Electronic Form W 2 and 1095 Online on BannerWeb Sign up now!

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1 Electronic Form W 2 and 1095 Online on BannerWeb Sign up now! Cochise College is required by the IRS to furnish all employees with a Form W 2 for each calendar year to be used in completing the employee s annual tax return. The Form W 2 details the employee s compensation and tax withholding amounts for the year. In the past, employees have received paper copies of their Form W 2 and/or Current Cochise College employees may choose to receive their W 2 and/or 1095 forms online through the BannerWeb system. Employees must provide their consent to receive all future W 2 and/or 1095 statements only in electronic format until consent is revoked. To receive your W 2 and/or 1095 electronically you must consent before Payroll processes the paper copies (typically in late January). Advantages of receiving Tax Forms electronically Your tax forms will be available sooner than a printed copy You can reprint a copy of your tax forms anytime during the year No possibility that a tax form might be lost, stolen, delayed or misplaced Multiple levels of security protect all information within the BannerWeb system Access can be obtained anytime via the internet anywhere in the world Additional Information If you do not choose to receive your tax form electronically, a paper copy will be mailed to your home address. Faculty and staff, please ensure the Human Resources Department has your up to date mailing address. Employees will always have access to the electronic copy of Form W 2 on BannerWeb even if you receive a paper copy at each calendar year end. This option is available for re prints of all years of employment. Employees may discontinue electronic receipt at any time by revoking their consent on BannerWeb or by calling the Payroll Office. The withdrawn consent does not apply to previously issued Form W 2 s and 1095 s.

2 How do I sign up? 1. Log in to BannerWeb via the Cochise Portal at 2. Choose the Employee option under Navigation>Resources 3. Click on Tax Forms

3 4. Click on Electronic Tax Forms Consent 5. The Electronic Regulatory Consent form will appear. Click on the My Choice box next to either W 2 or 1095 C or both to access these documents electronically. Click Submit.

4 6. The following message will appear at the top of the consent form. How do I revoke my consent? 1. Log into BannerWeb and access the Electronic Tax Forms Consent page as indicated in the How do I sign up section above 2. Simply uncheck the My Choice box and click Submit button 3. Or call the Payroll Office to revoke consent at or How do I access my tax form? 1. Log into BannerWeb, following steps 1 3 as indicated in the How do I sign up section above 2. Select the option for W 2 Year End Earnings Statement or 1095 C Year End Statement 3. The following page will appear. Select the Tax Year from the drop down menu. Click display

5 4. Your tax form will appear. To print, click Printable W 2 or Printable 1095 C What if I have trouble logging in to BannerWeb? Contact Information Technology Service User Support Services via the Cochise Portal at Once logged in, if you need assistance navigating BannerWeb, please contact the Payroll Office at or