PROGRAMME MANAGER GENDER TRANSFORMATIVE AND RESPONSIBLE AGRIBUSINESS IN SOUTH EAST ASIA (GRAISEA)

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1 AT OXFAM, WE WON T LIVE WITH POVERTY. Together we can end extreme poverty for good. Will you join us? PROGRAMME MANAGER GENDER TRANSFORMATIVE AND RESPONSIBLE AGRIBUSINESS IN SOUTH EAST ASIA (GRAISEA) Closing date 22nd March 2017 Interview date week of 27 March 2017

2 ABOUT OXFAM Oxfam is a global movement of people who won t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won t stop until every person on the planet can live without poverty. OUR VALUES All our work is led by three core values: Empowerment. Everyone, from our staff and supporters to people living in poverty, should feel they can make change happen. Accountability. We take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions. Inclusiveness. We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences. BACKGROUND Oxfam has embarked on a change process that will deliver One Oxfam in Countries and Regions across all affiliates by 2020 to create a stronger Oxfam that is globally coordinated and relevant in every country in which we work. While in transition towards full affiliation, countries will move to a One Oxfam strategy, One Oxfam team, and a One Oxfam budget. The different Oxfam affiliates who will engage with country teams and their partners by providing funding (restricted and unrestricted), programme support, specialist and/or thematic expertise and influencing capacity will be called Partner Affiliates (PA) and will form part of the Country Governance Groups (CGG). As a Partner Affiliate, Oxfam GB (OGB) is committed to making a strong contribution to the quality of Oxfam s programme work and that of our partners, with a responsibility to help enable programme quality in those countries where OGB is a PA, assure programme quality where we are an EA, and promote the OI management line s ability to manage programme quality. In order to meet this commitment, OGB will retain its programme strategy and impact team to support programme staff, partners and other stakeholders to design, implement and evaluate programmes that aim to make the greatest possible contribution to transformative change in women and men s lives. To facilitate OGB s PA offer, OGB s programme strategy and impact capacity is shifting from country, region and Oxford based teams to a globally networked function, a key part of OGB s above-country programme support capacity. This role will be part of this global network.

3 OUR TEAM This role will work alongside Oxfam s Programme Strategy and Impact Team (PSIT) the vision for which is to drive higher quality programming and learning within Oxfam, develop more integrated approaches to programming by networking across teams and offices and increase the influence of Oxfam s leadership on policy and practice internally and externally so as to increase Oxfam s impact on poverty alleviation. The post will also work in close collaboration with the OI platform in Asia and will eventually be line managed by the OI platform in Asia. THE PROGRAMME GRAISEA is a flagship programme that intends to achieve improved livelihoods for women and men who are small-scale producers in the Asia region, through more responsible and inclusive value chains and private sector investments and where women demonstrate economic leadership. It is funded by the Swedish International Development Agency and jointly implemented with Oxfam Novib and Oxfam America. This regional, programme works primarily in ASEAN countries: specifically, Thailand, Philippines, Indonesia, Cambodia, Vietnam and Myanmar and also in Pakistan. It works at three levels: 1. It brings together different stakeholders involved in commodity value chains to support female farmers, and influence regional/national policy and practices. 2. It promotes small-scale producers within commercial agriculture to ensure women are recognised as central economic actors. 3. It helps financial institutions and agricultural investors mitigate the risks of investing in smallholders. JOB PURPOSE The purpose of the role is to manage the programme so it delivers its objectives, meets donor requirements, and ensures programme learning is effective. The post holder will engage with external institutions for learning and influence, and provide appropriate management advice to programme staff based on an understanding of agreed management strategies. As a member of the Asia Leadership Team, the post holder will also contribute to Oxfam s work beyond the management of GRAISEA itself. CORE DETAILS Location Our package Grade: Relevant country for the South-East Asia region (preferably Bangkok), dependent on the right to work in the location and where the post holder can be contracted. Competitive salary package C1

4 Contract Type Fixed term, 2 years, pending funding for the second year Hours of work This is a full-time role, however Oxfam offers various flexible arrangements which candidates can discuss by contacting the Recruiting Manager directly, as they have indicated that they would consider flexible options. This role reports to: Senior Programme Manager - International Programmes Team OGB with matrix management into the OI platform in Asia. Eventually the role will report into the OI platform in Asia, GRAISEA Programme Steering Committee (PSC). This committee provides governance oversight. Staff reporting to this post: One Regional Programme Finance Officer and one Donor Contract Management Officer, one Monitoring, Evaluation and Learning Specialist (matrix management of a MEL team staff), one Communications and Learning Officer, one Administrative Assistant, and one Regional Programme Coordinator Rice value chain. Matrix management of advisory staff of OGB, Oxfam Novib and Oxfam USA contributing to the programme. Annual budget for the post: Direct budget management of 1.7million USD, with oversight management of 7.98 million USD of programme funds (as at February 2017). It is foreseen that an additional project (Fair Finance Asia) under the lead of Oxfam Novib will be administered by the same Program Management Unit. The funding proposal foresees in additional human resources to further enlarge the team capacity. This program is pending approval by the Swedish Embassy in Bangkok by mid KEY RESPONSIBILITES Management and Accountability: Ensure the effective management and implementation of a large, complex and multistakeholder regional programme; this includes responsibility for strong contract management, effective cross-programme communication, strong oversight of programme accountability and delivery of key outputs. Support programme governance ensuring PSC and Oxfam International are appropriately informed and able to exercise their responsibility for accountability and oversight.

