Or b) Two similar completed works each costing not less than an amount equal to 50% estimated value mentioned against each work in the tender notice. Or c) One similar completed works each costing not less than an amount equal to 80% estimated value mentioned against each work in the tender notice. Note: (i) The work shall be completed as a whole. Partial value / completion are not to be considered. (ii) In case of experience certificate obtained from Private organizations, the same shall be supported with TDS certificate, by the contractor. (iii) The meaning of Similar work for the purpose of tender is defined in NIT. Page 1

2 4) The Bidder should be registered with the Income Tax, Service Tax and also registered under the labour laws, Employees Provident Fund Organization, Employees State Insurance Corporation. Such registration shall remain valid throughout the period of the Contract signed in relation to this tender. 5) The copy of the authorization letter / power of Attorney as the proof of authorization for signing on behalf of the Bidder, which should be accompanied by a Board Resolution regarding the same. 6) The Bidder shall necessarily be a legally valid entity either in the form of a Limited Company or a Private Limited Company registered under the Companies Act, Bidder in the form of JV/consortium is not permitted. A proof for supporting the legal validity of the Bidder shall be submitted preferably in the form of incorporation documents such as MoA, AoA etc. B. Documents to be uploaded along with Tender as applicable: i) Income Tax Returns for last Three Years. ii) Registration with HAL / other organization if any. iii) Copy of PAN / GIR No. Registration Certificate issued by Income Tax Authority. iv) Certificate of TIN Number v) Details of ECS viz., Name of Bank, MICR No, Branch, Account No. where payments are to be credited. vi) Self-attested copies of experience certificates for completed work as above from Government Departments / Public Sector (Central or State)/ any other reputed organizations (Copy of work orders or agreement or Certificate of Satisfactory performance etc. as documentary evidence shall be acceptable. Experience Details to be filled as per table given in Prequalification profile). In Case of experience certificate obtained from reputed organizations, the same shall be supported with TDS certificate, by the contractor. C. Tenders of those Tenderers who fulfill the criteria mentioned at A will only be considered for further evaluation as detailed below. I. TECHNICAL BID EVALUTION (SEGREGATED TYPE) i) Two bid system will be followed where the technical bid and financial bid will be evaluated separately. ii) The tendering evaluation will be done on weight age with 70% for Technical Evaluation based on resources capability/ skill expertise on work/ Assessment of previous experience in similar type of work, and 30% for financial evaluation. iii) The agency would be required to submit the presentation on deployment of manpower, Material and Machinery proposed to be deployed in the contract. iv) The technical bid evaluation shall be done based on the following criteria: Page 2

3 a) During the technical evaluation, each bidder will be assigned marks, out of total of 100 marks, as per the criteria below: i. Number of years in operations a) Upto 5 years b) More than 5 years and upto 10 years c) More than 10 years and upto 15 years d) More than 15 years ii. Turnover (Last Financial Year) a) Upto 5 Crores b) More than 5 Crores and upto 50 Crores c) More than 50 Crores and upto 100 Crores` d) More than 100 Crores iii. Number of on Rolls a) Upto 5000 b) More than 5000 and upto c) More than and upto d) More than iv. Quality Related Marks a) ISO (Less than 5 years) b) ISO {5-10 Years} c) SA 8000 d) OHSAS e) Any other International Accreditation Certificate Max 25 Marks 10 Marks 15 Marks 20 Marks 25 Marks Max 25 Marks 10 Marks 15 Marks 20 Marks 25 Marks Max 25 Marks 10 Marks 15 Marks 20 Marks 25 Marks Max 25 Marks 05 Marks 10 Marks 05 Marks 05 Marks 05 Marks v) The agencies have to upload the following supporting documents for evaluation. a) Company establishment certificate and companies first work order copy/completion certificate/agreement copy for proofing that organization is in service contract operations. b) IT return, Profit &Loss and Balance statement for the Financial year duly certified by Chartered accountant. c) Self certified certificate for Number of on Rolls for the previous month of last date of tender submission. d) Copy of ISO, SA8000, OHSAS & any other International Accreditation Certificates from the date of issue to valid date. vi) vii) A Bidder should mandatorily secure a minimum of 70% marks [i.e. 70 marks out of total 100 marks as per para (a) under Sl. No. (iv)] in Technical Evaluation in order to be a qualified bidder for being eligible for Technical Weight age and subsequently for opening of financial bids. The total marks obtained by a Bidder in the technical bid shall be allocated 70% of technical weight age and the financial bids shall be allocated 30% of financial weight age, and thereby making a total of 100% weight age for the complete bidding. Page 3

