REQUEST FOR EXPRESSIONS OF INTEREST FOR AN INDIVIDUAL JUNIOR CONSULTANT (2 positions)

Transcription

1 REQUEST FOR EXPRESSIONS OF INTEREST FOR AN INDIVIDUAL JUNIOR CONSULTANT (2 positions) AFRICAN DEVELOPMENT BANK Abidjan (Cote D Ivoire) 5 Avenue Joseph Anoma 01 B.P. 1387, Abidjan 01, Cote d Ivoire Organization and Methods (SNDI.1) SNVP and SMCC Secretariat Directorate (SNDI) f.avwontom@afdb.org; m.cobinah-ebrottie@afdb.org; An Expression of Interest is being requested for two junior consultants Title of the assignment: Temporary Support to the Organization and Methods Division Brief Description of the Assignment: Under the supervision of the Manager, the Junior Consultant will support the delivery of the Organization and Methods Division s work program. This includes providing administrative, logistical, research, writing, translation, documentary, archiving, information management, outreach and other assistance as necessary to deliver the work program of the Division. Department issuing the request: Senior Vice President and Senior Management Coordinating Committee Directorate (SNDI). Place of assignment: African Development Bank Headquarters, Abidjan, Cote d Ivoire Duration of the assignment: 6 months (with possibility of renewal) Tentative Date of commencement: 01 April 2019 Deadline for applications: 17:00, GMT, 14 March 2019 Applications to be submitted to: f.avwontom@afdb.org; m.cobinah-ebrottie@afdb.org; Any questions and requests for clarifications may be sent to f.avwontom@afdb.org, cc to m.cobinahebrottie@afdb.org i

2 TERMS OF REFERENCE FOR THE RECRUITMENT OF JUNIOR CONSULTANTS (2 positions) 1. Introduction The African Development Bank (AfDB) was established in 1964 with a mandate to promote economic growth and social progress across the continent. It comprises 80 member states, including 54 African countries (Regional Member Countries). The Bank s development agenda includes delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. To ensure greater developmental impact and accelerate delivery for Africa, the Bank is focusing on five major areas (High 5s) of its Ten Year Strategy ( ). These five areas are energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Senior Vice-President (SVP) supports the President in the day-to-day management of the Bank Group to achieve its strategic objectives. The SVP is also responsible for driving a performance culture that will align all processes and systems to deliver high impact results; ensuring the seamless coordination of the implementation and monitoring of key corporate decisions and the identification of institutional and managerial weaknesses and the proffering of necessary corrective measures and actions. The incumbent also oversees and ensures compliance of the Bank with the dictates of its policies and strategies, including fiduciary, environmental, and social safeguards, risk management functions, etc. The SNVP and SMCC Directorate (SNDI) coordinates and supports the SVP in the execution of responsibilities related to: (i) coordinating the implementation of Bank-wide activities; (ii) monitoring corporate performance and results; (iii) ensuring organizational/institutional effectiveness and efficiency; and (iv) overseeing organizational units reporting directly to the SVP. The SNDI Director also plays the role of secretary to the Senior Management Coordination Committee (SMCC) secretariat, and supports the SVP in Board and Board Committee meetings. The Organization and Methods Division supports the SVP in the execution of responsibilities related to: (i) coordinating the implementation of Bank-wide activities relating to business improvement and change management; ensuring organizational/institutional efficiency; driving a performance culture that will align all processes and systems to deliver high impact results; ensuring seamless coordination of the implementation and monitoring of key corporate decisions, identifying institutional and managerial weaknesses, and the necessary corrective measures and actions. 2. Objectives of the Assignment The Organization and Methods Division is seeking to recruit two Junior Consultants for a period of 6 months each to support the delivery of its work program. The Junior Consultants will provide administrative, research, analytical, writing, documentary, archiving, information management, outreach and other assistance as necessary to deliver the Division s work program. ii

