Position Description

Transcription

1 Position: Location: Purchasing & Inventory Coordinator Mokai Factory Date: October 2018 Position Description Position Information Job Purpose The Purchasing & Inventory Coordinator is responsible for supporting the General Manager Supply Chain in all duties as detailed below to ensure the smooth running of this department. Operating Budget: Nil Delegated Authorities: Opex: nil Capex: nil Total staff: Dimensions Organisational chart Your immediate manager: Positions reporting to the incumbent: Functional Relationships: General Manager Supply Chain Nil Internal: General Manager Operations, Port Store and Mokai Warehouse Team, Miraka Staff, Kaihautū (Maori cultural leader) External: Regulatory organisations, industry suppliers, business and local community. Miraka Pledge Miraka will be commercially successful, built on strong relationships with a focus on quality products and the nurturing of our people.

2 Miraka Values Kaitiakitanga Integrity Excellence Tikanga Innovation our actions will nurture our natural resources and people for a prosperous future. [outcome : sustainability]. we will take personal responsibility for our actions and will be open, honest and ethical in our behaviour. [outcome : trusted and respectful relationships]. our performance will be more than just enough. [outcome : exceeding expectations]. our behaviour is respectful of each other s cultural values. [outcome : Respect diversity]. our way will be creative in generating new solutions and opportunities. [outcome : a flexible, progressive business].

3 Key Result Area Duties and Responsibilities Expected Outcomes 1. Procurement and Inventory Generate materials requirement (ingredients and packaging) plans and procurement thereof based on milk supply, sales demand and production plans. Raise Purchase Orders for Raw Materials and maintain contact with supplier through to delivery Supplier liaison on price, delivery and quality Ensure accurate supplier details are maintained in the ERP system. Monitoring shipping times to ensure stock availability Co-ordination of imported goods documentation for 3rd party storage facilities. Management of incoming raw material documentation to include co-ordination with import agent regarding original bills of lading, customs clearance and delivery orders. Also ensuring zoosanitarys are lodged with MPI, FIC s are raised and the technical team have the relevant COA s for release of the raw material Contribute and support the budgeting process through ongoing procurement costs, inventory forecasts, production performance/capacity history and consumable requirements. Maintain inventory levels in accordance with company policy. Identify any anomalies in stock and rectify in liaison with Warehouse Supervisor and Supply Chain Manager Assist with full quarterly stocktake, research any discrepancies and report on outcome. Cyclical Inventory checks. Knowledge on AP ECert in case of absence of Supply Chain Administrator. Strong supplier relationships are developed and maintained. Inventory levels are controlled Procurement practices maintained in line with company policy and procedures. Accurate purchase order/supply and invoice traceability. Timely and accurate stock take process and required intervals

4 2. Environment Health, Safety & Risk Management and Compliance 3. Relationship Management 4. Company pledge and values Participate and support the health, safety and risk management plans to ensure OSH compliance and minimise the Company s exposure in all ways. Provides and maintains a healthy and safe work environment in the Plant. Participate and support initiatives in relation to effluent and air discharge reduction plans and manage consistent performance within the powder packing plant. Takes responsibility for developing effective working relationships and liaison with all site team members to ensure a highly motivated, supportive and nurturing culture is adopted. Participate and support in the development of a committed culture of success and nurturing the growth and development of its people and resources. Understand and act in accordance with the company pledge and values. OSH and environmental management plans are implemented and managed. Incident rates and LTI reduction plans are implemented and achieved. The Plant is a safe and healthy environment to work in through good housekeeping and timely identification and correction of all hygiene and safety issues and incidents. Effective working relationships exist with all site team members. The Miraka pledge and values are understood and the required outcomes are achieved 6. Other Carry out any other responsibilities as may be reasonably required and requested from time to time in the interests of the Company particularly in relation to the Greenfield s start-up environment. The Company s best interests are served at all times.

5 Person Specification Qualifications and Technical Skills Experience and knowledge required for effective performance in the position School certificate, 6 th Form certificate or equivalent. Advanced excel and Microsoft office essential Knowledge of Navision or equivalent ERP system preferred but not essential Clear and accurate communication Good time keeping and self-motivation. Maintaining strong relationships with staff. Participation and support in the adoption of strong OSH, manufacturing, quality control and cost control disciplines Participation in the implementation and review of processes and procedures to improve efficiencies and compliance. Fostering a culture that is consistent with the values of Miraka Experience working with Maori Trusts, Incorporations and organization s Demonstrated understanding of Maori protocols and values committee..