Job Description. Position: Location Pay Span or equivalent: Purpose of the Role/ Key Responsibilities

Transcription

1 Job Description Position: Location Pay Span or equivalent: 5a Finance Manager - Criminal Justice Group London 29,595 to 34,192 (with additional accountancy allowance of up to 5,000 based on level of qualification) + excellent benefits Purpose of the Role/ Key Responsibilities As a budget manager for a directorate within the Criminal Justice Group as part of the wider Finance Business Partnering Team working within Corporate Finance, this role has particular focus on the accounts of core MOJ directorates as well as offering support across other areas of the group as required. The post holder will need to align with the Corporate Finance Priorities of: Stewardship - Maintaining the financial integrity of the Department. Direction - Supporting the Department s strategic priorities, planning & decision making. Capability - Improving the department s financial management and commercial awareness Improving our Directorate - Inclusive, well lead, skilled and with manageable workloads Key Responsibilities: Develop relationships with the budget holders and their teams to understand their priorities and spending plans providing advice and guidance. Produce accurate, reliable Financial Management Packs offering analysis and interpretation of the financial position using the financial system and other management information available. Conduct a monthly review of expenditure and income against budget and profiles, performance against targets. Identify and explain variances, making recommendations on action. Review forecasts with business colleagues to feed into the monthly accounts accurately. Manage and monitor the staff tracker for the Directorate, providing headcount and other staff related data, reporting resource requirements and forecasting reliable staffing costs. Liaise with business areas to collate information and identify key financial risks, pressures and opportunities. Act as a key contact for the Secondee and Fast Stream staff recharges between HR and the business and work with Corporate Finance colleagues to ensure accurate and timely intercompany recharges and invoices as required. Complete other standard month end activities including but not limited to accrual and prepayments adjustments, cash forecasting and review of monthly transparency data. Work with the directorate, and others as required, to produce detailed budgets for the new financial year and in year budget versions in line with allocations and upload to the finance system as required. Provide a challenge function to the business in effectively managing their budget allocations and financial decisions. Contribute to the various wide ongoing financial planning exercises (annual budgets, Medium Term Financial Plans, In-Year monitoring, Month-end etc) in line with MOJ requirements.

2 Competencies Required: You will need to provide evidence that you have reached level 3 of the competency framework with particular emphasis being given to the following competencies: Seeing the big picture Be alert to emerging issues and trends that might impact or benefit own and team s work Seek to understand how the services, activities and strategies in the area work together to create value for the customer/ end user Changing and Improving Actively encourage ideas from a wide range of sources and stakeholders and use these to inform own thinking Be willing to meet the challenges of difficult or complex changes, encouraging and supporting others to do the same Prepare for and respond appropriately to the range of possible effects that change may have on own role/team Making Effective Decisions Identify a range of relevant and credible information sources and recognise the need to collect new data when necessary from internal and external sources Recognise patterns and trends in a wide range of evidence/data and draw key conclusions Collaborating and Partnering Establish relationships with a range of stakeholders to support delivery of business outcomes Actively seek input from a diverse range of people Encourage collaborative team working within own team and across the Department Delivering value for Money Recommend actions to achieve value for money and efficiency Cultivate and encourage an awareness of cost, using clear simple examples of benefits and how to measure outcomes Work confidently with performance management and financial data to prepare forecasts and manage and monitor budget against agreed plans Delivering at Pace Show a positive approach in keeping efforts focused on the goals that really matter Take responsibility for delivering expected outcomes on time and to standard Plan ahead but reassess workloads and priorities if situations change or people are facing conflicting demands

3 Essential Criteria Comfortable working with financial and qualitative data. Good drafting skills including the ability to present data/figures. Excellent oral communication and the ability to build and maintain working relationships with internal stakeholders. Excellent organisational skills, to ensure important deadlines are met when dealing with work on a number of fronts. Attention to detail to ensure reports are accurate. Minimum of basic MS Excel skills Desirable Criteria Part qualified - either a full member of the AAT (MAAT status) or working towards a CCAB accounting institute, CIMA or a recognised equivalent qualification, having passed the 1st stage of exams Experience of working with the Oracle system MS Excel Skills (Intermediate) Salary, Working Arrangements and Further Information [Amended with terms] London based Full time, flexible working arrangements available

