GUIDANCE: COMPLETION OF APPLICATIONS FOR YOUTH INTERVENTION PROGRAMME

Transcription

1 GUIDANCE: COMPLETION OF APPLICATIONS FOR YOUTH INTERVENTION PROGRAMME All forms and guidance available at 1

2 1. Rationale Funding may be made available from The Executive Office for the provision of the Youth Intervention Programme in and all successful applicants are approved subject to confirmation of funding. This funding is aimed at: Young people in interface areas and areas where there is the potential of heightened social unrest during the summer period, particularly on weekend evenings and during the traditional times of community events. Applications must demonstrate how they meet the following outcomes: Outcome 1 - Reduction in number of crime and antisocial behaviour incidents in the areas where the young people live Outcome 2 - Reduction in the number of young people engaging in risk taking behaviours Outcome 3 - Increase in the % of young people who think favourably about young people in the other community Please note: Each grant fund is limited. Even if an application scores highly, we cannot guarantee funding. Applying for a grant is a competitive process and awards are subject to the availability of funds and may be subject to change. It is important to remember that we assess your application on the information you provide. We will not take into account any information that you do not include in your application. Programmes should deliver age-appropriate activities. You MUST use the correct form and we will NOT accept applications we receive after the closing date and time. 2

3 Applications must meet the essential criteria to be admitted to the assessment process. Essential Criteria: Applicant groups must be registered with the Education Authority and demonstrate a good track record in delivering projects, completing financial monitoring and submitting returns by deadline Programmes must be delivered during June/July and/or August 2019 Programmes must demonstrate value for money by engaging a viable number of beneficiaries and delivering the programme for a minimum duration of 30 hours face to face work with young people over times of potential unrest The programme must specifically target young people in the age range 10 25, and must divert young people away from becoming involved in sectarian activities, civil disorder or other crimes The application must relate to a programme which is additional to normal activities provided by that organisation The programme must take place in an interface area or in an area where there is the potential for heightened unrest They must operate at those times when there is a demonstrable risk of heightened social unrest or when interface incidents are likely to occur, particularly at late evenings and/or weekends during June, July and/or August Where practical, the programme should have an element of cross-community involvement or at least elements which encourage young people to reflect and consider cross community work 2. Eligibility Application for funding is invited from: Youth organisations registered with the Education Authority Groups whose programme can take place in an interface area or in an area where there is the potential for heightened unrest Programmes which specifically target young people in the age range and must divert young people away from becoming involved in sectarian activities, civil disorder or other crimes Programmes which are additional to normal activities provided by that organisation Programmes offering a minimum of 30 hours face-to-face work with young people 3

4 3. Child Protection Guidance on the changes to pre-employment checking and safer recruitment practices for employers in voluntary units and schools was published by the Department of Education on 10 th January 2014, entitled Disclosure and Barring Arrangements: vetting requirements for those working or providing a service in youth organisations. The document is available on 4. Assessment process i. Applicants should note the scoring system outlined in the matrix. (Appendix 1) It is the responsibility of each applicant to ensure that all relevant information is included on the application form. ii. Assessments will be carried out by a panel using a scoring matrix, with a minimum threshold, above which applications are deemed successful. iii. Applications will be ranked and those that score highest will receive available funds. iv. A quality assurance process facilitates consistent marking and ensures applicants meet the essential criteria, throughout the assessment process. Please note that the Awarding Panel will include independent assessors and its judgement will be final and binding. 5. Monitoring and Evaluation On completion of the programme, groups will be required to complete an Evaluation Report and Statement of Accounts accompanied by receipts. Groups that previously did not submit their evaluations or statement of accounts will be unable to apply for funding in subsequent years. The evaluation will address the following through the successful completion of the outcomes of the Scheme: The impact of the programme on the community. Engagement of the programme participants. Project benefits. Added value. Education Authority Youth Service will visit a sample of youth programmes for the purpose of evaluation and quality assurance. 4

