3V57 INTERNSHIP (GST, BUS, OR MAJOR-SPECIFIC)

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1 3V57 Syllabus UD p. 1 3V57 INTERNSHIP (GST, BUS, OR MAJOR-SPECIFIC) REGISTRATION PROCESS 1. Complete required documentation with signatures: Initialed assignment pages p. 4-5 Registration Form p. 6 University of Dallas Internship Program Employer / Student Contract p. 7-8 Students interning abroad must complete: 2. Schedule and attend meeting with instructor (Gaby Martin) prior to registration deadline. Submit paperwork Confirm deadlines of assignments If you are earning credit other than GST or BUS, we will share the outcomes of this meeting and a copy of the completed registration paperwork with your Instructor of Record Spring 2019 Registration Deadline: Friday, February 1, 2019 INSTRUCTORS Gaby Martin, Office of Personal Career Development (OPCD), gmartin@udallas.edu, Other instructors vary by Academic Unit Contact Gaby Martin for questions Office hours and location: Augustine 132, M-F, 8:00am - 5:00pm (Appointments recommended) COURSE DESCRIPTION Internships will be completed to strengthen the student s individual experience and apply key classroom learning (direct and indirect knowledge and skills) in a real world occupational setting. The internship experience will elevate a simple work experience as the student reflects, looks for deeper meaning and strives to personally contribute. The student will earn credit based on the student s documentation of his/her internship experience, observations, and results informed by his/her employment experience. COURSE OBJECTIVES In pursuit of personal professional development, the student will apply his/her skills, abilities, interests and values through pre-professional experiences, such as part-time work, internships, or service. The student will present him/herself professionally in these pursuits. As the internship semester concludes, the student will be able to self-assess his/her professional behaviors, and accept a critique from his/her supervisor, who will also complete an assessment of the student s performance and behaviors. Student and supervisor appraisals in combination with performance in the coursework will serve to evaluate the performance of the student in the following objectives: 1. Technical skills (including, as applicable, writing, computer, presentation, analytic, project management) 2. Work habits (including punctuality and attendance, motivation to achieve, organization, time management, resiliency when met with challenges, attention to detail, speed for learning new tasks, completing work on time, conscientiousness, professionalism) 3. Interpersonal skills (oral communication, listening, acceptance of supervision, willingness to accept feedback, working collaboratively, poise, confidence, attitude, conflict management)

2 3V57 Syllabus UD p. 2 ELIGIBILITY FOR ACADEMIC CREDIT The student will secure an approved position, supervised by an administrative employee of the organization. With few exceptions, students are required to intern at an external (off-campus) organization to qualify to receive credit. Students are required to adhere to the start/end dates identified in the registration paperwork and should span the length of a standard semester (minimum of six weeks). Student must be of at least sophomore standing (earned at least 30 credit hours) and have a GPA of 2.5 or above. Credit hours will correspond to the number of hours worked: 1 credit: hours (over the course of a full semester) 2 credits: hours (over the course of a full semester) 3 credits: 150+ (over the course of a full semester) TEXTBOOK AND REQUIRED TECHNOLOGY There is no textbook for this course. Students are required to use the UD Brightspace System to enter assignments. Interns must successfully, autonomously navigate the system with little to no guidance to demonstrate necessary professionalism and preparedness to complete the internship course. Students should use PC/laptop to complete all assignments and are strongly advised to use a physical internet connection. POLICIES & PROCEDURES Attendance All coursework is completed in an online setting. Students are required to schedule and attend a meeting with the instructor prior to registration. Special Accommodations If you have a documented condition requiring Special Accommodations, you bear the responsibility to provide the instructor with the proper documentation. If you have any questions about this or believe this applies to you and still need to set up accommodations with UD, please contact Mr. Joshua Skinner by at jaskinner@udallas.edu or by phone at You can also access the accommodation form online: Late Work Late work is not accepted and will result in a grading penalty. GRADING CRITERIA Students will earn a grade of either Pass or No Pass in this course. The following grading scale will be used to determine your final grade for the class: PASS pts. NO PASS 0-69 Student performance in the 3V57 course will be assessed on several measures: 1. Weekly Journal*: 40% (40/100 points) The following chart provides a breakdown of the value of each journal entry based on credit hours earned in the course: Course Credits Number of Journal Value per Entry Entries points points points *Late journal entries are not accepted, and the student will be penalized the full amount for submissions after the 12:00 PM CST deadline. 2. Internship Final Report: 25% (25/100 points)

