ESMS SIMPLIFIED: PRACTICAL IMPLEMENTATION CHALLENGES

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1 ESMS SIMPLIFIED: PRACTICAL IMPLEMENTATION CHALLENGES Raymi Beltran, Senior Environmental Specialist Richard Caines, Principal Environmental Specialist

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10 Policies Mandatory ESMS Elements in PS 1 ESMS

11 Tell tale signs of shallow #1 The company has an EHS corporate policy statement that includes a commitment to continuous improvement and to comply with IFC Performance Standards. It has been signed by the CEO.

12 Tell tale signs of shallow #2 During the site inspection, safety signage was noted and employees had been issued with personal protective equipment, which was being correctly used.

13 Tell tale signs of shallow #3 The company conducts regular internal audits, with results maintained on a database accessible to all staff.

14 Case Study Extractive Project Category A project Significant environmental incident IFC learned of incident much after it occurred Incident affected environmental receptors and local communities

15 What did we Learn Need to identify early on whether senior management on the ground are truly committed on E&S; Good work by IFC done during appraisal but limited support during construction (supervision) due to contextual factors / Company did not apply what they wrote in the E&S documents Key to the failure on E&S was a failure in the implementation of the ESMS (great documents but stayed on the shelf); Poor quality of local E&S staff We should have pushed for more internal international expertise; Organization structure for E&S had the head of E&S reporting to the project construction / operations manager (who was not committed on E&S) / Needed to be at the same level and reporting to the CEO/COO; More focus (in the legal contract?) on the company s Management of Change (MoC) process to make sure any value engineering exercise carries out an adequate E&S assessment / changes in design to save costs were done in a silo with no thought / evaluation of the implications.

16 ESMS Development and Assessment Tools: An Overview As a condition of approval of the 2012 Sustainability Framework IFC Board of Directors directed IFC to: Produce guidance and implementation tools to aid IFC clients to build an ESMS defined in PS1 Make them available for clients and IFC (CRKI) use Test to ensure effectiveness (completed with clients in Latin America, Eastern Europe and Africa Where to find them? Type IFCESMS in your browser

17 Footer

18 ESMS Implementation Handbook Content: What is an ESMS, why beneficial, and the 9 ESMS elements required by Performance Standard 1. Addresses industry-specific environmental, OHS, labor, and community risks and impacts. ESMS Implementation Handbook - General being translated into 7 WBG languages (currently available in English, French and Spanish) General & Sector Specific: - General (E, F & S) - Construction - Animal Production - Crop Production - Food and Beverage - Textiles and Apparel - Health Care Facilities - Metal Product Manufacturing

19 ESMS Toolkit

20 ESMS Self Assessment and Improvement Guide Content: Evaluation tool to assess a company s ESMS maturity and parity with IFC PS 1 requirements. ESMS Elements rated on a scale of 0-5 Facilitates self and independent evaluations Incorporated wholesale into Excel to expedite usage and analysis Tips to develop an ESMS improvement plan Available in English, Spanish and French PDF and Excel

21 Example (from Organizational Capacity and Competency)

22 How Clients Can Use The Tools Understand the benefits of an ESMS ESMS HANDBOOK Learn the nine (9) elements of an ESMS Use tools to implement improvement plan ESMS TOOLKIT ESMS SELF- ASSESSMENT & IMPROVEMENT GUIDE Measure the maturity of your ESMS Prioritize elements and develop an ESMS improvement plan

23 Strategic Use of Tools Benchmarking ESMS Assessment: At appraisal and supervision ESMS Improvement Plan: integrated into ESAP MATURITY RATING 5 Mature system implemented internally and with key supply chain partners continual improvement embedded in operations 4 Systems well developed and implemented internally routine improvement projects 3 Systems approach adopted, but development and implementation is inconsistent improvement sporadic 2 Limited system development with sporadic implementation primarily reactive 1 Little systems awareness or repeatable processes 0 No systems awareness or repeatable processes

24 Taken from CoL participant input to IFC FAQs Appropriate ESMS for low risk projects (e.g. solar)? ESMS when your client is a contractor, not the project developer? ESMS requirements onto the EPC/main contractor? How to work on E&S risk in the absence of reliable E(S)IA?

25 Thank you!