Loyola Schools OFFICE OF STUDENT ACTIVITIES

Transcription

1 Loyola Schools OFFICE OF STUDENT ACTIVITIES

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3 concrete translation of the thrust and vision milestones set by the organization target output (for the school year)

4 What differentiates Atenean student leaders from other student leaders? What does it mean to be Atenean student leaders in our present contexts?

5 How do you set your organization goals?

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7 Year-end Letter Phase 1: Goal Setting April - May Goals & Activities Forms Phase 3: Appraisal& Recognition Jan - Mar YES Report & Presentation Feedback, Rewards & Recognition Phase 2: Mentoring& Monitoring June - Jan ICs, Interventions, PAVs, Mid-Year Letter

8 The organization sets is own goals and success indicators for the current school year.

9 Vision Over-arching principle and direction of the organization Thrust GOALS Efforts

10 Vision Thrust Statement of focus and direction for the year GOALS Efforts

11 Vision Thrust GOALS Target output for specific areas for the school year Efforts

12 Vision Thrust GOALS Measures that determine if the goal is achieved or not Efforts

13 Vision Thrust GOALS Efforts Specific undertakings, activities, and interventions Can address several goals simultaneously ( MAMI )

14 The performance of the organization will be assessed and evaluated based on their pursuit of these goals.

15 Clear alignment of the goals to the V-M-T Feasibility of achieving the goals within the school year Assimilation of recommendations from the YES Report and Presentation Assimilation of recommendations on the proposed goals and success indicators (during ICs)

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17 1 Recommendations from LS-OSA, Moderator, COA, and other panelists 2 Year end LETTER YES REPORT VM Statements Evaluation of Goals Recommendations & Conclusion 3 Thrusts for the Year Determined by current EB officers

18 3 University Strategic Thrusts Mission and Identity Nation Building Environment & Development 10 Goals Strengthen Ignatian spiritual formation Advance academic excellence in our learned ministry. Deepen social and cultural involvement. Enrich sense of global citizenship. Defeat poverty. Reform governance and politics. Cultivate love of country. Mainstream sustainable development. Reduce disaster risk due to climate and other geo hazards Build a sustainable campus.

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20 CORE COMPETENCIES (CC) ORGANIZATION DEVELOPMENT (OD) Accredited Student Organization Office of Student Activities

21 Specific Niches of the organization that defines who they are and what they do. Accredited Student Organization Office of Student Activities

22 acts as the support mechanism - providing (internal) systems and processes that help the group be more effective in carryingout their CCs Accredited Student Organization Office of Student Activities

23 OD ASPECTS: Leadership Dev t (LD) Communication (IC / EC) Project Management (PM) Membership Formation (MF) Financial Management (FM) Systems, Structures and Processes Accredited Student Organization Office of Student Activities

24 LD in LEADERSHIP DEVELOPMENT (LD) refers to the organization efforts to train and develop the current leaders and also the next set of leaders who will take up officer positions the organization.

25 IC INTERNAL COMMUNICATION (IC) Focuses on the communication flow within the organization. These include, but are not limited to, information dissemination, feedback giving, conflict management

26 EC EXTERNAL COMMUNICATION (EC) Focuses on the communication flow of the org with outside parties. Outside parties refer to the other student orgs, LS Offices, alumni, partners, sponsors, benefactors, etc.

27 PM PROJECT MANAGEMENT (PM) Refers to the system and processes followed from the planning execution - evaluation stages of the various efforts undertaken by the organization Also considers the appropriate use of various resources

28 MF MEMBERSHIP FORMATION (MF) Refers to the systems and processes that support and monitor the members participation and growth in the organization. This has four elements which the organization has to consider: Recruitment, Involvement, Development, and Retention.

29 FM its FINANCIAL MANAGEMENT (FM) Refers to the systems, processes, and efforts that generate and mobilize financial resources of the organization in support of goals.

30 SYSTEMS, STRUCTURES and PROCESSES These refer to the organizational structure of the group, documents such as the Code of Internal Procedures (CIP), Code of Electoral Procedures, Code of Financial Procedures, etc.. These are (staple) elements that contribute to smooth operations for the organization.

31 1. Refer to the Year-end letter recommendations 2. Use the OD Focus assessment tool * 3. You may focus on a minimum of 2 OD Aspects

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33 are milestones in terms of achieving the goals help in monitoring the efforts and the pacing of the organization. a helpful way of articulating SIs, as well as goals, is through the S.M.A.R.T. format

34 Specific Well defined and clear to anyone that has a basic knowledge of the effort Measurable Know if the goal is obtainable, how far away completion is, and when it has been achieved

35 Agreed Upon Agreement with stakeholders what the goals/success indicators should be Realistic Within the availability of resources, knowledge and time Time Based Enough time to achieve the goal

36 S.M.A.R.T. SPECIFIC MEASUREABLE AGREED UPON REALISTIC TIME BOUND

37 1. Historical Context 2. Contextual Trends 3. Relevance and Impact 4. Alignment to institutional goals 5. Balance of Quantitative and Qualitative elements 6. Openness to flexibility 7. Caution on mediocrity 8. Caution on technicality

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39 April 23 Deadline of Submission of 1 st Draft of Goals Form Sign-ups for ICs

40 April Individual Consultations (ICs) with Formators

41 May 5 Deadline of Submission of Revised Goals Form & 1 st Draft of Activities List Sign-ups for ICs

42 May 6-10 Release of Approved Goals and Activities List

43 May 17* Other Administrative GAs

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45 Loyola Schools OFFICE OF STUDENT ACTIVITIES