4 Job Description Position: Location Pay Span or equivalent: 5b Finance Manager - Law and Access to Justice Group (2 vacancies) London 29,595 to 34,192 (with additional accountancy allowance of up to 5,000 based on level of qualification) + excellent benefits Purpose of the Role/ Key Responsibilities As a budget manager for the Law and Access to Justice Group, working within Corporate Finance, this role has particular focus on the accounts of the core areas of the Law and Access to Justice Group as well as offering support across other areas of the Group as required. The post holder will need to align with the Corporate Finance Priorities of: Stewardship - Maintaining the financial integrity of the Department. Direction - Supporting the Department s strategic priorities, planning & decision making. Capability - Improving the department s financial management and commercial awareness Improving our Directorate - Inclusive, well led, skilled and with manageable workloads Key Responsibilities: Develop relationships with the budget holders and their teams to understand their priorities and spending plans providing advice and guidance. Produce accurate, reliable Financial Management Packs offering analysis and interpretation of the financial position using the financial system and other management information available. Conduct a monthly review of expenditure and income against budget and profiles, performance against targets. Identify and explain variances, making recommendations on action. Review forecasts with business colleagues to feed into the monthly accounts accurately. Manage and monitor the staff tracker for the Directorate, providing headcount and other staff related data, reporting resource requirements and forecasting reliable staffing costs. Liaise with business areas to collate information and identify key financial risks, pressures and opportunities. Act as a key contact for the Secondee and Fast Stream staff recharges between HR and the business and work with Corporate Finance colleagues to ensure accurate and timely intercompany recharges and invoices as required. Complete other standard month end activities including but not limited to accrual and prepayments adjustments, cash forecasting and review of monthly transparency data. Work with colleagues in the business, and others as required, to produce detailed budgets for the new financial year and in year budget versions in line with allocations and upload to the finance system as required. Provide a challenge function to the business in effectively managing their budget allocations and financial decisions. Contribute to the various MoJ-wide ongoing financial planning exercises (annual budgets, Medium Term Financial Plans, In-Year monitoring, Month-end etc) in line with MOJ requirements.

5 Competencies Required: You will need to provide evidence that you have reached level 3 of the MoJ competency framework with particular emphasis being given to the following competencies: Seeing the big picture Be alert to emerging issues and trends that might impact or benefit own and team s work Seek to understand how the services, activities and strategies in the area work together to create value for the customer/ end user Changing and Improving Actively encourage ideas from a wide range of sources and stakeholders and use these to inform own thinking Be willing to meet the challenges of difficult or complex changes, encouraging and supporting others to do the same Prepare for and respond appropriately to the range of possible effects that change may have on own role/team Making Effective Decisions Identify a range of relevant and credible information sources and recognise the need to collect new data when necessary from internal and external sources Recognise patterns and trends in a wide range of evidence/data and draw key conclusions Collaborating and Partnering Establish relationships with a range of stakeholders to support delivery of business outcomes Actively seek input from a diverse range of people Encourage collaborative team working within own team and across the Department Delivering value for Money Recommend actions to achieve value for money and efficiency Cultivate and encourage an awareness of cost, using clear simple examples of benefits and how to measure outcomes Work confidently with performance management and financial data to prepare forecasts and manage and monitor budget against agreed plans Delivering at Pace Show a positive approach in keeping efforts focused on the goals that really matter Take responsibility for delivering expected outcomes on time and to standard Plan ahead but reassess workloads and priorities if situations change or people are facing conflicting demands

6 Essential Criteria Comfortable working with financial and qualitative data. Good drafting skills including the ability to present data/figures. Excellent oral communication and the ability to build and maintain working relationships with internal stakeholders. Excellent organisational skills, to ensure important deadlines are met when dealing with work on a number of fronts. Attention to detail to ensure reports are accurate. Minimum of basic MS Excel skills Desirable Criteria Part qualified - either a full member of the AAT (MAAT status) or working towards a CCAB accounting institute, CIMA or a recognised equivalent qualification, having passed the 1st stage of exams Experience of working with the Oracle system MS Excel Skills (Intermediate) Salary, Working Arrangements and Further Information DN: Need to refer to MoJ salary scales and pension benefits. Any other standard entries? London based Full time, flexible working arrangements available

7 Working Arrangements & Further Information Flexible working hours The Ministry of Justice offers a flexible working system in many offices. Benefits The MoJ offers a range of benefits: Annual Leave For staff new to civil service allowances for paid holiday start at 25 days per year, and rise as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege days. Leave for part-time and job share posts will be calculated on a pro-rata basis. Pension The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best. Training The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities. Support A range of Family Friendly policies such as opportunities to work reduced hours or job share. Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services. Paid paternity, adoption and maternity leave. Free annual sight tests for employees who use computer screens. Networks The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.