3 3. Main Activities and Deliverables Junior Consultant 1: Under the supervision of the Manager, the Junior Consultant will be required to use his/her Business Analysis, Change Management, organizational development, or general management analysis skills to: Assist with the analysis and documentation of organization or business processes or systems Support the division s change management activities Provide logistical support and administrative and technical assistance in preparing and organizing Change management related events Document meetings to inform decisions and for record-keeping; Assist in the preparation of documentation, briefing notes, announcements, website content, events, and other materials as required related to the division s change management and related activities Support the preparation and dissemination of publications, handbooks, manuals and other institutional knowledge products produced by the Organization and Methods Division. Tasks include research, drafting texts, proofreading, correcting, and occasional translation. Perform other duties as assigned, consistent with the role and level. Junior Consultant 2: Under the supervision of the Manager, the Junior Consultant will draw on their strong skills in communications and marketing communications (advertising, branding, public relations, online skills), to: Support all communications efforts-- event communications, marketing, branding efforts, drawing on best practices in communications Support the design of promotional materials and promotion of the division s knowledge products and events Assist in the preparation and editing of briefing notes, announcements, website content, events, and other materials as required for the division s activities; Maintain the Division s websites and prepare related content Support the preparation and dissemination of publications, handbooks, manuals and other institutional knowledge products produced by the Organization and Methods Division. Tasks include research, drafting texts, proofreading, correcting, and occasional translation. Provide logistical support and administrative and technical assistance in preparing and organizing various knowledge sharing events; Assist with documentation of processes, standards, or guidelines as necessary; Develop online documentation, draft guides, manuals, brochures, factsheets etc. ; Document meetings to inform decisions and for record-keeping; Track implementation of the Division s communications and knowledge projects; Perform other duties as assigned, consistent with the role and level. Provide other assistance as necessary to deliver the work program of the Division iii

4 4. Administration/Reporting: The Junior Consultant will report to the Manager, Organization and Methods Division. He/She will submit a monthly report detailing the activities carried out and the status of each activity. 5. Duration and Location The assignment will be for a duration of twelve calendar months and will commence 01 April 2019 for a period of six months with possibility of renewal. The Consultant will be based in Abidjan, Cote d Ivoire and requires regular full-time presence in the Bank s offices. 6. Qualifications and Experience Required At least a Masters degree (or equivalent) in information management, communications, modern languages (French or English), library sciences, archiving, public relations, knowledge management, marketing or related fields Nationality of a Bank Member Country A minimum of 2 years working experience and maximum 4 years Must be less than 32 years at the start of the contract signature knowledge of development issues in Africa Fluency in English and French research, drafting and reporting skills, with strong attention to detail Strong Desktop publishing skills people skills Proficiency in Bank standard software applications: MS Word, Excel, PowerPoint, and web tools Flexibility, integrity, professionalism, respect for diversity and a strong team player 7. REMUNERATION The consultant will receive a monthly lump sum. No additional benefits or per diems will be paid. The consultant is responsible for his/her own health insurance and accommodation costs. The Bank will cover full costs of any required missions and provide per-diem in accordance with rules governing consultant mission travel. Please attach an updated Curriculum vitae on the basis of the template attached. iv

5 MODEL CURRICULUM VITAE (CV) Title of the Assignment: Department: Surname: Birth Date: Address: Telephone: First Name: Nationality: Country: Are any of your family members (spouse/partner, father/mother, Brother/sister, Yes No Son/daughter, etc. employed in the African Development Bank? If «Yes», the following data must be provided Name Relationship Organisation Unit Place of Assignment Language Level Read Written Spoken English French Other (specify) Key Qualifications: Please provide (i) a summary of your experience and training highlighting the most relevant for the proposed assignment, and (ii) the responsibilities which you exercised. Utilise one half-page maximum. Education (University Level and above only): Name of University - City - Country Period Diploma Obtained Main Topic / Major From To v

6 Professional Training: Name of Training Institution- City - Country Type of Training Period Certificates or Diploma Obtained From From Employment Record: Begin with your most recent employment. For each job since your Master Degree achievement, please indicate: - Name of the Employer - Type of Activity/Business of the Employer - Title / Function - Place of Employment - Brief Description (three lines maximum) of main accomplishments and responsibilities Reference: Please indicate the name and address of three persons with no family relationship with yourself, familiar with your character and titles. I hereby certify that the responses which I provided above are all, to the best of my knowledge, true, complete and accurate. I acknowledge that an inaccurate statement or essential omission in a personal declaration or another document required by the African Development Bank might result in the rejection of my application, termination of my Contract or any other administrative sanction by the Bank. The African Development Bank may verify any statements which I made in this application. Date: Signature: vi