Kids Under Cover Position Description

Transcription

1 Position: Department: Time Fraction: Reports To: Responsible for staff: Finance Manager Operations and Finance Part Time ( FTE) CEO Bookkeeper Level: SCHCADS Award 2010 Social and community services employee level 5 Position Tenure: Permanent Date of Review: March 2015 Role Summary The Finance Manager leads the financial strategy, ensuring the financial viability of Kids Under Cover. This also includes managing day to day financial transactions, preparation of month end reports, regulatory reporting, audit processes, year-end statutory accounts and financial reporting to Executive and the Board. Key stakeholders include KUC s Chief Executive Officer, Operations, Program, Marketing & Fundraising Department Managers, KUC Board members and Auditors. The Finance Manager is responsible for: Strategy development including the provision of business metrics and analysis to enable sound decision making to the Executive and Board Financial performance reporting month end, year end, annual and financial reports Budgeting and forecasting & working capital planning Financial process improvement Tax planning, strategy and compliance Professional relationships and Board communications Corporate governance Staff mentoring and development Overseeing the day to day financial activities including general ledger, accounts payable, accounts receivable and payroll Financial risk management including regulatory compliance, annual financial audit, cash management and banking relationships 1 of 8

2 Key Responsibility Areas (KRA) The Finance Manager works with a broad range of both internal and external stakeholders. The key responsibilities and duties of the role are: KRA Weighting Performance Metrics 1. Strategy Conduct financial analysis/reviews of strategic business initiatives to ensure adequate financial resourcing and consistency with business objectives. Establish good practice financial policies, procedures and systems that facilitate operational service delivery and ensure compliance with policies and procedures. Ensure capital management aligns with strategic business objectives. Provide business metrics and analysis to enable sound business decision making. Assess new income opportunities for financial fit and returns (cost benefit analysis). Develop and complete Return on Investment reviews 30% Financial resources meet service delivery requirements Cost benefit analysis Financial modelling ROI assessments Delivery of strategic plan Assessment of financial implications of other department strategies Relevant metrics 2. Financial Management Preparation of month end and year end reporting. Preparation of the Annual Financial Reports. Prepare financial reports, statistics, assessments, modelling and other information as required. Meeting internal (business areas, Executive Team and Board) reporting requirements. Develop and maintain effective systems for financial reporting, both internally and externally. Provide sound advice on the financial implications of management and administration decisions Manage and drive the organisations budgeting and forecasting processes. Develop and maintain effective mechanisms for the preparation of reliable financial forecasts, budgets and financial planning. ROI reports prior to the engagement of new projects 30% Timely and accurate reporting Financial tools for organisational use Optimal systems in place Audit quality Financial visibility and analysis Accurate, timely and efficient financial processing 2 of 8

3 Oversee the full cycle accounting including general ledger, payroll, treasury, and fixed assets register. Develop and implementing financial and administrative procedures such as: financial analysis, credit card usage, bookkeeping, insurance, budgeting and cost control, accounting functions and payroll. 3. Compliance and risk management Ensuring compliance with regulatory requirements and Board policies which pertain to finance and operational administration. Oversee cash management and investments in accordance with existing policies. Lead all areas of the annual external audit as well as internal compliance and financial control. Maintain accountability for banking matters including cash, working capital management, endowment investment and reporting activities and possibly Treasury related functions. 30% Financial management policies, processes and systems comply with all statutory and accounting standards requirements. Accurate and timely audit information provided as required. Minimise risk, loss and potential impact. Act as secretary of the Board s Audit & Risk Committee and Finance Committee 4. People Management Lead, motivate and develop staff of the department to ensure core skills and capabilities are maximised across the team Ensure that all staff have and understand their job descriptions and have affordable realistic development plans in place 10% Staff understanding of strategy and direction Staff performance Staff retention 3 of 8

