POSITION DESCRIPTION

Transcription

1 State of Michigan Civil Service Commission Capitol Commons Center, P.O. Box Lansing, MI Position Code 1. SENDPDIRA90N POSITION DESCRIPTION This position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position. 2. Employee's Name (Last, First, M.I.) 8. Department/Agency MDHHS-DPT OF HUMAN SVC CNTL OF 3. Employee Identification Number 9. Bureau (Institution, Board, or Commission) Children's Services Agency 4. Civil Service Position Code Description 10. Division SENIOR DEPUTY DIRECTOR 5. Working Title (What the agency calls the position) 11. Section Director of Children's Services Agency 6. Name and Position Code Description of Direct Supervisor 12. Unit VACANT; SENIOR CHIEF DEPUTY DIRECTOR (CHIEF DEPUTY FOR OPPORTUNITY) 7. Name and Position Code Description of Second Level Supervisor 13. Work Location (City and Address)/Hours of Work GORDON, ROBERT; DIRECTOR 235 S. Grand Ave Lansing, MI / M-F General Summary of Function/Purpose of Position Position provides leadership as the Executive Director of the Children's Services Agency (CSA) setting the overall vision for Michigan s child welfare system. This position also provides operational and policy guidance to approximately 5,000 staff impacting youth and families across the state of Michigan. Position focuses on implementing strategies to improve child welfare practices and procedures which will positively impact child safety and strengthen families. Position provides executive guidance over all 83 counties and all private agency foster care providers and private agency residential (Child Caring Institutions) providers under contract with MDHHS, for all child welfare programs. This position also provides executive oversight to juvenile justice programming including the two MDHHS juvenile justice residential facilities (Bay Pines and Shawano), the Division of Child Welfare Licensing, the MiSACWIS project, the Division of Continuous Quality Improvement, the Office of the Family Advocate and the Children's Trust Fund. Across all program areas, this position oversees budget development, resource allocation, implementation of reform strategies as well as legislative and stakeholder engagement. Position is responsible for implementing effective employee engagement, development, retention and training programs/initiatives. This position is responsible for developing a highly skilled team and engaged workforce throughout the Children s Services Agency to ensure the successful execution of all federal mandates and the Implementation, Sustainability and Exit Plan (ISEP) that directs child welfare improvement and reform in Michigan.

2 15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty. List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent. Duty 1 General Summary: Percentage: 70 Executive Leadership Individual tasks related to the duty: Confer with legislators, governor s aides, and officials of federal, regional, state, and local agencies, professional organizations, citizens, and special interest groups on matters relating to the Administration s operation and policies. Represent MDHHS and the director of MDHHS with external agencies both public and private, on issues of importance to child welfare. Handle sensitive and difficult issues with other governmental units, court systems, county government, federal government and private sector organizations. Review state and federal legislative analyses and proposed legislation and determine or recommend the Department s position and course of action, interpret legislation for staff, other agencies, and the public. Assures conformity of agency and operating policies, rules, guidelines, and procedures with legislative mandates; this includes having direct communication and conveying the intentions of the Children s Services Agency, Administration for Children and Families (ACF) within the Department of Health and Human Services. Interpret information memorandum and policy directives from the ACF and consult with staff from the Federal Region V HHS office. Facilitate resolution of issues across departments of state government that involve child welfare programs, operations or priorities. Testify at Senate and House appropriations and workgroup committees. Participate in media interviews as spokesperson for Children s Services Agency. Present at state and national conferences and meetings with stakeholder groups and other government agencies. Actively participate in national organizations including the National Association of Public Child Welfare Agencies (NAPCWA), the Child Welfare League of America (CWLA) and the American Public Human Services Association (APHSA). Encourage the development of national partnerships and provide state representation on federal Child Welfare issues. Liaison with private providers and universities on child welfare issues. Meet with citizen groups, child advocacy organizations and other elated groups to develop on-going partnerships and opportunities for public input. Oversee MDHHS participation in and support of the Governor s Task Force on Children s Justice, Citizens Review Panels, the Michigan Committee on Juvenile Justice and Child Death Review advisory committees. Duty 2 General Summary: Percentage: 30 Program Operation Individual tasks related to the duty: Coordinate activities related to program and policy development and implementation Review and approve any program policy changes prior to review by the executive office. Oversee the administration of multiple funding streams including: FCANS, CAPTA, IV-B part II, IV-E, and Chaffee funds and County Child Care Funds.