5 6. Funding 6.1 The maximum grant available is 6000 Funding will be allocated in accordance with Education Authority policies and financial procedures. Grant approvals will be influenced by the overall funding available. A Letter of Offer will be provided and funding is released when this is signed and returned. Applicants must ensure they abide within the regulations pertaining to allocation of funding to various elements of the programme e.g. staffing NB: The Education Authority reserves the right to withhold any or all of the payments and/or require the applicant to repay part or all of the funding if, in the opinion of the Authority, there is a substantial or material change in the nature, scale or timing of the project, or if the funding is used for purposes other than those specified in the Letter of Offer You must show that all costs are reasonable and necessary to complete the programme and you should give us enough detail to assess this. 6.2 Conditions for receipt of funding are: Detailed evaluation is provided, based on the essential criteria and ability to address the outcomes There is a substantial assessment of impact of this programme on the participants The programme may be subject to moderation by the EA Youth Service and visited by TEO. 5

6 6.3 Eligible Costs Funding can be used under the following budget headings: Transport grant Maximum 3000 Food and Refreshments For events lasting less than 3 hours, there is a (Outside residential setting) basic cost for refreshments which is capped at 3.50 per person Events lasting over 5 hours, 8 per person Entrance Charges 60 per person to a maximum 3000 Hire of premises Maximum 3000 (not own premises) Equipment/Material - (Relating to Group work delivery) Maximum 600 Part-time Youth Leadership (in accordance with established ratios, regulations and procedures) Residential costs: Residential cost will be paid at a maximum of 60 per person, per night Preparation time/administration Funding may be claimed for staff carrying out preparation/administrative activities in relation to the camp. This will be capped at 10% of the total project delivery hours 6.4 Ineligible Costs The Scheme will not pay for: Bursaries or requests from individuals Services for which a proper invoice/receipt is not issued Clothing items Hire of own premises Tutor fees above the rates of pay overleaf Items not specified on the application form and/or Letter of Offer Expenditure over and above the limits in the Letter of Offer without prior written approval 6.5 Conditions Relating to Assistance with Leadership Costs Payroll Responsibility The payroll responsibility for all employees of the applicant organisation will lie with the employer ie. Voluntary Management Committee (if employed in the voluntary sector), or the Education Authority (if employed in the controlled sector). This will include responsibility for Employers National Insurance Contributions and Pension Contribution. 6

7 6.5.2 Part-time Youth Leadership Part-time leaders may be employed to deliver, or assist in the delivery of the project. They may be employed under three job descriptions Assistant Youth Support Worker, Youth Support Worker and Youth Support Worker-in-Charge Rates of pay Part-time youth leadership grant-aid is benchmarked at Youth Service rates, which relate to agreed generic job descriptions and current rates of pay. These are the maximum rates which EA will grant-aid. Applicants will not be reimbursed for payment to employees above these rates. The employer will be responsible for the balance of the employee s fee, including tax and National Insurance, should the employer agree a higher fee. The table below details the maximum rates of pay that will be applicable to part-time staff from 1 April Part-time Youth Leadership Rates Part-time youth leadership will be grant-aided at Youth Service rates related to agreed generic job descriptions and current rates of pay, according to JNC National Agreement. N.B. Applicants will not be reimbursed for payment to employees above these rates. Title Pay Point Current Pay Scale Assistant Youth Support Worker (Pts 2 4) Youth Support Worker (Pts 5-7) Youth Support Worker-in- Charge (Pts 8 13) The amount of National Insurance to be paid in respect of all staff can be calculated using National Insurance Tables, available from HM Revenue & Customs, You can also use the HMRC National Insurance Contributions Calculator Applicants are further advised that approved rates of pay are shown in the table above. The Education Authority will pay only these rates, commencing at the lowest point unless the employee is already in post and receiving payment from the EA for the same type of work. 7

