POSITION DESCRIPTION

Transcription

1 POSITION DETAILS: POSITION DESCRIPTION TITLE: REPORTS TO: LOCATION: Health and Safety Manager Health and Safety, Risk and Compliance Manager Auckland District Health Board AUTHORISED BY: Director, Facilities & Development DATE: 5 JULY 2017 PRIMARY FUNCTION: The purpose of this role is to: Ensure that the safety management systems and practices are in place and remain effective in meeting legislative and regulatory requirements across Facilities &Development activities. Pro-actively support the development, implementation, management of health and safety strategies and systems that align to Auckland DHB policies and procedures. Continually improve and apply best practice in all key health and safety risks. Champion, promote and drive continual improvement in health and safety in order to create a culture where safety can thrive. To contribute to the Auckland DHB to achieve the organisational health and safety strategic direction and goals. Develop and drive the achievement of the Facilities & Development health and safety business plan and targets. Lead and/ or contribute to ensure that the required audit standards are met (internal and external) Manage the Facilities & Development Health and Safety Management Systems, procedures and tools KEY ACCOUNTABILITIES Key Result Area Leadership Provide health and safety leadership and support to the key stakeholders, team and workers across all Auckland DHB Facilities and Development activities, its external contractor base and stakeholders Ensure workers, managers and leaders are knowledgeable of their accountability and Expected Outcomes/Performance Indicators Actively contributes as a member of Facilities & Development Team. Promote a robust health and safety culture and raise awareness across all Facilities and Development staff and contractors.

2 responsibilities for health and safety, risk analysis and compliance in the workplace. Ensure project health and safety risk management systems are in place and actively managed. Provide advice on risk mitigation Undertaking projects as requested by the Facilities and Development Health & Safety, Risk and Compliance Manager Represent Facilities and Development as required at appropriate internal and external forums Sets a very high standard for safety practices across Facilities & Development staff and all contractors and consultants. Leads by example and acts as a role model across Auckland DHB Ensure that the day-to-day delivery of the programs and services are managed and monitored. Participates in the development and management of the Facilities and Development business plan. Provides input and support at Health & Safety meetings for significant or high risk construction & maintenance projects or areas where F&D have influence. Ensure all Health & Safety procedures are adhered to and appropriate documentation is available. Ensure all ACC requirements are met within Facilities & Development and the wider DHB organisation with respect to all construction, refurbishment, maintenance and operations work carried out by and on behalf Facilities & Development Ensures that the ACC Tertiary Status (or new scheme) is maintained with regard to the Health & safety performance of Facilities safety management systems and its contractors. Relationship Management & Communication Build & develop and maintain effective, collaborative relationships internally and externally. Establishes and maintains functional relationships with key stakeholders, including Infection Prevention Control, Occupational Health & Safety and clients. Engage and influence effectively across Facilities & Development projects, maintenance and operations. Provide leadership and direction specifically in forming strategies and implementing action plans to progress HSER Management. Is a member of and participates in all appropriate Facilities &Development team meetings. Is a member of and participates in organisation wide work-streams that are relevant to the Facilities & Development construction and maintenance works. Promotes a robust health and safety culture across all the Auckland DHB staff. Network and information share within Auckland DHB and other DHB s within NZ. Proactively promote and contribute to the relevant Auckland DHB Policy & Procedures