4 Illustration 1 (for Technical Weight age) a) If a Bidder has secured 80 marks out of the total 100 marks in technical evaluation after following Para(a), his technical evaluation value shall be:56 i.e. {80 x 70%} b) The Bidder shall be required to produce self attested copies of the relevant documents in support of the parameters at Par-(a) above, in addition to documentary evidence of other parameters, for being considered during technical evaluation. c) A substantially responsive bid shall be one that meets the requirements of the bidding document totally, i.e., by following the procedure as above. The technical bid not meeting the minimum requirements as per the tender documents shall be rejected. d) The bidders who qualified in the technical evaluation stage shall only be called for opening of financial bids. II. FINANCIAL BID EVALUATION AND DETERMINATION OF THE SUCCESSFUL, BIDDER a) The financial evaluation shall be carried out and financial bids of all the bidders shall be given weight age out of 30%. b) The Bidder with the lowest bid price (L-1) shall be assigned full 30 marks (i.e. 30% x 100) and his total scores of the bid shall be as per illustration 2 below: Illustration 2 a) If Bidder at Illustration 1 is L-1 Bidder and quoted 100/- for being L-1, then his total value shall be 86 i.e. [56-(Technical Value) +30-(Financial Value)] b) The financial scores of the other bidders (i.e. L-2, L-3..and so on) shall be computed as under and as explained at Illustration -3 below: 30 x Lowest Value (L-1 Price)/Quoted Value (L-2 or L-3 ) Illustration 3 a) If Bidder at Illustration 1 is L-2 Bidder (in Price Bid) and he quoted 125, therefore 30% being the weighted value, the financial scores for L-2 shall be computed as under:30x100(lowest prices-l1)/125 (quoted prices-l2) =24 (financial score) Therefore L-2 Bidder shall have total value of 80[56 Technical Value +24 Financial Value] b) The Bidder s rankings shall be arranged depending on the marks obtained by each of each the bidders in the Technical Evaluation and Financial together. c) The Bidder meeting the minimum eligibility criteria and with the highest marks/rank (i.e., the total of technical evaluation marks and financial marks) will be deemed as the successful Bidder and will be considered eligible L-1 Bidder for further processing. D. GENERAL DETAILS: 1) EMD: Earnest Money Deposit as specified against each work to be furnished in the form of Demand Draft / Bankers cheque / Pay Order drawn in favour of HAL [BC] payable at Bangalore, from a Nationalized Bank / Scheduled Bank, Deposit through any other form will not be accepted. The scanned image of earnest money deposit to be uploaded online along with the tenders and the original one to be submitted to the address mentioned below so as to reach Latest by Hrs on the last date of Page 4