5 Oversee operational management of the seven country projects that form part of the GRAISEA programme and six regional partner projects, along with Oxfam s direct delivery of regional projects in line with agreed roles of key actors and overall management strategy. Build and manage relationships with strategic partners. Support country and partner programme co-ordinators and their teams to ensure effective and efficient delivery of the projects deliverables with timely reporting. Work to ensure common annual work and budget planning and review processes with countries and partners in work relating to the programme. Work closely with the OGB SIDA donor lead and Programme Finance Manager to produce periodic reports to SIDA incorporating financial and narrative information. In co-ordination with the finance officer and MEL officer, ensure that MEL and audit arrangements meet donor requirements and programme learning objectives. Identify, track, measure and mitigate for programme risks appropriately. Linking and Learning Enable linking, learning and deepening the programme strategy, with cross country, regional, partner and global links. This includes overseeing the proper functioning of the working groups as platforms for learning, capacity-building and advising on: corporate social responsibility, advocacy towards governments, ASEAN and companies; Value chains and sustainability and inclusiveness; and Enterprise development and innovative financing. Linking and learning on women economic empowerment will be cross-cutting and in a non-negotiable overview function. In co-ordination with the MEL officer, support and communicate evidence-based learning, especially from the annual reporting processes, both within and outside of Oxfam; Ensure that evidence of impact and stories of transformational change are well documented using innovative technologies and methodologies to ensure they reach a wide-ranging audience. Representation, Advocacy & Communication Improve the quality of Oxfam s impact and work on women economic empowerment and responsible agribusiness investments through supporting and communicating evidence-based learning within and outside Oxfam. Communicate the regional programme widely within the consortium and externally, this will include developing communication products, as appropriate. Work with the communications officer to publicise GRAISEA work, and contribute to and link with knowledge management platforms. Represent Oxfam and the work of the GRAISEA programme in national, regional and global meetings of relevance for the exchange of good practice and fundraising efforts. Represent Oxfam in SIDA meetings as appropriate. Programme Development Design and lead the development of the second phase proposal ensuring learning from the first phase is appropriately reflected. Support fundraising efforts for programme co-funding with other donors, as appropriate and contribute to tendering processes and tender negotiations as required. Provide relevant and strategic inputs into proposal development processes that are related to GRAISEA.

6 Work closely with other Oxfam affiliates in connecting and consolidating learning around women economic empowerment and responsible agribusiness investments to inform future programme development. Support flagship initiatives e.g. programme management design processes and training programmes as required. Financial management Manage co-financing arrangements (Rockefeller, Oxfam Affiliates and any other grants) Performance manage staff Provide leadership for successful programme development and achievement of project milestones. Ensure roles and responsibilities are clear and understood and performance of staff is regularly reviewed. Ensure identified personal and professional development needs are met. SKILLS EXPERIENCE AND KNOWLEDGE Essential Proven experience of programme management and coordination of complex programmes. Experience of working on women economic empowerment, private sector engagement, inclusive value chains and policy advocacy, with ability to apply underpinning knowledge in day-to-day work. Strong interpersonal skills and the ability to work effectively in a multi-cultural environment. Proven experience of managing large contracts and programme/contract finances. Proven ability to manage staff and partner relations. Experience of coaching staff especially in project and contract management. Excellent written and oral communication, facilitation and representation skills with ability to represent Oxfam at a strategic level and in high profile environments. Ability to support and influence others. Experience in providing advisory support to both senior managers and project staff and welldeveloped ability to facilitate learning and knowledge management. Flexible and creative approach in recognising and responding to challenges and opportunities, whilst working within parameters set by the organisation. Self-reliant, flexible and able to handle pressure, competing deadlines and multiple priorities. Tenacity, able to set and work towards ambitious targets. Experience working in ASEAN countries and ability to network effectively with ASEAN and Member State officials. Willingness and ability to travel up to 4 months per year. Desirable Experience of effectively managing a network of relationships at a distance.

7 Understanding of ASEAN regional context and influential actors in agribusiness and civil society. Experience in knowledge management and linking learning across multiple organisations. Understanding of Oxfam s ambitions and ways of working within the federation of Oxfam organisations. At Oxfam, our job descriptions provide a guide to what might be expected in the role. Along with our strategy the job description is used to help to shape specific objectives for employees. Employees are supported to deliver these objectives and they are annually assessed against them as part of the Oxfam performance review process. This job description is not incorporated into the employment contract. OXFAM LEADERSHIP PRACTICES: Competencies Decisiveness Influencing Humility Relationship Building Listening Mutual Accountability Agility, Complexity, and Ambiguity Systems Thinking Strategic Thinking and Judgment Vision Setting Description We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs. We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organisation We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner. We put we before me and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization. We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation. We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences. We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner. We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways. We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organisational decisions and actions. We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values. We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.

8 Self- Awareness Enabling We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes. We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.