3 Incident Investigation and Improvement Manage and oversee the investigation process to ensure investigations are carried out for all near misses / incidents and accidents. Ensure corrective actions are recorded, instigated and managed to completion. Communicate shared learning s and develop effective ways of communication to help prevent recurrence. Notify all LTI s and Serious Harm injuries as per Auckland DHB policy. Assist with the management and interface with other investigating organisations and/or compliance authorities. Monitor and Report H&S Performance Assist with the monthly reporting requirements. Ensure the contractor on-line induction and Safety Management System is actively managed, follow up on any discrepancies identified. Maintain information systems and records that provide evidence so that we can meet compliance standards. Ensure project health and safety risk management systems are in place and actively managed. Assist and support facilities staff achieve their KPI s. Ensure that Notifiable Incidents are communicated to Facilities Director and Health & Safety Manager and any other relevant persons as soon as practical after the event. Monitor Notifiable Events and ensure they are completed to the appropriate standard. Ensure that Notifiable Events are communicated to Facilities Director and Occ Health & Safety Manager and any other relevant persons as soon as practical after the event. Overview and management investigations undertaken by Facilities & Development to ensure accurate recording of events and appropriate corrective actions as per Auckland DHB policy and procedures. Use the ADHB Safety Management System (Datix) to record incidents. Ensure all incidents are managed and recorded (usually within 24 hours of the event or when Facilities become aware of an issue). Monitor and report on findings and corrective actions from incidents. Report on initiatives and strategies to achieve the objectives of the Business Plan and targets that align to the Auckland DHB policies and procedures. Monitor and report on the performance of health and safety management systems and compliance requirements to ensure they are regularly reviewed and changes that may be required are implemented Ensure that practices, processes, reviews and strategies and are in place and remain effective in meeting legislative and regulatory requirements across Facilities & Development activities. Monitor Notifiable Events and ensure they are completed to the appropriate standard. Monthly Provide clear and concise monthly reports to assist with the F&D Board reports. Annual Ensure that the key requirements and targets set out in the Facilities & Development H&S Business Plan are being achieved or well implemented. Measure continuous improvement on inductions, KPI s, analysis and measured trends.

4 Oversee/ undertake and monitor the investigation of Notifiable Events and report to the appropriate standard. Manage the interface with other investigating organisations and/or compliance authorities. Training Ensure accurate training records are kept. Assist and provide subject matter content for new training and training revision and deliver training where appropriate. Provide advice on health and safety training requirements for all Facilities & Development staff. Provide regular training sessions for all Facilities & Development staff at professional development sessions or on an as required basis. Manage on-going application of H&S Policy and Procedures Ensure all relevant Laws and Regulations relating to EHS and Risk are reflected in all projects, maintenance and operations. Ensure that actions arising from Site Specific Safety Plans (SSSP) are being Managed. Identify, act on and flag any omissions or new situations that need to be captured. Develop strategies to ensure that Facilities & Development can continuously improve their health & safety performance Review all existing Facilities & Development Health & Safety policy and procedures and recommend updates as required. Review policy and procedures on an annual basis. Ensure opportunities to improve are developed into the overall health & safety planning and documentation. Organisational Follows established best practice Health and Safety and other policies and procedures to ensure the safety of oneself and others. Provides a high quality service, and contributes to quality improvement and risk minimisation activities. Complies with legislation and policies for risk management and legal compliance. Knows department emergency response plan, able to initiate an emergency response and participate in response as applicable to the role. Other Duties Required by the Manager to Meet the Overall Purpose of the Role: Acts as the Champion for Health & Safety Understand Auckland DHB risk framework and identifies risk and mitigation strategies Ensure tasks and operations are risk assessed and have control plans in place to mitigate and manage those identified; Assess risks in all designs of new sites, plants, vehicles, equipment and processes and include in process documentation; Understands and contributes to Facilities emergency response processes. Perform all requested tasks as agreed with the Health & Safety, Risk & Compliance Manager, that impact on the performance of this role.