3 3. Professional Behaviors Self-Assessment: 10% (10/100 points) 4. Employer Submitted Evaluation: 15% (10/100 points) 5. Updated Resume: 10% (10/100 points) 3V57 Syllabus UD p. 3 Internship coursework corresponds with the demands of a real-world professional environment which requires interns to demonstrate attention to detail, critical thinking, and professionalism. Each assignment includes deadline and evaluation criteria. Interns should review course requirements and maintain a pace throughout the semester to meet all deadlines. Interns are expected to initiate communication with their instructor with questions, updates and schedule changes, technology concerns, or need for clarification. Interns should check their regularly for announcements, reminders, and updated grades.

4 3V57 Syllabus UD p. 4 ASSIGNMENTS AND EVALUATION All assignments are required to earn a grade of P (Pass) for BUS/GST 3V57. Specific academic units may require different assignments and assessments or adhere to the assignments below. Please review & initial each goal below to indicate understanding and agreement: The intern bears the responsibility to understand the assignments, usage of required technology, and to maintain a pace throughout the semester to meet all deadlines. Please review carefully: 1. Weekly Journals and Record of Hours Worked: 40% of Total Grade Deadline: Monday, 12:00pm CST Due dates determined during registration process (see below). OFFICE USE ONLY: To be completed by OPCD or INSTRUCTOR OF RECORD at registration meeting: Credit hours: Journal entries: Instructor and student will review calendar and determine final journal deadlines, taking into account weeks when intern will not be working or will not be submitting a journal entry. Unless an exception is required, journal entries will be divided evenly over the course of the semester. Journal Entry Deadlines (12:00 PM on the following dates): Meet deadlines. Late journal entries are not accepted. Upload a Word document through the Brightspace system (under Journal Entries module). Evaluation of entries will be based on these criteria: Number of hours worked for the prior week (not included in the 250-word minimum). College-level writing, free of grammatical and spelling errors, is required. Journal content must reflect critical thinking skills and personal observations, reflections, predictions, and insights. A list of tasks completed for the week will not be accepted. Instructor reserves right to penalize poorly written entries that lack substance or that are redundant. Minimum word count is 250 words/week NOT INCLUSIVE of heading (e.g., title, number of hours worked, etc.). Each journal entry must include 250 words of substantive content. 2. Final Report: 25% of Total Grade Deadline: Monday, May 6, :00 PM CST Upload Word document through Brightspace system (Final Report module). Title the document: LastName.FirstName.FinalReport. Files submitted via , fax, mail, or in-person will not be accepted. Late reports will result in a penalty of 50% for the assignment. Reports must be substantive to be considered complete for the purposes of passing the course. Minimum of 250 words per topic addressing each of the following: o Topic 1: Summarize your experience as an intern, identifying skills and interests that were strengthened from the experience. Provide an overview of the value of the internship in relation to your academic studies at the University of Dallas. o Topics 2, 3, and 4: Assess your progress in achieving the three learning outcomes you identified with your employer at the onset of the internship. Please write one composition per outcome. Consider some of the following questions in drafting your content: What obstacles did you overcome?

5 3V57 Syllabus UD p. 5 What did you uncover in your work relating to the learning outcome? How did your approach toward addressing achieving the outcome evolve? What prior beliefs or behaviors were either confirmed or challenged during your work toward achieving the outcome? 3. Updated Resume: 10% of Total Grade Deadline: Monday, May 6, :00 PM CST Upload a Word document through Brightspace system (Updated Resume module). Title the document: LastName.FirstName.Resume. Files submitted via , fax, mail, or in-person will not be accepted. Updated (to include current internship) properly formatted, and error-free. Resume should meet criteria for Acceptable (Excellent or Good) on the attached rubric (p. 8-9 of the syllabus). 4. Professional Behaviors Self-Assessment: 10% of Total Grade Deadline: Monday, May 6, :00 PM CST Complete the Professional Behaviors Self-Assessment (Qualtrics survey). Student will receive a link to an online survey from the instructor via (from Qualtrics at noreply@q server.com). The student may complete the survey at any time after receiving the link. The student bears the responsibility of providing an accurate address on his/her registration paperwork. The student must double-check his/her inbox and spam/trash folder for from noreply@q server.com. 5. Satisfactory Supervisor Evaluation of Performance : 15% of Total Grade Deadline: Monday, May 6, :00 PM CST Submit via online survey (Qualtrics survey) by the employer. The student s supervisor will receive an online Employer/Student Evaluation of Performance via (from Qualtrics at noreply@q server.com) and must complete and submit by deadline. The student bears the responsibility of verifying the accuracy of his/her supervisor s and phone number, and verifying employer s receipt of the survey (employer should double check inbox and spam/trash folder). Strict adherence to the deadline for submission of the Evaluation is required to earn a Passing grade. Students bear the responsibility of following up with their supervisors about the content and the submission status of the survey. In the unlikely event that an employer indicates that student is not employable due to on-the-job behavior, the student will be penalized 50% for this assignment.