5 submission. However the details of DD no date etc. to be provided in the prequalification profile address mentioned below so as to reach Latest by Hrs on the last date of submission. However the details of DD no., date, etc., to be provided in the prequalification profile. 2) Tender Cost: The Tender cost as specified against each work to be submitted in the form of DD/ bankers cheque drawn in favour of HAL [BC] payable at Bangalore to be submitted to the address mentioned below so as to reach Latest by Hrs on the last date of submission. However the details of DD no., date, etc., to be provided in the prequalification profile along with scanned image of the same to be uploaded. The cost of tender document and EMD to reach the following address up to Hrs. on the last date of submission for tender document as mentioned in tender notice failing which tender will not be opened and any postal delay or any other reasons what so ever maybe will not be considered. Deputy General Manager [Works] Civil Contracts section- Civil, Ground Floor, Facilities Management Division, Next to HAL Sports Club, Hindustan Aeronautics Ltd Old Airport Road, Vimanapura Post, HAL (BC), Bangalore [Telephone No / / (Civil)] E. GENERAL INSTRUCTIONS: 1. Please note that the registered contractors with PEMD who wants to quote for higher category than registered shall be allowed to participate by paying individual EMD stipulated for that work, provided they meet all other eligibility criteria otherwise their offer is liable for rejection. Please note that no PEMD in lieu of EMD shall be considered for the work estimated value more than Lakhs. 2. Incomplete / invalid tenders are liable for rejection and no correspondence will be entertained in case of rejection. 3. Non uploading of requisite documents due to negligence or ignorance by the tenderers leading to disqualification will have to be borne by the tenderer only. There shall be no claim whatsoever in this regard. 4. ECS/IFS code details are to be uploaded including the name of the bank, branch and account No. where payments are to be credited along with the scan copy of Blank Cheque leaf. 5. The technical bids will be evaluated based on the documents submitted by the bidder. To assist in the examination, evaluation and comparison of the bids and qualification of the bidders, HAL may, at its discretion, ask any bidders for a clarification of its bid. Any clarification submitted by a bidder that is not in response to a request by HAL shall not be considered. HAL s request for clarification and the response shall be in writing. F. General Terms: 1. Contractors / agencies are subject to be disqualified, even though they meet the qualifying criteria, if they - Make misleading or false representations in the request, statements and attachments submitted in proof of qualification requirements including holding information and / or Page 5

6 - Have record of poor performance such as abandoning the works, not properly completing the contract, inordinate delays in completion, litigation history, or financial failures, requesting for claims not admissible under the contract conditions, etc. 2. Tender Documents duly filled & uploaded with in the last date of submission as mentioned in the tender notice. The last date for receipt of Tender will not be extended under any circumstances, unless otherwise the date is declared a holiday for HAL, in which case the next working day will be treated as the last date of receipt of Tender document. 3. This advertisement can also be seen in HAL Website under Tenders, Facilities Management Division, Tenders and this tender notice forms part of the tender document. G. AGENCIES WHO ARE REGISTERED WITH NSIC HAVING PROPER VALIDITY SHALL NOTE THE FOLLOWING: 1. The Agencies registered With National Small Industries Corporation (NSIC) Shall be exempted from the payment of CTD (Cost of Tender Document) and EMD (Earnest Money Deposit) only as defined under Public Procurement Policy for Micro & Small Enterprises (MSEs) Order 2012 as notified by the Govt. Of India, Ministry of Micro, Small & Medium Enterprises, New Delhi vide Gazette Notification dated: Security Deposit has to be submitted on award of contract as prescribed in the Tender document. However, any change in guide line in this regard by GOI shall be considered till opening of tender. 2. In such case, copy of the certificate showing registration with the NSIC to be enclosed along with the Technical Bid. H. CLARIFICATION ON TECHNICAL BID EVALUATION. 1. The technical bids shall be evaluated based on the available documents submitted by the bidder. To assist in the examination, evaluation, and comparison of the bids, and qualification of the bidders, the Client may, at its discretion, ask any bidder for a clarification of its bid. Any clarification submitted by a bidder that is not in response to a request by the Client shall not be considered. The Client s request for clarification and the response shall be in writing. 2. If a bidder does not provide clarifications of its bid by the date and time set in the Client s request for clarification, its bid may be rejected. 3. Client also reserves right to seek confirmation/clarification from the issuer agency, on the supporting documents submitted by the bidder. Note: 1. corrigendum / addendum / amendments / clarification, etc., with respect to works, if any, shall be hosted in hal e-portal. interested bidders/agencies are advised to visit hal e-portal regularly as no separate information/advertisement shall be published in the news paper in this regard including any postponement of tender opening date. 2. Interested agencies are required to follow the instructions provided on Page No to view, download, register on HAL e-portal including participation in tendering. Page 6

