Mitigation for Emergency Managers. Mitigation for Emergency Managers

Transcription

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2 Unit 1: Course Introduction

3 Administrative Information Emergency procedures Mobile devices Breaks Questions Course materials Receiving credit Evaluation forms Action item list 3

4 Emergency Management Mission Areas Mission areas are groups of core capabilities, including Prevention, Protection, Mitigation, Response, and Recovery. Each mission area is comprised of the capabilities required for achieving the function at any time (before, during, or after an incident) and across all threats and hazards. Link for additional information: National Preparedness Goal Mission Areas 4

5 Prevention The capabilities necessary to avoid, prevent, or stop a threatened or actual act of terrorism. As defined by PPD-8, the term prevention refers to preventing imminent threats 5

6 Protection The capabilities necessary to secure the homeland against acts of terrorism and manmade or natural disasters 6

7 Response The capabilities necessary to save lives, protect property and the environment, and meet basic human needs after an incident has occurred 7

8 Recovery The capabilities necessary to assist communities affected by an incident to recover effectively 8

9 Mitigation The capabilities necessary to reduce loss of life and property by lessening the impact of disasters 9

10 One must learn by doing the thing, for though you think you know it, you have no certainty until you try - Sophocles 10

11 Goals To motivate you to create safer communities To explore your roles in mitigation To enable you to perform mitigation responsibilities 11

12 Group Activity Introductions 12

13 Topics The emergency manager s role Building community support Identifying opportunities Developing strategies Identifying resources Implementing a plan Overcoming obstacles 13

14 Course Objectives (1 of 3) Analyze reasons for differences between optimal and actual mitigation roles of the emergency program manager Determine strategies to build support for mitigation planning in your community 14

15 Course Objectives (2 of 3) Analyze hazard risks for a given scenario Propose a mitigation strategy for a particular hazard Develop a mitigation plan implementation strategy for a given scenario 15

16 Course Objectives (3 of 3) Evaluate the effectiveness of a community s mitigation planning efforts Recommend actions to optimize the mitigation role of the emergency program manager 16

17 Mitigation Planning Process Organize Resources Assess community support Build the planning team Engage the public Assess Risks Identify hazards Profile hazard events Inventory assets Estimate losses Develop a Mitigation Plan Establish goals/objectives Identify/prioritize actions Prepare the strategy Document the process Implement the Plan and Monitor Progress Adopt the plan Implement the recommendations Evaluate results Revise the plan 17

18 Unit Summary What do you hope to gain from this course that is not reflected in the course topics and objectives? 18

19 Unit 2: The Emergency Manager s Role in Mitigation

20 Unit Objectives Describe the actual mitigation role of the emergency program manager Describe the optimal mitigation role of the emergency program manager Create a list of potential obstacles to successful mitigation 2

21 Individual Activity YOUR ROLE IN MITIGATION (PART ONE) 3

22 The Optimal Role of the Emergency Program Manager Participate in planning team Identify hazards and risk Identify existing mitigation measures Propose additional mitigation measures Coordinate with other goals Identify incentives and resources Create/maintain a mitigation plan Increase public awareness 4

23 Participate in a Mitigation Planning Team Effective mitigation planning teams need: Community support Members with varied skill sets Input from the emergency manager 5

24 Identify Community Hazards Cornerstone of mitigation All-hazards approach and Hazard Risks 6

25 Identify Existing Mitigation Measures Many communities are involved in mitigating local hazards Be aware of existing mitigation programs and activities 7

26 Propose Additional Mitigation Measures Address specific community concerns Promote community objectives and values 8

27 Coordinate with Other Community Goals This process promotes: Improved access to resources Better solutions to multiple problems Broader support for implementation Reduced chance for duplicating efforts 9

28 Identify Incentives and Resources Stable funding is required Must be economically attractive Funding sources may be: Local Private State Federal 10

29 Create/Maintain a Mitigation Plan Should be: Created prior to a disaster Continually updated and maintained 11

30 Increase Public Awareness Community members must understand: The impact of disasters How to reduce risks 12

31 How do these ideal mitigation tasks compare to the mitigation activities most emergency program managers are accomplishing? 13