6 3V57 Syllabus UD p. 6 University of Dallas Internship Registration Return completed, signed documents to the Office of Personal Career Development (Augustine 132 or scan/ to gmartin@udallas.edu). INTERN MUST RETAIN A COPY OF ALL REGISTRATION FORMS. Intern will reference forms during course. GST and BUS credit: Required completed sections: 1, 3, 4. Other (major-specific) credit: Required completed sections: 1-4. Submission deadline: Last day of add/drop period. Questions? Contact Gaby Martin gmartin@udallas.edu Phone: Office: Augustine 132 SECTION 1: Student Information (to be completed by student) Name: ID: GPA: Phone: Company/Organization: Title/Internship Description: ---- Office Use Only to be completed by OPCD Course Title: Credit Hours: Semester/Year: FA SP SU Year GST3V57 BUS3V57 Other: Start End Total Work Hours: Student has reviewed syllabus with instructor and understands course requirements & deadlines (check): SECTION 2: Major Specific Credit (to be completed by Departmental Chair or Proxy) ART3V57 BIO3V57 HUSC3V57 ECO3V57 JRN3V57 MCS3V57 ML 3V57 PSY3V57 THE3V57 Legal Studies Other: 3V57 (Academic Unit: ) Course Title: Designated Instructor (Print here, signature required at bottom of form): Department Chairperson Signature: SECTION 3: Internship Supervisor Approval (to be completed and signed by supervisor/employer) I agree to serve as intern supervisor for (name of student) Supervisor/Employer signature: for the dates listed below. Supervisor/Employer printed name: Title: Phone: Company/Institution: Address: City/State/Zip: Anticipated Intern Work Schedule: Start date: End date: Approximate hours/week: SECTION 4: Student and Instructor Signatures I, the student, understand the requirements of this course and understand that, in order to earn a grade of Pass I must meet the conditions of the academic course and those of my employer. This includes meeting all deadlines, delivering quality work, working for the required number of hours, and exhibiting professional behavior. Student Signature: Course Instructor (OPCD or Academic Dept.) Signature: *Note: When internship credit is pursued during special terms (outside regular semester), or if, during the regular semester, total semester credits, including internship, do not total between 12 and 18, a $ transcript and supervisory fee is charged for up to 3 hours of credit.

7 3V57 Syllabus UD p. 7 The University of Dallas Internship Program - Employer/Student Contract Return read the contract below and complete all sections. Intern or supervisor may return completed forms to the Office of Personal Career Development (Augustine 132 or scan/ to gmartin@udallas.edu). Submission deadline: Last day for add-drops. Questions? Contact Gaby Martin: gmartin@udallas.edu Phone: Office: Augustine 132 The University of Dallas Internship Program allows qualified students to participate in a work program with duties that directly relate to their field of study in order to be able to become a more valuable contributor in his/her chosen field more quickly. The student will enroll in the designated internship course and work with the employer for a predetermined minimum number of hours/week. A list of three measurable objectives will be jointly developed by the student and the employer/supervisor. This will provide relevant learning experience for the student and enable the intern to make a productive contribution to the employer. The employer/supervisor will evaluate the effectiveness of the intern and will complete a Professional Evaluation as an ONLINE SURVEY, followed up with a personal evaluation meeting with the student. The employer will receive an requesting the completed survey prior to the end-date of the student s contract or prior to the University of Dallas semester end (whichever comes first). Please note: The student cannot earn academic credit for his/her internship without this completed survey, and they may be penalized for submission of late surveys. We greatly appreciate your time and willingness to provide our students with valuable work experience and feedback prior to graduation. At any time during the internship, please bring to our attention any performance issues/concerns; we would in turn meet with the student and identify appropriate corrective action plans. The employer agrees to employ the student for the time period specified in section 1 below, under the same conditions and rules that govern other employees. The employer agrees to set (3) specific, measurable work objectives that will offer varied work experiences and training. The employer is not expected to continue the student s employment or give preferential treatment to the student intern. Section 1: Internship Details Intern Title / Description: Pay Rate: Start End Hours/Week: Supervisor name: Title: Phone: Company/Institution:

8 3V57 Syllabus UD p. 8 Section 2: Expected Activities / Job Responsibilities Please attach a job description or list the primary responsibilities below: Section 3: Measurable Objectives MANDATORY FOR COURSE REGISTRATION Objective (Goal/Activity) How measured or evaluated Section 4: Student and Supervisor Signatures I, the student, understand the internship for which I am registered is temporary with a set period of employment. I understand that while on this job, I will remain registered in 3V57 at the University of Dallas and am subject to all course requirements and policies associated with the university. Student Signature: I, the supervisor/employer, agree to provide on-site supervision and to complete a Performance Appraisal (online questionnaire) by the deadline provided to me by the University of Dallas internship coordinator (via ). I understand my responses may be shared with the intern, the instructor, and the intern s Career Advisor. Supervisor/Employer Signature:

9 3V57 Syllabus UD p. 9 Resume Critique Rubric Approved (Excellent) Approved (Good) Not Approved (Fair) Not Approved (Poor) Content A. Skillfully details relevant, specific experience, traits, skills, and interests to the goal (job). B. Demonstrates clear understanding of the goal through key words, ordering of content, and narrative. C. Includes 3+ examples of prior accomplishments from experience, including powerful action verbs. D. Showcases writer s strengths through headings that are relevant to goal. A. Details some related skills and experience pertaining to the goal. B. Seems to understand the qualifications required of the goal through use of key words. C. Includes 2 examples of prior accomplishments from experience, including powerful action verbs. D. Uses appropriate headings that demonstrate competent writing and relevance to opportunity. A. Provides content that does not clearly relate to a specific goal or relates to a goal other than the one sought. B. Includes some key words but extraneous information not relevant to goal. C. Lacking in relevant experience. D. Includes 1 specific accomplishment from experience. E. Uses headings that do not support the goal or demonstrate professional/skilled writing. A. Significantly lacks focus. No clear understanding of the goal. B. No specific accomplishments listed. C. Weak, non-descriptive language. D. Irrelevant experience and strengths. E. Headings that do not highlight strengths. Format Mechanics F. Organized and authoritative, listing information to convey understanding of goal. G. Important information listed at top of resume. H. Strong verbs lead each bullet. I. Uses correct verb tense based on employment dates. J. Key ideas highlighted through formatting (bold, bullets, etc.). K. Central skills are emphasized and appear 2-3 times through restatement. L. Additional detail provided for relevant activities. L. Length conforms to industry standard (of goal). M. Error-free. No unnecessary articles and pronouns. No use of I. N. Reverse chronological order. O. Fills page efficiently. P. Consistent punctuation and easy to read fonts. Q. File is titled with author s name and document name ( Name.Resume ). R. Includes clear and appropriate contact information. E. Conveys a sense of emphasis through placement on page. F. Uses formatting (bold, bullets) effectively overall. G. Uses correct verb tense. H. Highlights at least one central skill, restating with varied language at various points. I. Additional detail provided for relevant activities. J. Appropriate length. K. No more than one typographical error. L. Standard resume protocol, including avoidance of personal characteristics, articles, pronouns. M. Reverse chronological order. N. Fills pages efficiently. O. Fonts are easy to read. P. Punctuation is consistent with one or two exceptions. Q. Provides contact information. F. Inconsistent organization, strengths are not highlighted through placement. G. Formatting is generic and acceptable but is not used to draw the reader in to a specific goal or strength. H. Uses verb tenses that do not always match. I. Some obvious white space or is too long. J. Mostly follows standard resume protocol, including avoidance of personal characteristics, article and pronouns. K. Fonts are hard to read or fonts and graphics are distracting. L. Punctuation errors. M. Provides contact information. F. Disorganized in appearance and organization of content. G. Does not use bold or bullets effectively. H. Verb tenses are either not used or used incorrectly. I. Information not listed in order to impress. J. Repeats exact wording under more than one bullet. K. Formatting is distracting from content. L. Significant white space or is 2 or more pages in length. M. Several typos. N. Inconsistent punctuation. O. Does not follow standard resume protocol and references personal characteristics and pronouns. P. Busy, hard to read fonts and graphics. Q. Unclear acronyms and jargon. R. Contact information is incorrect, wastes space, or inappropriate.