8 The employer will be responsible for the balance of the employee s fee, including tax and National Insurance, should the employer agree a higher fee Employment of Sessional Tutors and Facilitators Specialists will: be grant-aided for a maximum of 10 hours be required to provide documentary proof of professional qualifications deliver programmes linked to youth work curriculum be grant aided to a maximum of per hour (equivalent to Senior Youth Worker Specialist JNC Point 22) be required to provide written approval from the Inland Revenue, granting selfemployment status for the specific employment with the applicant. Note: The matter of whether an individual is an employee or self-employed is one which affects both income tax and National Insurance. People who have been engaged to perform a specific piece/s of work in a youth work programme must obtain and provide a written approval from the Inland Revenue, granting self-employment status for the particular employment. Examples of such work would include the provision of lessons on traditional music or dancing, storytelling, coaching sports or the provision of IT advice and support. The fact that the individual considers him/herself self-employed, and employs the services of an Accountant, does not exempt him/her from the requirement to have written approval from HMRC. Therefore, the EA will not make a payment or reimburse projects for such services without the approval document from HMRC Outdoor Education Instructors Outdoor education instructors will be paid at the Youth Service part-time leadership rates noted above, according to level of qualification in the discipline which they are delivering, irrespective of whether they may be qualified at a higher level in a different discipline. Sessional outdoor education instructors must be currently qualified and validated by the relevant National Governing Body (NGB) to carry out the activity they are offering within the safety parameters laid down by that Body. If in doubt about qualifications required, ratios or currency of the applicants qualifications, please contact the relevant Body through the Sports Council NI web site on the link below: 8

9 Controlled sector projects should only use instructors validated through the EA Outdoor Education Centres. Only those leaders who are validated through this method or by NGB are recognised by EA to work with young people Youth Service Policy on The Prevention and Detection of Fraud The Youth Service operates a Zero Tolerance Policy in respect of Fraud and to this end:- All expenditure must be specific to the terms and conditions of this designated programme. Bone-fide original receipts and evaluations must be returned to the specified office on or before the stipulated date. Failure to submit the required receipts and evaluation will result in a referral of the matter to the Internal Audit Department for investigation. Should there be any evidence of Fraud, Internal Audit may be obligated to report the matter to the PSNI. 9

10 7. WORKSHOPS TO ASSIST WITH APPLICATIONS A number of workshops have been organised to support and assist groups in preparing their applications. Groups are strongly encouraged to attend. Workshops for 2019 are planned as follows: DATE AND TIME Thurs 14 th March Thurs 14 th March Wed 20 th March Mon 25 th March Wed 27 th March Wed 27 th March Thurs 28 th March VENUE Finaghy Youth Centre Finaghy Rd S, Belfast BT10 0BY Epicentre Youth Club 59 Lisanally Ln, Armagh BT61 7HF Youth Wing Parkhill Integrated College Steeple Rd, Antrim BT41 1AF Derry Youth Office 40 Dungiven Rd, Londonderry BT47 6BW Belvoir Youth Centre 2 Dunseverick Avenue, Belvoir Drive, Belfast BT8 7DL Hammer Youth Club Agnes St, Belfast BT13 1SH Strabane Youth Office 57 Urney Rd, Strabane BT82 9DB You can register a place through 10

11 CLOSING DATE FOR APPLICATIONS 11 APRIL 2019, AT 16:00 Applications can be accessed through the EA website at These are returned by to Hard copies are returned to: EANI Youth Service Grahamsbridge Road Dundonald Belfast BT16 2HS Any queries with regards to the programme can be made through the address above or via phone:

12 Appendix 1 YOUTH INTERVENTION PROGRAMME ASSESSMENT MATRIX Agreed Threshold: Name of youth group Assessment Date ESSENTIAL CRITERIA The applicant is eligible and required documentation is in place Applicant organisation has a good track record of delivery, financial monitoring and submitting returns by deadline Programme takes place during June, July and/or August Programme targets age range Programme is additional to normal activities provided by the organisation The programme operates for a minimum duration of 30 hours The programme must take place in an interface area or in an area where there is the potential for heightened unrest Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Essential criteria must all be achieved or an application cannot be considered APPLICATION FORM WAS SUBMITTED BY THE CLOSURE OF THE APPLICATION PROCESS 12

13 Area identification (Q 3) Score (max 20) 0-4 points Area not noted for sectarian activities, civil disorder 5-9 points Area/s of recently identified heightened sectarian activities/civil disorder points Area/s of high sectarian activities/civil disorder points severely heightened sectarian activities/civil disorder/ interface/hotspot Clear rationale, with very good evidence provided to justify If in an area not noted application in areas not noted for sectarian activities or civil as above: disorder on grounds of young people s involvement from an points area during key times. COMMENTS: Targeting of young people through recruitment (Q 4) Score (max 20) 0-4 points Unsatisfactory recruitment process which is not open and not targeted 5-9 points Young people already targeted because they are at risk and process is satisfactory points Good evidence that young people targeted because they are at high risk points Very good recruitment process to recruit young people at high risk. COMMENTS: 13