32 Individual Activity YOUR ROLE IN MITIGATION (PART TWO) 14

33 Obstacles to Successful Mitigation What problems do you face in trying to promote mitigation measures within your jurisdiction? 15

34 Group Activity OVERCOMING OBSTACLES 16

35 Unit Summary Optimal vs. actual role of the emergency manager Potential obstacles to mitigation Solutions to potential obstacles 17

36 Unit 3: Building Support for Disaster Resilience

37 Where are we in the process? Organize Resources Assess community support Build the planning team Engage the public Assess Risks Identify hazards Profile hazard events Inventory assets Estimate losses Develop a Mitigation Plan Establish goals/objectives Identify/prioritize actions Prepare the strategy Document the process Implement the Plan and Monitor Progress Adopt the plan Implement the recommendations Evaluate results Revise the plan 2

38 Unit Objectives (1 of 2) Explain the characteristics of a disaster-resistant community Outline the long-term benefits of public participation in mitigation planning Describe the effect of stakeholder interests on mitigation efforts 3

39 Unit Objectives (2 of 2) List organizations, groups, and initiatives that can provide support for mitigation planning Identify potential members of a community s mitigation planning team 4

40 Characteristics of a Disasterresistant Community Shared vision Long-term perspective Community involvement Political commitment Strong partnerships Significant risk reduction measures 5

41 How would the mitigation efforts of a disaster-resistant community minimize the impact of a disaster? 6

42 Case Study Example Sonoma County Flood Elevation Program 7

43 What are the benefits of predisaster hazard planning? 8

44 Pre-disaster Hazard Planning Meets the community s needs Achieves multiple objectives Increases funding eligibility Guides post-disaster recovery Promotes public participation 9

45 Step 1: Assess Community Support A. Determine the planning area B. Determine if the community is ready C. Remove roadblocks 10

46 Individual Activity ASSESSING YOUR COMMUNITY S READINESS TO PLAN 11

47 Task C: Remove Roadblocks 12

48 What are some examples of stakeholders? 13

49 What kinds of interests or concerns would you expect from each group? 14

50 How might those interests affect the mitigation efforts? 15

51 Individual & Group Activity COMPONENTS OF A DISASTER- RESISTANT COMMUNITY 16

52 Individual Activity ACTION ITEM LIST 17

53 Step 2: Build the Planning Team A. Create the planning team B. Obtain official recognition for the planning team C. Organize the team 18

54 Task A: Create the Planning Team Identify those who will: Be affected Be responsible Mobilize support Make the process more effective Need representation Contribute resources 19

55 Individual Activity POTENTIAL MEMBERS OF A PLANNING TEAM 20

56 Task B: Obtain Official Recognition Council resolution Proclamation Memorandum of Agreement Memorandum of Understanding 21

57 Task C: Organize the Team Informal kick-off Preparation for first formal meeting Mission statement Responsibilities Key roles Regular meeting schedule Goals Agendas Timelines Subcommittees 22

58 Step 3: Engage the Public A. Identify the public B. Organize public participation activities C. Develop a public education campaign 23

59 Unit Summary Characteristics of a disaster-resistant community Benefits of public participation in planning Effect of stakeholder interests on mitigation Resources for mitigation planning support Potential members of the planning team 24

60 Unit 4: Identifying Opportunities for Mitigation

61 Unit Objectives (1 of 2) Describe the steps in the risk assessment process List sources of information for hazard identification Complete a hazard profile for a given scenario 2

62 Unit Objectives (2 of 2) Inventory assets likely to be affected by a particular hazard event Estimate losses due to a particular hazard event Describe the usefulness of HAZUS-MH in mitigation planning 3

63 Where are we in the process? Organize Resources Assess community support Build the planning team Engage the public Assess Risks Identify hazards Profile hazard events Inventory assets Estimate losses Develop a Mitigation Plan Establish goals/objectives Identify/prioritize actions Prepare the strategy Document the process Implement the Plan and Monitor Progress Adopt the plan Implement the recommendations Evaluate results Revise the plan 4

