Board Meeting Draft Agenda Wednesday,27th August at in U11 Global Platform, Fælledvej 12, 2200 Copenhagen N

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1 Meeting Draft Agenda Wednesday,27th August at in U11 Global Platform, Fælledvej 12, 2200 Copenhagen N Agenda 1, Annex 01 Agenda Status Time Annex Comments 1. Welcome and approval of the agenda Decision Approval of Minutes and matters arising from the Meeting on 18 th June, AAI AADK role in AAI General Assembly follow-up 4. The Post 2015 Process AADK positions and plans 5. AADK positions on Israel and Palestine 6. Finance and Audit Committee TOR and Membership Decision 02 Enclosed Information and discussion and decision Enclosed Enclosed Enclosed Break and approval and approval Enclosed Enclosed Enclosed Enclosed Enclosed Enclosed Enclosed Enclosed Enclosed Enclosed Enclosed Enclosed 7. Governance Manual Approval Enclosed 8. Information from the Secretariat: Review Nicaragua Six months result Information AOB Dinner ?? Enclosed Helle Munk Ravnborg/Frans Mikael Jansen Please report absence, also if you don t plan to participate in dinner to Birgit Møller Jensen bjensen@ms.dk Telephone: / Annex 02 Information,, Strategic or Approval of minutes and matters arising Decision and information (indicate needed action, if the content is for discussion or decision) Enclosure: Draft minutes from meeting on To be approved by the 2. meeting Follow-up Information to the Draft minutes from meeting on 18 th June, 2014 meeting Follow-up

2 Annex 03 Information,, Strategic or ActionAid International AADK in AAI AAI General Assembly follow-up Information and 1. Purpose of the agenda 2. Description of Background information 3. Areas which need special attention of the 4. Role of the The purpose of this agenda is to provide information to the on: The ongoing discussions on the role of AADK in AAI The discussions and decisions from the AAI General Assembly in June. The ongoing discussions on the role of AADK in AAI The enclosed minutes from the meeting between the AAI CEO and AADK outline the range of ongoing cooperation between AADK and the International Secretariat and at the same time indicate the role of AADK in AAI.(enclosure 03.01) The AAI CEO informed the AADK board during his visit that he planned to introduce new ways of working across the federation and one way was to establish a Federation Leadership Team (FLT) composed of The CEO, his deputy, elected Country Directors from the different continents and some appointed Country Directors. The objective of the FLT is to provide executive leadership for the federation as a whole, delegated to take decisions and set priorities for issues that may affect all AAI countries and the roles of the FLT cover: Development and approval of federation wide plan priorities; Approves international platforms, Proposes to board countries entry or exit; Proposes to board strategic policies (e.g. resource allocation, corporate engagement); Indicates country representatives to the Funding Alignment committee or similar committees and decides on fundraising and influence investments; Proposes to Audit & Risk Committee the Annual Risk Register; Analyses federation aggregate organisational and strategy performance and provide inputs to annual reporting including signing off the Annual Report. Frans Mikael Jansen is one of the appointed Country Directors to the FLT and he will inform board members more about this during the board meeting. Enclosure is information from the CEO on the ongoing changes in the International Secretariat. The discussions and decisions from the AAI General Assembly in June. Steen Folke briefed the about the agenda for the AAI General Assembly at the meeting in June. Steen has prepared a brief report from the General Assembly, which is enclosed as enclosure Enclosure: Meeting between AAI CEO and AADK in June 2014 CEO letter for Federation Brief report from AAI Assembly meeting and joint session with Director s Forum. - W Page 2 of 5 Last edit:

3 Annex 04 Information,, Strategic or The Post 2015 Process AADK positions and plans Strategic discussions and decision 5. Purpose of the agenda 6. Description of 7. Areas which need 8. Role of the Purpose of the Agenda: There are two main discussions for this part of the agenda: 1. and affirmation for what AADK works towards relating to the Post-2015 process and a discussion and decision on what AADK should work towards getting AA to focus on in this process; 2. Initial discussion on the work AADK does in Denmark around the Post-2015 process. : A number of short written presentations are provided as input to these two discussions. They have been prepared by the working group established by the Council and consisting of members of both Council and. They have been finalized by the secretariat. The written presentations should be read in order, to avoid confusion: 1. Overview of the UN Post-2015 Process shortly outlining the process and future opportunities; 2. AADK and AAI in the Post-2015 process is the primary input for discussion 1A; 3. AADK at the UNGA 2014 is the secondary input for discussion 1A; 4. AADK communication in Denmark around Post-2015 is the primary input for discussion 1B; 5. An oral presentation by the Secretariat on the resources allocated to the Post-2015 work. Special attention of the : That the has previously decided on the thematic focus of the Post work, in the rolling political plan It should also be highlighted that we currently have an opportunity to influence AA on their approach to Post Role of the : The should discuss and decide whether the proposed approach to the Post-2015 work, both internationally and nationally, are acceptable. Enclosure: Overview of the UN Post-2015 Process AADK and AAI in the Post-2015 process AADK at the UNGA AADK communication in DK around Post W Page 3 of 5 Last edit:

4 Annex 05 Information,, Strategic or AADK positions on Israel and Palestine Information, strategic discussion and decision 9. Purpose of the agenda 10. Description of background information 11. Areas which need 12. Role of the The purpose of this agenda point is to discuss AA DK s policy on Israel and Palestine. The attached draft policy paper has been prepared in consultation with stakeholders in the Arab Regional Initiative Office in Jordan and in the secretariat in Copenhagen. It links up to ActionAid Palestine s Human Rights and Advocacy Strategy, , but has not yet been shared with ActionAid Palestine. Following the discussions in AA DK, the document will be adjusted and then presented to ActionAid Palestine for discussion and comments. The role of the is particularly to discuss and agree on operational recommendations, position, risks and actions for ActionAid Denmark in section 5 7. Enclosure: Israel and the Occupied Palestinian Territories Internal policy and position paper of ActionAid Denmark, 2014 Annex 06 Information,, Strategic or Finance and Audit Committee TOR and Membership Decision 13. Purpose of the agenda 14. Description of 15. Areas which need 16. Role of the The enclosed terms of reference for the Finance and Audit Committee is a continuation of the TOR guiding the work of FAC since 2012 and pursue the wishes of the to maintain the full responsibility of financial matters. The present TOR has been developed in close corporation with the members of FAC. The example TOR provided by the International Secretariat is prepared for a total different set up in which the role of FAC is much stronger on monitoring financial procedures. In AADK the dialogue regarding improvement of financial procedures is conducted between the external audit and the Head of Finance. Furthermore external reviews are conducted periodically, thus pointing out eventual weaknesses. The is asked to approve the present TOR. The FAC chairperson will present a proposal on two FAC members from the council for the approval of the. Enclosure: Draft TOR for FAC in AADK TOR Finance and Audit Committees (AAI) - W Page 4 of 5 Last edit:

5 Annex 07 Information,, Strategic or Governance Manual Decision 17. Purpose of the agenda 18. Description of 19. Areas which need 20. Role of the The draft Governance Manual was forwarded to all board members for their comments on 18 th August to save time during the board meeting. There are only minor amendments to last year s version and they are all marked with yellow for easy reference and include the following: 1. The frame for the rules of procedures for the council meeting has been adjusted based on the adjustments made during the 2014 council meeting. 2. The responsibility in relation to financial monitoring (the role of the and the Secretary General) has been added. They were approved by the in August 2012, but have not been added to the Governance Manual. 3. The possibility to establish more Advisory Committees has been postponed until the has finalized the draft strategical position papers identified in the rolling political plan The paragraphs on the Council, the, the Parliamentary Audits and the Contact Group have been translated into English. members have been invited to forward their written comments to the draft Governance Manual to bjensen@ms.dk not later than Monday, 25th August and the Governance Manual will be considered approved by the, if there are no changes as regards to content. Enclosure: Governance Manual - W Page 5 of 5 Last edit: