Employee Self-Service (ESS) User Guide Book

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Jordan Reginald Evans
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1 Employee Self-Service (ESS) User Guide Book Human Resources Office 1 October 2013

2 How to login? Link: Access at workplace or at home

3 1. Input Staff No (8-digit) 2. Password = Your HKID (for first time login) e.g. HKID = K123456(7) Password = K If forgot password, request password by clicking Request Password

4 1. Input Staff No (8-digit) 3. Click Submit 2. Input HKID No

5 1. Home Go to Home Page 2. Disclaimer 3. Guide Book Guide Book for ESS 4. Change Password Change your own password 5. Logout Logout ESS

6 How to access your personal information?

7 For Enquiry: select specific page(s) from Personal and Job Enquiry

8 Example: By clicking Personal Enquiry Education Qualification

9 How to check your medical claims records Medical claims record will update monthly

11 2. Click Submit to generate 1. Select Year

12 Staff Spouse Dependent Medical Claims Details Dependent

13 How to access your payslip? Payroll Payslip will be ready on the pay date

14 View Payslip: select Payslip from Payroll Enquiry

15 2. Click Submit to generate 1. Select Year and Month

16 Payment Details MPF Contribution Details Click print to print payslip

17 How to access your taxation Form (IR56B)? HRO send to inform availability

18 View IR56B Form: select Taxation (IR56B) from Payroll Enquiry

19 1. Select Fiscal Year 2. Click submit to generate Taxation Form IR56B

20 Will show the total amount of MPF contribution in the fiscal year Click print to print Taxation IR56B Form If you need official signature or company chop from HRO, please contact HRO

21 How to update your personal information?

22 Self Change: select specific page(s) for Self Change

23 Example: By clicking Self Change Address / Phone Change Residential Address Change Correspondence Address Change Home Phone No Change Mobile Phone No Click Submit to modify record will be sent to HRO for the change of information

24 How to view your Leave Balance and Leave Details?

25 Select 1. Reports - Leave Balance to view the annual leave balance 2. Reports Leave Application Check List to view the leave records by month Remarks: If you are the leave approver, you can also view your subordinate(s) leave records

26 Choose the period of leave record you want (Default period from 1 Sep to 31 Aug)

27 Leave Balance Reports Current Year Entitlement TWC: 1 Sep to 31 Aug Last Year Balance (Carry Forward) No. of Leave(s) Taken during the year Leave Balance for the year Leave taken details for the selected period

28 Leave Application Detail Reports Leave Taken details for the selected period month by month

29 How to apply leave?

30 Select Application Apply / Cancel Leave

31 Annual Leave entitlement is accrual till year end or end of contract, whichever is earlier. Sick Leave entitlement is accrual till the current month end 1. Select Date from the above calendar, Leave Type and Remarks if any 2 indicate to provide supporting documents (e.g. sick leave certificate) 3. Click Submit to submit leave application View Leave balance Please pass the original supporting document to HRO via HoD will be sent to staff and approver about the leave application

32 Remarks 1. Special Leave and No Pay Leave Submit Leave Application Form (paper) to President for special approval. 2. Manual Worker (e.g. OA, Driver) Staff can either submit Leave Application Form (paper) to direct supervisor or authorize direct supervisor to apply leave in ESS, please inform HRO for authorization setting.

33 How to cancel leave?

34 Select Application Apply / Cancel Leave

35 Click the leave cancel date