64 Hazard + Vulnerability = Risk 5

65 What information does a risk assessment provide? 6

66 Step 1: Identify Hazards What types of hazards should be included in a risk assessment? 7

67 Step 1: Task A Identify hazards List the hazards that may occur Which hazards can affect your planning area? 8

68 Individual Activity IDENTIFYING HAZARDS IN YOUR COMMUNITY (PART 1) 9

69 Step 1: Task B Identify hazards List the hazards that may occur Focus on the most prevalent Which hazards are the most likely in your area? 10

70 Individual Activity IDENTIFYING HAZARDS IN YOUR COMMUNITY (PART 2) 11

71 Step 2: Profile Hazard Events How often is it likely to occur? How bad can it get? Where is it likely to strike? How long is it likely to last? When is it more likely to occur? How much warning time is there? 12

72 Individual or Group Activity CREATING A HAZARD PROFILE 13

73 Step 2: Task A Profile hazard events Obtain a base map Road maps Topographic maps DOQs Planimetric maps Aerial maps 14

74 Types of Maps 15

75 Step 2: Task B Profile hazard events Obtain a base map Obtain profile information How will you find the information you need? 16

76 Information Sources Hazard maps Historical data Existing plans and reports Local experts Internet websites Geographic Information Systems (GIS) Hazards U.S. Multi-hazard (HAZUS-MH) 17

77 Hazard Maps 18

78 Historical Data Newspapers After-action reports Oral histories Government documents 19

79 Existing Plans and Reports Emergency Operations Plans Land Use Plans Capital Improvement Plans Building Codes Land Development Regulations Flood Ordinances 20

80 Local Experts Floodplain Managers Public Works Personnel Engineers Planning and Zoning Department Transportation Departments State Hazard Mitigation Officer Universities and Businesses 21

81 Internet Websites FEMA / DHS USGS NOAA / NWS U.S.A.C.E. U.S. Forest Service EPA CUSEC 22

82 GIS Maps produced with GIS can help with: Explaining hazard events Predicting outcomes Visualizing scenarios Planning strategies 23

83 HAZUS-MH Estimates damages and losses from: Earthquakes Hurricane winds Floods Free software and training 24

84 Step 3: Task C Profile hazard events Obtain a base map Obtain profile information Record the profile information How will you record the information you found? 25

85 Step 3: Inventory Assets What are your community s assets? 26

86 Step 3: Task A Inventory assets Determine the proportion of vulnerable assets 1.Estimate total number/value of assets 2.Estimate number/value of assets in hazard zone 3.Calculate proportion of assets in hazard areas 4.Consider areas of expected growth 27

87 Step 3: Task B Inventory assets Determine the proportion of vulnerable assets Decide whether to collect more data Can you determine how vulnerable each asset is? Is there special concern about a particular hazard? Is additional data needed to justify expenses? 28

88 Step 3: Task C Inventory assets Determine the proportion of vulnerable assets Decide whether to collect more data Compile detailed inventory 1. Determine priorities for inventory collection 2. Gather building-specific information 3. Gather hazard-specific information 29

89 Step 4: Estimate Losses How will the community s assets be affected by the hazard event? 30

90 Step 4: Task A Estimate losses Determine extent of damages 1. Estimate losses to structures 2. Estimate losses to contents 3. Estimate losses to structure use and function 4. Consider human losses 31

91 Group Activity ESTIMATING LOSSES IN QUAKEVILLE 32

92 Step 4: Task B Estimate losses Determine extent of damages Calculate loss from each event 1. Estimate losses to each asset 2. Calculate estimated damages for each hazard event 3. Create a composite map 33

93 When is the risk assessment process considered complete? 34

94 Risk Assessment Process Recap Identify hazards List the hazards that may occur Focus on most prevalent hazards Profile hazard events Obtain a base map Obtain profile information Record the profile information Inventory assets Determine the proportion of vulnerable assets Decide whether to collect more data Compile detailed inventory Estimate losses Determine extent of damages Calculate loss from each event 35

95 Monitor the Risks Are the hazards still a threat? Are there other hazards not included? Are cascading hazards considered? Are any profiles missing? Is other information missing? Have threats or priorities changed? 36