7 SL. No. DESCRIPTION. Estimated Value] (In Lakhs) Cost of Tender Document WORK DETAILS EMD (in ) Page 7 Last date of online submission of Tender Date of Opening of Tender Latest Solvency Certificate issued not earlier than 12 months from the Final Date of Tender Submission for a value not less than indicated below [In Lakhs] Similar Nature of Work Service Works 1. Engagement of Contract Labours for carrying out Non-Technical nature of works in RWR & DC, HAL(DC) Cont No: HAL/FMD/R-61/ Service Work Contract for Sanitation / Housekeeping Works in LCA Tejas Division, HAL [BC]. Cont No: HAL/FMD/R-65/ Engagement of Unskilled and Semiskilled Technicians at LCA Tejas, HAL [BC]. Cont. No: HAL/FMD/R-80/ Service Works Contract for Sanitation and House Keeping Works in RWR & DC, HAL (DC) Cont No: HAL/FMD/R-64/ Annual Maintenance contract for HAL Sports Club Swimming Pool and SOQ Swimming Pool in HAL (BC) Cont No: HAL/FMD/R-60/ Lakhs Lakhs 5275/ Lakhs 3700/ Lakhs / Lakhs /- 2,32,000/- 1,68,000/- 53,300/- 2,56,800/- 52,800/ Lakhs Lakhs Lakhs Lakhs Lakhs Tentative Date for Tender View on e- Procureme nt Portal supply supply supply supply supply

8 SL. No. DESCRIPTION. Estimated Value] (In Lakhs) Cost of Tender Document WORK DETAILS EMD (in ) Last date of online submission of Tender Date of Opening of Tender Latest Solvency Certificate issued not earlier than 12 months from the Final Date of Tender Submission for a value not less than indicated below [In Lakhs] Similar Nature of Work Tentative Date for Tender View on e- Procurement Portal Service Contract Labour to carry out Lakhs general Non-Technical activities in IJTLSP, HAL (BC) 5275/ Lakhs supply 1,00,700/- Cont No: HAL/FMD/R-62/ Engagement of Drivers [Semi Skilled] at Transportation Department, Facilities Management Division, HAL[BC] Cont. No: HAL/FMD/R-78/ Engagement of Service Contract personnel at Flight Operations & Rotary Wing Academy in HAL-(HC) Cont No: HAL/FMD/R-121/ Service Contract for Rodent Control, Mosquito Control and Bee Hive Treatment at MRO Division, HAL (HC). Cont No: HAL/FMD/R-122/ Service Works Contract for Horticulture Works in Senior Officers Enclave, C & D type quarters Main Factory, Administrative Building in HAL (BC). Cont No. HAL/FMD/R-123/ Lakhs Lakhs 1055/ Lakhs 1055/ Lakhs - 1,46,200/- 14,250/- 09,060/- 2,60,000/ Lakhs 5.70 Lakhs 3.62 Lakhs Lakhs supply supply supply supply Page 8

9 WORK DETAILS Estimated Value] EMD Last date of Latest Solvency Similar Tentative (In Lakhs) (in ) online submission Certificate issued Nature Date for of not earlier than 12 of Work Tender View Cost of Tender Tender months from the on e- SL. DESCRIPTION. Document Final Date of Procurement No. Date of Opening Tender Submission Portal of Tender for a value not less than indicated below [In Lakhs] Service/Works Contract for House Keeping Sanitation Works In Engine Division, including AERDC,HAL (BC). Cont No. HAL/FMD/R-124/ Lakhs 2,57,500/ Lakhs supply Service Works Contract for Maintenance Work at Aerodrome Area, HAL(BC) Cont No: HAL/FMD/R-233A/ Service Contract for Semi-Skilled Labour (Drivers) in Medical & Health Unit, HAL (BC) Cont No: HAL/FMD/R-125/ Service / Works Contract for Engaging Labours at Foundry & Forge Division, HAL (BC) Cont No: HAL/FMD/R-103/ Lakhs / Lakhs / Lakhs 51,800/- 51,400/- 3,54,200/ Lakhs Lakhs Lakhs supply supply supply Page 9