3 Direct staff to resolve highly political and sensitive matters. Act as liaison to executive office, governing boards and commissions. Provide staff development. Oversee the implementation of the Children s Rights agreement (Implementation, Sustainability and Exit Plan) that directs child welfare improvement and reform in Michigan. 16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. Major policy and program decisions which impact the health and welfare of children who need assistance and/or protection. Any and all high-level decisions regarding the activities of the Children s Services Agency within MDHHS or activities outside the department. 17. Describe the types of decisions that require the supervisor's review. The most significant or controversial matters with major fiscal or political impact or consequences. 18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions. Normal office environment 19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a fulltime, on-going basis. NAME CLASS TITLE NAME CLASS TITLE STATE BUREAU 18 SENIOR EXECUTIVE ASST DPTY DIR 15 SOCIAL SERVICES DIVISION ADMIN 17 SENIOR EXEC MGT ASST-3 13 STATE ASSISTANT SENIOR MANAGEMENT EXECUTIVE 19 STATE ADMINISTRATIVE MANAGER-1 15 STATE DIVISION SENIOR EXECUTIVE ASST DPTY DIR 15 STATE ASSISTANT STATE DIVISION SENIOR MANAGEMENT EXECUTIVE Additional Subordinates 20. This position's responsibilities for the above-listed employees includes the following (check as many as apply): Y Complete and sign service ratings. Y Assign work. Y Provide formal written counseling. Y Approve work. Y Y Approve leave requests. Review work.

4 Y Approve time and attendance. Y Provide guidance on work methods. Y Orally reprimand. Y Train employees in the work. 22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why? Yes 23. What are the essential functions of this position? Position provides leadership as the Executive Director of the Children's Services Agency (CSA) setting the overall vision for Michigan s child welfare system. This position also provides operational and policy guidance to approximately 5,000 staff impacting youth and families across the state of Michigan. Position focuses on implementing strategies to improve child welfare practices and procedures which will positively impact child safety and strengthen families. Position provides executive guidance over all 83 counties and all private agency foster care providers and private agency residential (Child Caring Institutions) providers under contract with MDHHS, for all child welfare programs. This position also provides executive oversight to juvenile justice programming including the two MDHHS juvenile justice residential facilities (Bay Pines and Shawano), the Division of Child Welfare Licensing, the MiSACWIS project, the Division of Continuous Quality Improvement, the Office of the Family Advocate and the Children's Trust Fund. Across all program areas, this position oversees budget development, resource allocation, implementation of reform strategies as well as legislative and stakeholder engagement. Position is responsible for implementing effective employee engagement, development, retention and training programs/initiatives. This position is responsible for developing a highly skilled team and engaged workforce throughout the Children s Services Agency to ensure the successful execution of all federal mandates and the Implementation, Sustainability and Exit Plan (ISEP) that directs child welfare improvement and reform in Michigan. 24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed. 25. What is the function of the work area and how does this position fit into that function? The Children s Services Agency is responsible for the activities of major child welfare programs in the Department of Health and Human Services. This position provides the executive leadership functioning as the Director of Children s Services Agency (CSA) and provides overall operational and policy guidance for the CSA with and in consultation with the department director. 26. What are the minimum education and experience qualifications needed to perform the essential functions of this position. EDUCATION: Possession of a bachelor s degree in any major EXPERIENCE: Two years of experience as a director of a division KNOWLEDGE, SKILLS, AND ABILITIES: Per Civil Service Specifications CERTIFICATES, LICENSES, REGISTRATIONS: N/A NOTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Supervisor

5 TO BE FILLED OUT BY APPOINTING AUTHORITY Indicate any exceptions or additions to the statements of employee or supervisors. N/A I certify that the entries on these pages are accurate and complete. Appointing Authority I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Employee