96 What are the ideal times for identifying mitigation opportunities? 37

97 Group Activity IDENTIFYING MITIGATION OPPORTUNITIES 38

98 Unit Summary The risk assessment process Sources of information HAZUS-MH Hazard profile Asset inventory Loss estimation 39

99 Unit 5: Developing a Mitigation Strategy

100 Unit Objectives Develop hazard mitigation goals and objectives for a particular hazard Categorize mitigation measures for a particular hazard Evaluate mitigation strategies for a given scenario using a set of predetermined criteria 2

101 Where are we in the process? Organize Resources Assess community support Build the planning team Engage the public Assess Risks Identify hazards Profile hazard events Inventory assets Estimate losses Develop a Mitigation Plan Establish goals/objectives Identify/prioritize actions Prepare the strategy Document the process Implement the Plan and Monitor Progress Adopt the plan Implement the recommendations Evaluate results Revise the plan 3

102 Step 1: Develop Hazard Mitigation Goals and Objectives A. Review and analyze results of hazard profiles and loss estimation B. Formulate goals C. Determine objectives D. Get public input 4

103 Group Activity DEVELOPING MITIGATION GOALS AND OBJECTIVES 5

104 Task A: Review Hazard Profiles and Loss Estimation Review the findings of the risk assessment Develop a list of problem statements based on the findings 6

105 Task B: Formulate Goals Develop proposed goal statements Review existing plans and policy documents to identify conflicts 7

106 Task C: Determine Objectives Formulate objectives to support goals More specific and narrower in scope than goals Should be measurable 8

107 Task D: Get Public Input Organize public forums to solicit input Develop consensus on goals and objectives 9

108 How can you involve the public and promote buy-in for your community s mitigation goals and objectives? 10

109 Step 2: Identify and Prioritize Mitigation Actions A. Identify alternative mitigation actions B. Identify and analyze state and local mitigation capabilities C. Evaluate, select, and prioritize mitigation actions 11

110 Categories of Mitigation Measures Prevention Property protection Critical facilities protection Public education and awareness Natural resource protection Structural projects 12

111 Planning and zoning Prevention Open space preservation Land development regulations Storm water management Coastal barrier protection Capital improvement planning Building codes 13

112 Acquisition Relocation Rebuilding Retrofitting Floodproofing Property Protection 14

113 Emergency Services Warning systems Emergency response operations Public health and safety Critical facilities 15

114 Public Education and Awareness Outreach projects Real estate disclosure Hazard information centers Technical assistance School-age and adult education programs 16

115 Natural Resource Protection Erosion and sediment control Wetlands protection Dunes restoration Reforestation Terracing Beach nourishment 17

116 Structural Projects Dams and reservoirs Dikes, levees, floodwalls, and seawalls High flow diversions and spillways Channel modifications Storm sewers 18

117 Task A: Identify Alternative Mitigation Actions Brainstorm mitigation measures to accomplish the objectives Review existing literature and resources Review success stories Solicit public opinion and input Summarize your findings 19

118 Group Activity BEST PRACTICES 20

119 Task B: Identify and Analyze Mitigation Capabilities Review the state capability assessment Complete a local capability assessment 21

120 Task C: Evaluate, Select, and Prioritize Mitigation Actions Evaluate all alternative mitigation actions Summarize and document recommended mitigation actions Prioritize selected mitigation actions 22

121 The STAPLE Criteria Social Technical Administrative Political Legal Economic / Environmental 23

122 Prioritization Questions How easily can the action be implemented? Will the action accomplish multiple objectives? How long will the action take? Are post-disaster mitigation funds available? 24

123 Group Activity MITIGATION SOLUTIONS FOR QUAKEVILLE 25

124 Unit Summary Mitigation goals and objectives Categories of mitigation measures STAPLE criteria 26

125 Unit 6: Identifying and Using Mitigation Resources

126 Unit Objectives Describe the roles and responsibilities for mitigation among all levels of government and the private sector Create a list of federal, state, local, and private sector mitigation funding resources Develop a proposal for obtaining financial aid and technical resources needed to carry out a mitigation strategy for a given scenario 2