10 WORK DETAILS Estimated Value] EMD Last date of Latest Solvency Similar Tentative (In Lakhs) (in ) online submission Certificate issued Nature Date for of not earlier than 12 of Work Tender View Cost of Tender Tender months from the on e- SL. DESCRIPTION. Document Final Date of Procurement No. Date of Opening Tender Submission Portal of Tender for a value not less than indicated below [In Lakhs] Engagement of Unskilled & Semiskilled (Drivers) Labours on Contract basis in Fire Service Department, Aircraft Division, HAL (BC) Cont No: HAL/FMD/R-126/ Lakhs 1,02,900/ Lakhs supply Engaging Service Contract Labours for Production Support activities like Driving, Material Movements and Painting & De-painting activities in Overhaul Division, HAL [BC]. Cont. No: HAL/FMD/R-102/ Lakhs - 2,74,100/- Note: 1. HAL will not be responsible for any transit /postal delay in receipt of EMD. 2. To Download the Tender Documents please refer page No. 11 & Lakhs supply Sd/- [S. RAGHU] ADDITIONAL GENERAL MANAGER [WORKS] FACILITIES MANAGEMENT DIVISION Page 10

11 For User id and Password Tender only for Free View Website: 1. Type website address 2. Click New User Sign In, provide all the details. 3. Get the User id and password. 4. Vendors should have Class III digital signature. To download the tender notifications and documents from website, follow the steps given below: 5. Click Tender Free View under Go to Tender link on the home page. 6. Provide all or any one of the options like Department - WORKS, Tender Number FM/NCP/32/15-16, Region Contract Section Civil FMD Bangalore, Estimated Cost, Tender Request Dates (From and To), Tender Submission date or any key words from Tender Description 7. Click Submit to view the results. A list of tenders shall appear on the screen. 8. Click to view the cost free documents. 9. Click to print the detailed tender notice. 10. Click to print the tender notice. Login 11. Click / Double Click to open the Microsoft Internet Explorer (This icon will be located on the Desktop of the computer). Or 12. Go to Start > Programs > Internet Explorer. 13. Type website address in the address bar, to access the Login Screen. Participation Download Documents 14. One should have User id, Password and Class III digital signature to participate in the tender online. 15. Enter the website using user id, password and digital signature. 16. Click UnApplied to view / apply for new tenders. 17. Click request icon for participating tender in UnApplied stage and tender will move to Inprogress stage where tender documents can be downloadable. 18. Click to view the tender documents which are received by the user in Inprogress stage. 19. Tender document screen appears. 20. Click Click here to download to download the documents. Page 11

12 Upload Files Technical Sheet/Price or Commercial Sheet/ EMD/Mandatory Documents To Submit the Tender To Participate for the Opening eprocurement Support Help Line 21. Click Click here to Attach the General Documents to upload all the documents. This is the important and first step to be performed to avoid disqualification. 22. Click Click here to enter EMD Details to feed the EMD details and upload the scanned EMD. 23. When the user finishes with the filling and uploading of scanned BG/DD, the Red Color will automatically turn to Black Color which reflects that the user is two steps ahead for the submission. 24. Click Click here to Download Empty Document to download the Technical/Price Sheet and fill the same without changing the File Name and save on to the computer. 25. Click Click here to Upload the Filled File, select the filled file which was already filled and saved in the same name. Click Ok to upload the filled Technical/Price Sheet to the tender. 26. Note that when the user uploads the filled Technical/Price Sheet, the Red Color will automatically turn to Black Color which reflects that user is ready for the final submission. 27. Provide all the mandatory documents requested by the official. 28. For uploading Support document first vendor has to upload all documents in Document Library and to attach the documents to tender click on particular tender edit attachment and click on Click here to attach general documents and select the file and attach. 29. Prior to submission, verify whether all the required documents have been attached and uploaded to the particular tender or not because once submitted bids cannot be taken back. 30. Note down / take a print of bid control number once it displayed on the screen. 31. Tender opening event can be viewed online. 32. Competitors bid sheets are available in the website for all the participated bidders. Ph: , , Page 12