Northern Ireland Fire & Rescue Service Job description

Transcription

1 Northern Ireland Fire & Rescue Service Job description Ref No: N078/10/2015 Date: 28 September 2015 Dept: Section: Job Title: Grade: Reports to: Finance Finance Financial Controller PO10 Director of Finance Main Purpose To be the senior operational lead responsible for the effective and efficient delivery of the services within the Finance Directorate. The post holder will assist in developing the Financial Strategy for NIFRS; lead a team of professional staff who oversee the planning and delivery of services within the Finance Directorate. To contribute as an integral member of the Finance team to the provision of a modern professional and responsive Finance service to underpin the vision and mission of NIFRS as outlined below: Vision Protecting Our Community Mission To deliver a fire and rescue service and work in partnership with others to ensure the safety and well-being of our community Page 1 of 8

2 Summary of responsibilities and personal duties: Strategic Financial Planning 1. To support the Director of Finance in ensuring that the strategic direction of the Finance Department enables and supports NIFRS service delivery model. 2. To ensure financial strategies, policies and procedures are aligned to the legislative context, Financial Regulations and best practice. 3. To work with the Director of Finance in formulating financial forecasts and plans to enable service delivery. 4. To work in conjunction with key internal and external stakeholders to ensure the effective and efficient delivery of financial support services. 5. To provide expert advice and guidance to senior management throughout NIFRS. Financial Management 6. To be the senior operational lead for financial, management and capital accounting. 7. To be responsible for the development of the annual revenue and capital budgets and subsequent production of budgetary and outturn forecasts and issue of periodic reports, including monthly management accounts and monitoring returns for to the Board, Corporate Management Team and the Sponsoring Government Department. 8. To be responsible for maintaining adequate financial controls and procedures and other arrangements to ensure value for money, priority and regularity. 9. To manage and co-ordinate the preparation of internal and external Business Cases and Economic Appraisals used to support expenditure. 10. To assist in the preparation of such financial information, briefing material, and reports as required by the Director of Finance. Page 2 of 8

3 11. To manage and co-ordinate with the Financial Accountant, the preparation of the Statutory Financial Statements in accordance with Departmental and Public Sector Directives, Financial Reporting requirements and other relevant guidance. 12. To take lead responsibility for the day-to-day management of all of the Finance Directorate internal/external audit assignments and to co-ordinate timely implementation of audit recommendations, and reviewing and redesigning processes where necessary. 13. To be responsible for formulating and overseeing the implementation of efficiency and cash releasing strategies for NIFRS and ensure that workable plans and targets are set and delivered on a timely basis. 14. To maintain an expert knowledge and up-to-date documentation on the Departmental directives, policy and legislative requirements insofar as they are relevant to NIFRS, and develop and maintain all relevant policies, procedures and practices. 15. To be responsible for assisting in developing Standing Financial Instructions and procedure manuals to ensure probity and regularity over public expenditure. 16. To be responsible for maintaining and enhancing Corporate Governance to ensure high standards of financial administration, probity and control. 17. To undertake any Whistleblowing / Fraud investigations, as required. 18. To be responsible for developing and managing Corporate Banking arrangements and take lead responsibility for developing banking policies, procedures, controls and reconciliations. 19. To ensure the management and development of the Directorate Risk Register so as to ensure that NIFRS complies with relevant statutory Page 3 of 8

4 guidance and to provide the Board with appropriate reports and recommendations in order to minimise and manage risk. Payroll and Pensions 20. To be responsible for overseeing the management of the NIFRS Payroll. 21. To act on the Pensions Board and oversee the management of the Pensions Services Contract. 22. To maintain an expert knowledge and up-to-date documentation in respect of Firefighters and NILGOSC pensions legislation, policies and procedures. Performance Management and Governance 23. To be responsible for Benchmarking activities with both internal and external stakeholders to ensure value for money and the efficient allocation of finite resources. 24. To be responsible for developing and maintaining key performance indicators and monitoring/reporting performance against the indicators. 25. To ensure that expenditure is incurred and accounted for in accordance with NIFRS, Departmental and other relevant standards. 26. To take the lead in or contribute to procurement processes as required. Records Management 27. To be responsible for financial records held, created or used as part of their business including corporate and administrative records whether paperbased or electronic and also including s. 28. To maintain and develop the NIFRS Finance Asset Register. Page 4 of 8