127 Where are we in the process? Organize Resources Assess community support Build the planning team Engage the public Assess Risks Identify hazards Profile hazard events Inventory assets Estimate losses Develop a Mitigation Plan Establish goals/objectives Identify/prioritize actions Prepare the strategy Document the process Implement the Plan and Monitor Progress Adopt the plan Implement the recommendations Evaluate results Revise the plan 3

128 Step 3: Prepare an Implementation Strategy A. Identify how the mitigation actions will be implemented B. Document the implementation strategy C. Obtain the consensus of the planning team 4

129 Task A: Identify How to Implement the Actions Identify parties, define responsibilities, and confirm partners Identify resources to implement the actions Define the time frame for implementing the actions 5

130 Resources for Mitigation Implementation Funding Sources Local State Federal Technical Assistance 6

131 Mitigation Responsibilities Local government Private sector State government Federal government 7

132 How do the local government and private sector in your community view their responsibilities in mitigation? 8

133 Panel Discussion FEDERAL, STATE, LOCAL, TRIBAL, AND TERRITORIAL RESOURCES 9

134 Group Activity IDENTIFYING MITIGATION RESOURCES Local = 4 points Private = 3 points State = 2 points Federal = 1 point 10

135 Categories of Mitigation Resources Pre-disaster Post-disaster Disaster-applicable 11

136 Task B: Document the Implementation Strategy Action Goal(s) and objective(s) addressed Lead agency Support agency or agencies Budget Funding source(s) Start and end date 12

137 Task C: Obtain Consensus of Confirm that: the Planning Team The timeline and use of resources are realistic Responsibilities are assigned to the appropriate parties The strategy is headed in the right direction 13

138 Group Activity SELECTING MITIGATION RESOURCES FOR QUAKEVILLE 14

139 Step 4: Document the Mitigation Planning Process A. Make decisions about the style of the document B. Write the plan C. Review the plan 15

140 Task A: Make Style Decisions Length Format and sections Language level Level of detail Schedule for writing the plan Who should write the plan 16

141 Task B: Write the Plan Assemble information from previous phases Conform to FEMA program requirements 17

142 Task C: Review the Plan Planning team review Agency review Public review Final draft 18

143 Unit Summary Responsibilities for mitigation Mitigation resources Proposal for obtaining resources 19

144 Unit 7: Implementing and Maintaining a Mitigation Plan

145 Unit Objectives Analyze your community s planning efforts during each phase of the mitigation planning process Develop an action plan to address deficiencies in your community s mitigation plan 2

146 Mitigation Planning Process Organize Resources Assess community support Build the planning team Engage the public Assess Risks Identify hazards Profile hazard events Inventory assets Estimate losses Develop a Mitigation Plan Establish goals/objectives Identify/prioritize actions Prepare the strategy Document the process Implement the Plan and Monitor Progress Adopt the plan Implement the recommendations Evaluate results Revise the plan 3

147 Individual Activity ANALYZING YOUR COMMUNITY S PLANNING EFFORTS 4

148 What are the steps in Phase One? Organize Resources Assess Risks Develop a Mitigation Plan Implement the Plan and Monitor Progress 5

149 Phase One: Organize Resources Organize Resources Assess community support Build the planning team Engage the public Assess Risks Develop a Mitigation Plan Implement the Plan and Monitor Progress 6

150 What are the steps in Phase Two? Organize Resources Assess Risks Develop a Mitigation Plan Implement the Plan and Monitor Progress 7

151 Phase Two: Assess Risks Organize Resources Assess Risks Identify hazards Profile hazard events Inventory assets Estimate losses Develop a Mitigation Plan Implement the Plan and Monitor Progress 8

152 What are the steps in Phase Three? Organize Resources Assess Risks Develop a Mitigation Plan Implement the Plan and Monitor Progress 9

153 Phase Three: Develop a Plan Organize Resources Assess Risks Develop a Mitigation Plan Establish goals/objectives Identify/prioritize actions Prepare the strategy Document the process Implement the Plan and Monitor Progress 10

154 Where are we in the process? Organize Resources Assess Risks Develop a Mitigation Plan Implement the Plan and Monitor Progress 11