5 To recognise Individual Responsibility for Workplace Health and Safety under the Health & Safety At Work Act 2015; Company health and safety policies are read and understood and relevant procedures applied to their own work activities Workplace hazards are identified and reported, including self-management of hazards where appropriate. Can identify health and safety representative for area MATTERS WHICH MUST BE REFERRED TO HEALTH & SAFETY, RISK AND COMPLIANCE MANAGER Notifiable Incidents Any emerging or newly identified risk to Auckland DHB Near miss incidents that may have led to a serious harm injury Repeated poor health and safety practice by staff and/or contractors Recommendations to changes to Facilities & Development policy, procedures or business plan Authorities: FTE Direct Reports NIL External Contractor Management of organisations engaged to undertake within this role. Budget Accountability (if applicable): Nil Relationships External Internal Committees/Groups WorkSafe New Facilities & Development F&D Team Health & Safety Zealand, Team Meetings ACC, All staff Construction site meetings Independent Health Contractors Health & Safety executive & Safety Consultants Infection Prevention Control meetings General public Security Services Patient / Visitors FF&E Coordinator Equipment Suppliers Department managers Other DHB s Traffic control Fire Service, Occupational Health & St Johns Ambulance Safety Service Person Specification Education Qualifications Essential Desired Professional Post Graduate Diploma in Health & Safety Construction/Project Management experience Member of NZ Institute of Safety Management Accredited Safety Auditor Site Safe Gold Card Supervisor or higher Demonstrated understanding of health and safety related legislation, and best practice. Experience/Knowledge Specific construction health and safety experience in the construction industry Minimum 5 years experience in Health & Safety as a co-ordinator or manager role in Previous experience with significant projects, team or groups. Certificate in Adult Teaching Specific construction health and safety experience in the health sector Experience in best practice health and safety management of demolition

6 construction industry Experience working with Health & Safety Management Systems and tools in complex organisations Able to demonstrate considerable knowledge and expertise in health and safety legislation and how it is implemented. Has experience implementing and embedding system or process change within an organisation. of buildings. Experience with control and management of Asbestos in buildings and construction sites. CRITICAL COMPETENCIES COMPETENCY Leadership DESCRIPTION Develops and communicates a vision for the future, inspiring commitment to the goals of the organisation/team. Operationalises the mission and facilitates change. Is able to manage diversity and draw together a range of perspectives. People Management Teamwork Leads the team, communicates expectations and agrees goals, provides on-going feedback and coaching and objectively evaluates performance. Actively recognises achievements of others. Collaborates with fellow team members and other work groups to achieve objectives for the good of the whole. Actively contributes to and accepts consensus decisions. Seeks out opportunities to support others in achieving goals. Recognises and respects individual differences. Communication/Interpersonal Skills Organisational Awareness/Influencing Judgement/Decisiveness Actively listens, drawing out information and checking understanding. Expresses information effectively, both orally and in writing, adjusts language and style to the recipients and considers their frame of reference. Empathises with others and considers their needs and feelings. Understands the key decision making processes within the organisation, lobbies to advance goals for the good of the organisation and seeks to influence outcomes. Considers options, develops options, identifies the pros and cons and makes effective decisions within appropriate timeframes and levels of responsibility. Recognises critical factors and weighs up risks appropriately. Knows when to ask for help. WORKING FOR ADHB EXPECTATIONS OF EMPLOYEES CITIZENSHIP All employees are expected to contribute to the innovation and improvement of Auckland District Health Board as an organisation. This means: Using resources responsibly Models ADHB values in all interactions Maintaining standards of ethical behaviour and practice Meeting ADHB s performance standards

7 Participating in organisation development and performance improvement initiatives Helping to develop and maintain Maori capability in ADHB, including developing our understanding of the Treaty of Waitangi and ways in which it applies in our work Raising and addressing issues of concern promptly THE EMPLOYER AND EMPLOYEE RELATIONSHIP We have a shared responsibility for maintaining good employer/employee relationships. This means: Acting to ensure a safe and healthy working environment at all times Focusing our best efforts on achieving ADHB s objectives A performance agreement will be reached between the employee and their direct manager and/or professional leader containing specific expectations. CONSUMER/CUSTOMER/STAKEHOLDER COMMITMENT All employees are responsible for striving to continuously improve service quality and performance. This means: Taking the initiative to meet the needs of the consumer/customer/stakeholder Addressing our obligations under the Treaty of Waitangi Involving the consumer/customer/stakeholder in defining expectations around the nature of the services to be delivered and the timeframe Keeping the consumer/stakeholder informed of progress Following through on actions and queries Following up with the consumer/customer/stakeholder on their satisfaction with the services PROFESSIONAL DEVELOPMENT As the business of ADHB develops, the responsibilities and functions of positions may change. All staff are expected to contribute and adapt to change by: Undertaking professional development Applying skills to a number of long and short term projects across different parts of the organisation Undertaking such development opportunities as ADHB may reasonably require