14 4. Achievement of Outcomes 1 3. (Q 5-7) Score (max 20) 0-4 points No description provided of how outcomes will be achieved 5-9 points Some description provided of the achievement of outcomes, but vague and non-specific points At least one outcome is well described in how it will be achieved, and/or descriptions demonstrate an understanding and appreciation of they will be achieved points Excellent descriptions provided of how outcomes will be achieved in at least two, with a third having a very good description. COMMENTS: 5. Programme outline. (Q 8) Score (max 20) 0 4 points No detail of times, activities, or programme detail provided. 5 9 points Some detail provided but it is vague and non-specific with little or no developmental work points Detail is provided of dates, times or some activities, but is vague, and repetitive, showing some developmental work points Programme is well constructed and shows good developmental opportunities that will be impactful. COMMENTS: 14

15 5. Value for money (numbers; young people targeted; Outcomes; impact) (Q 9) Score (max 10) 0-4 points. Does not demonstrate value for money and no evidence of impact on anti-social behaviour, with no targeted young people 5-7 points Partially demonstrates value for money with some evidence of impact on targeted young people 8-10 points Clearly demonstrates value for money with good or excellent evidence of impact on targeted young people COMMENTS: OVERALL COMMENTS: Signed: Panel Chairperson Date: 15

16 Appendix 2 GOOD RELATION COUNCIL OFFICERS: District Councils Good Relations Officers Located in all 11 Council areas, Good Relations Officers are responsible for promoting Equality and Good Relations work across the area and providing training and support. Council Telephone Number Antrim and Newtownabbey andrew.irwin@antrimandnewtownabbey.gov.uk claire.fox@antrimandnewtownabbey.gov.uk marc.scott@antrimandnewtownabbey.gov.uk Ards and North Down Armagh, Banbridge & Craigavon Belfast City Causeway Coast and Glens Derry & Strabane Fermanagh & Omagh donna.mackey@ardsandnorthdown.gov.uk nicola.dorrian@ardsandnorthdown.gov.uk pamela.matthews@armaghbanbridgecraigavon.gov.uk dolores.donnelly@armaghbanbridgecraigavon.gov.uk wendy.shaw@armaghbanbridgecraigavon.gov.uk edel.skelton@armaghbanbridgecraigavon.gov.uk lanen@belfastcity.gov.uk higginsmargaret@belfastcity.gov.uk robinsondavid@belfastcity.gov.uk dolanl@belfastcity.gov.uk handm@belfastcity.gov.uk patricia.harkin@causewaycoastandglens.gov.uk joy.wisener@causewaycoastandglens.gov.uk amy.mcwilliams@causewaycoastandglens.gov.uk angela.askin@derrystrabane.com amanda.biega@derrystrabane.com pauline.oneill@derrystrabane.com carol.stewart@derrystrabane.com tommy-mclaughlin@fermanaghomagh.com christine.rodgers@fermanaghomagh.com rumena.kostadinova-mccabe@fermanaghomagh.com pauline.clarke@fermanaghomagh.com Lisburn & Castlereagh Mid and East Antrim lynsey.gray@lisburncastlereagh.gov.uk bebhinn.mckinley@midandeastantrim.gov.uk jane.dunlop@midandeastantrim.gov.uk janet.shearer@midandeastantrim.gov.uk david.mcallister@midandeastantrim.gov.uk (028) (028) (028)

17 Mid Ulster Newry Mourne & Down (028) Community Relations Council The Community Relations Council was formed in January 1990 as an independent company and registered charity. The Community Relations Council was set up to promote better community relations between Protestants and Catholics in Northern Ireland and, equally, to promote recognition of cultural diversity. Its strategic aim is to promote a peaceful and fair society based on reconciliation and mutual trust. Contact Details Telephone info@nicrc.org.uk Website: 17