155 Phase Four: Implement and Monitor Implement the Plan and Monitor Progress Organize Resources Assess Risks Develop a Mitigation Plan Adopt the plan Implement the recommendations Evaluate results Revise/maintain the plan 12

156 Step 1: Adopt the Plan A. Brief local leadership B. Demonstrate the support of partner organizations C. Have the plan adopted by the proper legislative or executive authorities D. Submit your plan for approval E. Publicize the adoption and approval of the plan 13

157 Step 2: Implement the Plan Recommendations A. Confirm and clarify responsibilities B. Begin to integrate mitigation actions C. Monitor and document implementation D. Establish indicators of effectiveness E. Celebrate success 14

158 Step 3: Evaluate Your Planning Results A. Evaluate the effectiveness of the planning process B. Evaluate the effectiveness of actions C. Determine why the actions worked or did not work D. Keep the community updated and involved 15

159 Individual Activity EVALUATING YOUR PLAN 16

160 Step 4: Revise the Plan A. Review factors that affect your community s planning context B. Analyze your findings and determine whether to revise the process or strategy C. Incorporate your findings into the plan 17

161 Individual Activity ANALYZING YOUR COMMUNITY S PLANNING EFFORTS (PHASE 4) 18

162 Individual Activity ACTION ITEM LIST 19

163 Unit Summary Mitigation plan implementation and maintenance Analysis of community planning efforts Action plan to address deficiencies 20

164 Unit 8: Post-disaster Mitigation Activity

165 Activity Overview Part 1: Background Planning team and processes Part 2: Damages and Impacts Policies and problems Part 3: Mitigation Strategy Mitigation measures and resources Part 4: Reporting Session Presentation 2

166 Group Activity PART ONE: BACKGROUND 3

167 Group Activity PART TWO: DAMAGES AND IMPACTS Photo by Betty France, courtesy of FEMA 4

168 Group Activity PART THREE: MITIGATION STRATEGY 5

169 Group Activity PART FOUR: REPORTING SESSION 6

170 Activity Summary REAL-LIFE SOLUTIONS IN SOLDIERS GROVE, WISCONSIN 7

171 Recap of Proposed Solution Levee construction: $3.5 million Levee maintenance: $10,000/year 8

172 Problems with Proposed Solution Property value: >$1 million Declining population Poor economic conditions 9

173 Alternative Solution Relocate downtown out of floodplain Relocate or floodproof homes Former Downtown Location New Downtown Location 10

174 Solar Village Incorporation of solar heating Qualification for additional funding Tourist attraction 11

175 Unit Summary In this unit, you practiced: Organizing a planning team Anticipating post-disaster problems Proposing mitigation measures Evaluating actions with STAPLE criteria Identifying funding and technical resources 12

176 Unit 9: Moving Forward with Mitigation

177 Unit Objective Propose solutions to overcome obstacles to successful mitigation 2

178 Whole Group Activity SOLUTIONS TO OBSTACLES 3

179 Whole Group Activity REVIEW OF COURSE OBJECTIVES 4

180 Analyze reasons for differences between optimal and actual mitigation roles of the emergency program manager Did we cover it? Can you do it? Do you have any questions? Show Review Question 5

181 Determine strategies to build support for mitigation planning in your community Did we cover it? Can you do it? Do you have any questions? Show Review Question 6

182 Propose mitigation solutions for a given scenario Did we cover it? Can you do it? Do you have any questions? Show Review Question 7

183 Analyze hazard risks for a given scenario Did we cover it? Can you do it? Do you have any questions? Show Review Question 8

184 Develop a mitigation plan implementation strategy for a given scenario Did we cover it? Can you do it? Do you have any questions? Show Review Question 9

185 Evaluate the effectiveness of a community s mitigation planning efforts Did we cover it? Can you do it? Do you have any questions? Show Review Question 10

186 Recommend actions to optimize the mitigation role of the emergency program manager Did we cover it? Can you do it? Do you have any questions? Show Review Question 11

187 Thank you for attending! Course Evaluation Closing Remarks Final Exam Certificates 12