POSITION DESCRIPTION

Transcription

1 State of Michigan Civil Service Commission Capitol Commons Center, P.O. Box Lansing, MI Position Code 1. ACCTTCHE POSITIO DESCRIPTIO This position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position. 2. Employee's ame (Last, First, M.I.) 8. Department/Agency MDHHS-DPT OF HUMA SVC CTL OF 3. Employee Identification umber 9. Bureau (Institution, Board, or Commission) Finance and Accounting 4. Civil Service Position Code Description 10. Division Accounting Technician-E Revenue and Federal Reporting 5. Working Title (What the agency calls the position) 11. Section Revenue 6. ame and Position Code Description of Direct Supervisor 12. Unit DAVIDSO, LISA M; DEPARTMETAL SUPERVISOR-2 Cashier 7. ame and Position Code Description of Second Level Supervisor 13. Work Location (City and Address)/Hours of Work MCGRATH, MARY; STATE ADMIISTRATIVE MAAGER-1 15 Lansing, MI / Monday-Friday, 8am to 5pm 14. General Summary of Function/Purpose of Position This position is responsible for the reconciliation, monitoring, analysis, and recording of many revenue sources for the Department of Health and Human Services (DHHS). It requires the understanding of several financial systems such as SIGMA, MiCARS, and Business Intelligence, as well as an aptitude for understanding of automated systems and spreadsheets.

2 15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty. List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent. Duty 1 General Summary: Percentage: 40 Maintains and reconciles all receipts received in the DHHS Cashiering Unit for three agencies: Cash Receipts Register to MiCARS Reconciliation MiCARS to SIGMA reconciliation. MiCARS processes deposits, correcting entries, and refunds. Cash Receipts Register reconciliation: Run Business Intelligence queries Total log sheets and log and organize in spreadsheet Identify and research discrepancies MiCARS to SIGMA reconciliation: Run Business Intelligence queries Run various MiCARS reconciliation reports From the many reports and data gathering places, compile data in spreadsheet sto identify any differences Prepare spreadsheets to identify differences Review differences and determine resolutions while considering generally accepted accounting practices. Duty 2 General Summary: Percentage: 25 MiCARS error corrections. Investigate and analyze erred documents in SIGMA Communicate with programs to determine correct information Change requirements within MiCARS if permanent errors are found. Duty 3 General Summary: Percentage: 25 Create and enter journal vouchers. Create journal voucher documents Obtain needed approval signatures Enter journal vouchers within the correct system. Duty 4 General Summary: Percentage: 10 Perform various miscellaneous duties and/or projects as assigned by supervisor. Assist with developing policies and procedures designed to improve controls and consistency. 16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. Deterines action needed to reconcile various data with other accounting sources. Development of worksheet/account analysis for monitoring and reconciling duties. Research action necessary to resolve unique accounting problems. 17. Describe the types of decisions that require the supervisor's review.

3 Issues that deviate from policies and procedures. Intrepretation of new laws or programs may require supervisor input. 18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions. ormal office environment. 19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a fulltime, on-going basis. Additional Subordinates 20. This position's responsibilities for the above-listed employees includes the following (check as many as apply): Complete and sign service ratings. Assign work. Provide formal written counseling. Approve leave requests. Approve work. Review work. Approve time and attendance. Provide guidance on work methods. Orally reprimand. Train employees in the work. 22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why? Yes 23. What are the essential functions of this position? This position is responsible for the reconciliation, monitoring, analysis, and recording of many revenue sources for the Department of Health and Human Services (DHHS). It requires the understanding of several financial systems such as SIGMA, MiCARS, and Business Itelligence, as well as an aptitude for understanding of automated systems and spreadsheets. 24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed. ew Position 25. What is the function of the work area and how does this position fit into that function? The Accounts Receivable and reconciliation work area is responsible for monitoring revenue general ledger account and reconciling various revenue sources department-wide. This position will be relied on to perform many reconciliations that ensure accuracy of the department revenues. 26. What are the minimum education and experience qualifications needed to perform the essential functions of this position. EDUCATIO: Education typically acquired through completion of high school. EXPERIECE:

4 Accounting Technician 7 One year of experience involving posting to ledger accounts, reconciling accounts, executing adjustments, and preparing financial statements equivalent to an Accounting Assistant E7. Accounting Technician 8 Two years of experience involving posting to ledger accounts, reconciling accounts, executing adjustments, and preparing financial statements, including one year equivalent to an Accounting Technician 7 or an Accounting Assistant 8. Accounting Technician E9 Three years of experience involving posting to ledger accounts, reconciling accounts, executing adjustments, and preparing financial statements, including one year equivalent to an Accounting Technician 8, two years equivalent to an Accounting Technician 7, or one year equivalent to an Office Supervisor with a subclass code of BKPS. Alternate Education and Experience Accounting Technician 7 Completion of two years of college (60 semester or 90 term credits) with at least 16 semester (24 term) credits in accounting courses may be substituted for the experience requirement. Accounting Technician 8 Possession of a Bachelor's degree with at least 16 semester (24 term) credits in accounting courses may be substituted for the experience requirement. Accounting Technician E9 Possession of a Bachelor's degree with at least 16 semester (24 term) credits in accounting courses and one year of job-related experience may be substituted for the experience requirement. KOWLEDGE, SKILLS, AD ABILITIES: See Job Specification CERTIFICATES, LICESES, REGISTRATIOS: one OTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Supervisor TO BE FILLED OUT BY APPOITIG AUTHORITY Indicate any exceptions or additions to the statements of employee or supervisors. /A I certify that the entries on these pages are accurate and complete. LIDA SOG Appointing Authority 3/20/2018 I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.

5 Employee