5 People Management 29. To manage and co-ordinate the work of other staff and take into account complex interdepartmental issues when developing work programmes and prioritise work, to ensure that high quality and consistent accounting information is produced on a timely basis. 30. To participate in the NIFRS Performance Review Scheme and review individually on a regular basis the performance of any direct reports and develop individual development plans as required. 31. To maintain good relationships and morale amongst the Finance Directorate. Performance and General Management 32. To represent the Director of Finance, as required. 33. To participate as required in the NIFRS recruitment and selection procedures, chairing panels as required. 34. To keep abreast of professional development issues and take responsibility for personal learning and development to ensure an effective personal contribution to the service. 35. To undertake the duties in such a way as to enhance and protect the reputation and public profile of the NIFRS. 36. To be responsible for promoting, upholding and implementing all NIFRS policies, plans and procedures and those relating to legal requirements such as equality, health and safety, data protection and freedom of information, etc. 37. To undertake any other duties which may be assigned to meet organisational need and the change agenda and which are reasonably regarded as within the nature of the duties, responsibilities and grade of the post as defined. Page 5 of 8

6 Key Organisational Relationships Internal External Director of Finance Members of the Corporate Management Team (CMT) Members of the Senior Management Team (SMT) Members of the Operational Management Team (OMT) Other Directorates Contractors / Suppliers Internal and External Audit Sponsoring Government Department Applicants Should Note: This job description is subject to review in light of ongoing change within NIFRS and it is therefore not intended to be an exhaustive description of the duties of the post. Other duties appropriate to the grade may be assigned to the post holder to meet organisational need and the change agenda. Page 6 of 8

7 Employee specification Ref No: N078/10/2015 Date: 28 September 2015 Department: Section: Job Title: Grade: Reports to: Finance Finance Financial Controller PO10 Director of Finance Experience and Qualifications Essential Applicants must provide evidence by the closing date of application that they meet the following essential criteria: 1. Be a CCAB Qualified Accountant, having successfully completed the professional examinations and been accepted as a Member of one of the following or equivalent: Institute of Chartered Accountants (ICAEW, ICAI, ICAS) Chartered Institute of Management Accountants Chartered Association of Certified Accountants Chartered Institute of Public Finance & Accountancy Institute of Cost & Management Accountants 2. Have at least five years relevant post qualification experience at senior management level* in at least two of the following areas: Financial Accounting/Financial Governance Management Accounting and Budgetary Control Capital Accounting/Investment Appraisals Accounting Systems Development *Senior management experience is defined as responsibility for managing a service/business unit, as a Head of Function and normally reporting directly to at least a Director within the organisation. Applicants must provide information on the organisation structure to illustrate this status. Page 7 of 8

8 3. At least two years recent** experience in the preparation of Statutory Annual Accounts. **recent will normally mean within the last 5 years 4. Demonstrate successful delivery of change and improvement in the context of challenging financial objectives. 5. Demonstrate experience of: (a) Developing financial solutions for customers and allocating resources to strategic organisational priorities to ensure effective service delivery; (b) Using financial information to make a significant impact on corporate strategic decision making. 6. Can demonstrate: (a) Excellent interpersonal and influencing skills with a successful track record in developing and maintaining productive working relationships; (b) Excellent planning and organisational skills and the ability to work under the pressure of multiple deadlines. 7. Possess a full, current UK driving licence or have access to a form of transport which enables them to fulfil the full requirements of the job. Desirable 1. Have previous experience of working within the public sector. 2. A proven track record of working in a large, multi-site organisation comparable to NIFRS.*** ***NIFRS employs circa 2,200 staff, has 75 sites (including 68 stations) and a revenue budget of circa 70m. 3. Have previous experience of working with and providing information to Board Committees. Page 8 of 8