4 Selection Criteria CPA / CA 5-6 years experience in similar role Demonstrated experience of people management Demonstrated experience presenting at an Executive level Demonstrated experience working with Auditors Demonstrated experience working with Risk Frameworks Skills & Knowledge Communicates with influence Communicate clearly, actively listen to others and respond with respect Relationship management Collaborates, cultivates and facilitates productive internal and external working relationships to influence outcomes for the benefit of KUC. Strategic Thinking Identifies relationships between issues quickly, synthesises complex information and discerns the key implications for the organisation in the context of organisational priorities Critical thinking Makes decisions and solves problems through research, reflection, analysis and rigorous evaluation Accountability Achieve results through efficient use of resources and a commitment to quality outcomes Plan and Prioritise Plan to achieve priority outcomes and respond flexibly to changing circumstances Leadership Ability to motivate a team and deliver results through leadership Evaluate and Improve Evaluates processes or programs to drive continuous improvement 4 of 8

5 Advanced Financial Management Understand and apply financial processes to achieve value for money and minimise financial risk Behavioural Competencies Work together Respect others Don t judge Be understanding Find a way Be positive Be ethical Lead by example Show dedication Advocate for the cause About Kids Under Cover Our Vision Where no young person in our community is homeless Our Mission Providing young people at risk of homelessness the foundations to strengthen their connection to family, community and education and make a lasting difference in their lives. Our Values Collaboration Positive partnerships support the quality, reach and impact of our work Empathy Foster the ability to understand and appreciate others' views Resilience Constantly adapt to change Integrity Maintain honesty, fairness and mutual respect Engagement Engage others to connect in our work 5 of 8

6 Capabilities Framework Defines our collective abilities, capacity and skill that Kids Under Cover needs to develop and maintain to deliver on our Vision and Mission. 1. Tenacity We direct our passion in a practical way for the benefit of at-risk young people and place their rights at the centre of everything we do. 2. Critical Thinking We challenge our decisions and solve problems through research, reflection, analysis and rigorous evaluation. 3. Partnering We are highly skilled at creating unity and building enduring partnerships. 4. Resilience We anticipate key events from emerging trends, constantly adapt to change, and rapidly bounce back from setbacks. 5. Outcome Focus We are proactive and accountable for achieving positive and sustainable impact. 6. Efficiencies We are resourceful and operate with effective and efficient systems by using our resources in the most straightforward and productive way. 7. Innovation We drive innovation and inspire people with our integrity, focus and Mission. 8. Knowledge Management We cultivate an environment of continuous improvement through capturing, developing, sharing, and effectively using knowledge. 9. Communication We are skilled at creating an engaged community who feel connected and understand what we do and stand for. 10. Diversification We reduce risk and maximise capability by ensuring diversity of people, income and thinking. Kids Under Cover is a not for profit organisation that works to prevent homelessness among young people by offering opportunities that bring positive change to their lives. Kids Under Cover takes a unique and innovative approach to youth homelessness. By building homes complementing with scholarships and mentors to homeless and at-risk young people, we are able to keep families together and keep young people engaged in education and with their community. 6 of 8

7 Kids Under Cover s approach is built on the belief that homelessness is the result of a cycle of events in a young person s life, such as the breakdown of family relationships, mental illness, domestic violence, overcrowding and drug and alcohol abuse, that leaves them isolated from mainstream society. By acting early to identify and address the issues that can lead to homelessness, we have found that we can mitigate the detrimental effect of the problem and offer the support required to bring positive change to the lives of young people. This approach reduces the cost to government and society that invariably results from entering the cycle of homelessness. Employees are passionate about making a difference to the lives of homeless and at-risk young people and are encouraged to contribute to the whole organisation - not just to their own roles. Other Relevant Information Kids Under Cover is a totally smoke free workplace The position is subject to the terms set out in the Kids Under Cover policies and procedures, and any future addition or variations to them. Kids Under Cover requires a satisfactory police check to be carried out and some positions may require a satisfactory Working With Children Check Kids Under Cover has a commitment to OH&S. Thus it is a condition of employment that staff comply with all health and safety related policy and procedures and take part in activities designed to improve the health and safety of the workplace. Staff are expected to take part in any training or courses relevant to their area of work as may be deemed appropriate. Some on-call and out of hours work may be required. Some attendance at other sites may be required. 7 of 8

8 Authorisation I have read, understood and accepted this position description as the basis of this role Employee Manager Kids Under Cover reserves the right to review and amend this document at its discretion. 8 of 8