CONFLICTS OF INTEREST MANAGER SOLUTION OVERVIEW

Transcription

1 CONFLICTS OF INTEREST MANAGER SOLUTION OVERVIEW

2 Convercent is the conflict of interest (COI) management tool that drastically improves the way disclosures are made, managed and monitored. It s what your employees trust and use to disclose relationships and activities that may affect their ability to do their job. It s what your compliance, legal and HR teams use to understand those disclosures, determine whether a COI (or the perception of one) could exist and take action to curb the likelihood and impact of COIs on the organization. You use it to monitor and demonstrate that you re diffusing COIs before they escalate into issues, and anticipate how business changes may affect COIs. And auditors, monitors, senior leaders and regulators use it to verify your good faith effort to get out in front of risks early. We provide the industry s best user experience for everyone, whether they re making, managing or monitoring COI disclosures. And we ve built the most robust reporting and analytics engine to deliver insight into trends about COIs and their impact on your organization. All to drive alerts, activity and confidence from cubicle to boardroom. Here s how. COI MANAGER SOLUTION OVERVIEW 2

3 INTERFACE Make it easy and straightforward for employees to make disclosures. Guide employees through the entire process without making them feel like they did something wrong. Encourage employee completion and candor so you can better understand and address conflicts within your organization. COI MANAGER SOLUTION OVERVIEW 3

4 LINK TO POLICIES Prompt employees to make disclosures at the same time they attest to your COI policy or Code of Conduct, and drop them directly on to your disclosure form. Capture disclosures while employees have a clear understanding of COIs, drive completion rates and minimize compliance fatigue by reducing the disjoint between policy and disclosure campaign. COI MANAGER SOLUTION OVERVIEW 4

5 CUSTOMIZATION Customize the disclosure types and related questionnaires. Present and collect information specific to the types of conflicts most likely to impact your organization. COI MANAGER SOLUTION OVERVIEW 5

6 DECLINATIONS Keep track of when employees tell you they don t have conflicts to disclose. Easily distinguish between employees without conflicts and those who have yet to make their disclosures, and protect your organization if something goes wrong with easily accessible, auditable records of disclosure and declination history. COI MANAGER SOLUTION OVERVIEW 6

7 TARGETED DISCLOSURES Configure and collect different types of COIs for different employees so they choose from and disclose only the types of conflicts most relevant to their role. Reduce irrelevant disclosures and the unnecessary administrative burden they put on disclosure reviewers, while minimizing compliance fatigue for employees. COI MANAGER SOLUTION OVERVIEW 7

8 APPROVALS Require additional approval layers for specific types of COIs and provide reviewers with clearance templates to choose from. Increase the visibility and scrutiny of high-risk conflicts and ensure consistent responses with standardized templates. COI MANAGER SOLUTION OVERVIEW 8

9 CLEARANCE ATTESTATIONS Get employees to attest to the conditions under which you re clearing a disclosure. Protect your company by keeping auditable records that employees understand and acknowledge the clearance conditions for their COIs. COI MANAGER SOLUTION OVERVIEW 9

10 ONGOING UPDATES Specify how frequently employees need to check their disclosures for accuracy, while making it easy to review, update or archive disclosures at any time as things change or during annual disclosure drives. Employees can also save progress on disclosures they re not ready to submit. Encourage employees to revisit disclosures to ensure you have the most up-to-date information around the real and potential conflicts facing your organization. COI MANAGER SOLUTION OVERVIEW 10

11 DISCLOSURE DETAILS Single-page snapshot of all disclosure details where you can quickly get to the information you need, and see an audit trail of every interaction with a disclosure. No more toggling through screens, digging through s, searching through spreadsheets or sifting through file folders. Instant access to comprehensive, auditable disclosure builds confidence and goodwill from senior leaders, auditors and regulators. COI MANAGER SOLUTION OVERVIEW 11

12 COLLABORATION Add notes and attachments directly to disclosures. Set reminders, create alerts, assign tasks and use message boards to communicate about key action items related to COI disclosures. Improve compliance team awareness, collaboration and accountability around disclosures and issue clearances and conditions more quickly and consistently. Ensure clear communication and facilitate follow-up, oversight and operational changes. COI MANAGER SOLUTION OVERVIEW 12

13 IN-APP REPORTS Real-time dashboards can change with a single click to surface disclosures by location, department or type. Filter dynamic, turnkey reports by disclosure type and status within specific date ranges then drill down to specific details or export the results. Disclosures by Disclosure Type Select all issues with a status of Cleared, Cleared with Conditions with any of the following disclosure types: all from 1/1/2016 to 6/1/2016 Export s to CSV Run Report 8 Gov t Affiliations 7 Internal Relationships 15 IP 29 Outside Activities Monitor high-level metrics around disclosure volume, trends and anomalies. Quickly and easily find the information you need in just a few clicks. Disclosure List 11 Board Seats 9 Financial Interests 19 Vendor Relationship Board Membership 5/13/2016 7:41 AM Cleared + Outside Activity 5/22/2016 7:41 AM Cleared w/conditions + - COI MANAGER SOLUTION OVERVIEW 13

14 EMPLOYEE SCORECARDS Reference comprehensive employee records, complete with HR information, to see an individual s entire disclosure history and clearances, then drill into disclosure details as needed. Comprehensive employee information with historical results facilitates more informed compliance, HR and operational decisions. COI MANAGER SOLUTION OVERVIEW 14

15 DATA EXPORTS Create custom reports in Excel that can be instantly refreshed to show real-time results from Convercent, on any and every piece of data in the system. Spend your time analyzing and acting on the data instead of aggregating it. COI MANAGER SOLUTION OVERVIEW 15

16 INSIGHTS Interactive analytics provide rich visualizations and flexible segmentations of disclosure data. Spot trends, correlations and cause/ effect relationships so you can better anticipate and mitigate where COIs may present issues in the future. COI MANAGER SOLUTION OVERVIEW 16

17 When you give your employees an intuitive way to make and manage disclosures, more of both will get done in a more efficient and consistent way. Armed with more (and better) disclosure data, you can finally understand, address, anticipate and manage the conflicts that create risk and misconduct within your organization and make strategic business decisions with ease and confidence. Doing this all for the first time? We can help you get started. Need to overhaul years worth of systems, processes and data? We ll guide you through every step, from planning to migration, and from rollout to day-to-day troubleshooting. Let s get started. COI MANAGER SOLUTION OVERVIEW 17

18 Convercent s risk-based global compliance solution enables the design, implementation and measurement of an effective compliance program. Delivering an intuitive user experience with actionable executive reporting, Convercent integrates the management of corporate compliance risks, cases, disclosures, training and policies. With hundreds of customers in more than 130 countries including Philip Morris International, CH2M Hill and Under Armour Convercent s awardwinning GRC solution safeguards the financial and reputational health of your company. Backed by Azure Capital, Sapphire Ventures (formerly SAP Ventures), Mantucket Capital and Rho Capital Partners, and based in Denver, Colorado, Convercent will revolutionize your company s compliance program. Convercent All Rights Reserved.