REQUEST FOR QUOTATION

Transcription

1 REQUEST FOR QUOTATION RFQ Collective Number Q15M170 Contact person/telephone Mitchell Crowell/ This number must appear on all invoices lading bills, containers and correspondence. Send queries DIRECT to Purchasing Agent. Please send completed RFQ to: Halifax Regional Municipality Procurement Division Suite 103, 40 Alderney Drive, Dartmouth, NS B2Y 2N5 THIS IS NOT A PURCHASE ORDER Quotation deadline: Name of Company Quoting HRM stands for Halifax Regional Municipality. HRM Quotation Q15M170 Standing Offer for Rental of Loader with Operator for Halifax's Bayers Lake Salt Dome Requirements: Rental of Loader with Operator for Halifax's Bayers Lake Salt Dome per scope of work stated in HRM Quotation Q15M170 and HRM terms and conditions.

2 2 Bidders Meeting: No scheduled bidders meeting for HRM Quotation Q15M170. Closing Date: HRM Quotation Q15M170 is closing Monday, September at 4:00 pm Atlantic Standard Time (AST). Quotations can be delivered to HRM Procurement located at Alderney Gate, 40 Alderney Dr., Suite #103, Dartmouth NS or faxed to Mitchell Crowell, HRM Procurement at (902) Do not send this quotation thr Canada Post mail, as Canada Post does not deliver to Alderney Gate where HRM Procurement ffices are located. HRM Standard Terms & Conditions: The Terms and Conditions for this solicitation can be located at either the website at: Under Business-Tenders-Terms & Conditions- Specified Price Contracts Or information on HRM Standard Terms & Conditions can be pick-up at HRM Procurement ffice, 40 Alderney Dr., Suite #103, Dartmouth NS. Submission of a response to this Request for Quotation confirms that your company has viewed and accepts these Terms and Conditions. Any problems accessing HRM Standard Terms & Conditions contact Mitchell Crowell, HRM Procurement at

3 3 The contractor shall protect the ork and the wner's property and other properties from damage and shall be responsible for damage which may arise as result of operations under this quotation. Should the ontractor in the performance of this quotation damage the ork, the wner's property or other property, the ontractor shall be responsible for the making good of such damage at the ontractor's expense. Health and Safety Act Every contractor shall take every precaution that is reasonable in the circumstances to ensure that every employee, self employed person and employer performing work in respect of the project complies with the latest revision of the Nova Scotia Health & Safety Act and Regulations, HRM Health & Safety Regulations and all other safety measures as required by authorities having jurisdiction. Applicable Codes and Standards - Canada Labour Code Part II - Occupational Health and Safety - Canada Occupational Health and Safety Regulations - Nova Scotia Occupational Health and Safety Act Supplementary Terms and Conditions: Any questions concerning the specifications, requirements or application contact, Bruce Wilson, HRM Project Manager at or Questions concerning the terms and conditions or the procurement process or changes to this quotation contact Mitchell Crowell, HRM Procurement at or at crowelm@halifax.ca HRM requirements for Workers Compensation, safety and nsurance requirements are stated in HRM Standard Terms and Conditions. NOTE:

4 4 Contractors must provide and return their updated valid letter of Good Standing from Workers Compensation along with health and safety management system audit letter which meets the WCB Safety Certified Audit Standard with HRM Quotation Form Q15M170 by quotation closing date and time. Bidders shall provide a list of three (3) applicable client contacts that have contracted for services offered by the proponent who is considered identical or similar to the requirements of this equest. The list should include the following information and return with contractor's quotation submission. 1. Company Name and Address 2. Client's Contracting Officer and Telephone Number (Purchaser) 3. Client's Technical Representative and Telephone Number (where different), and 4. A brief, written description of the specific goods or services provided including the year and contract value. ontractor responsible for all maintenance, operating costs and insurance etc. for the loader. Halifax Regional Municipality staff reserves the right to inspect the loader to ensure it will meet Halifax Regional Municipality staff application and requirements for scope of work stated in HRM Quotation. Contractor to state where the Loader can be view for inspection Address to view Loader: Contact person Tel# Cell# If the loader is not located in HRM Core Area, contractor r esponsible for delivering the loader to HRM taff for inspection. This quotation job will be awarded depending on budget approval and funding for this project less any discount payment terms. Pricing will not be released until funding is in place and this quotation is awarded. Contractors will be given the name of the low price bidder only if requested. This quotation is not a public opening.

5 5 The ontractor shall be responsible for compliance by all persons or parties engaged on the work with all laws, codes and ordinances insofar as they apply to work carried out under this quotation. Contractor must have adequate equipment and qualified staff to expediently complete the job in time frame requested by HRM Project Manager. Standing Offer To supply a loader with operator at Halifax Bayer s Lake salt dome (230 Horseshoe Lake Drive, Halifax) during the 2015/2016 snow season. Scope of Work 1. Duration of work - November 16, 2015 to March 31, Loader available on site Monday, Wednesday and Friday excluding holidays (unless snow event conditions require salt loading). 3. During winter periods when the weather does not necessitate loading activities, the loader and operator will not be required. 4. Primary production hours on site are 8:00 am to 4:00 pm, with half hour lunch, making for an eight (8) hour day. Extra hours may be required should weather conditions necessitate salt loading operations. 5. Loader to be available up to seven days per week, should weather conditions necessitate salt loading operations. 6. Loader to have a minimum hree (3) ubic ard ucket. 7. Loader to load salt into snow removal equipment and load delivered salt into the Bayers Lake salt dome. 8. Loader to do snow removal at salt dome. This will include some shovelling around scales as required. 9. Loader mobs/demobs, to/from the Bayes Lake ome is not billable. 10.Backup equipment must be available, should the primary loader need to be taken out of service. Contractor to state number of loaders in inventory and number of loaders for back-up if loader assign to HRM breaks down and turnaround to have another loader on HRM site. 11.Halifax reserves the right to use its own equipment at its discretion, outside the Monday, Wednesday, Friday

6 6 ayshift hours. 12.The loader may be left at the salt dome compound at owner's risk, when not in use. Pricing ection Quantities are estimates used for tabulation purposes only. Price Loader quoting: Manufacturer Model# Year Inclusive hourly rate for loader above with qualif loader operator without HST. Monday to Friday, day shift $ /hr x approx 472 hours = $ Monday to Friday, after 4:30pm $ /hr x approx 128 hours = $ Saturday and Sund y $ /hr x approx 64 hours = $ Holiday s $ /hr x approx 14 hours = $ Grand total for the above four items $

7 7 Operator(s) assign to the loader their qualications and experience operating this or other loaders Certificate of insurance requirements must be received by HRM Procurement Mitchell Crowell within three working days of award notification to contractor. Does contractor offer any special payment terms, if yes payment terms are If not, payment terms are NET 30 after HRM Project Manager igns off as work completed. Contractor's person overseeing this job who HRM Project Manager ontacts if any concerns at the jobsite. Name Tel# Cell# Fax# address Contractor Quoting: Name of the Company (Print) Address of the Company Province Postal Code TEL# FAX# CELL# Address HST# OR GST#

8 8 Name of Company Rep(PRINT) Signature of Company Rep Date QUOTATION Q15M170 Mitchell Crowell, HRM Procurement Officer Tel Fax

9 9 Item Material Description RFQ quantity Unit Deliv. date. Unit price Rental loader with operator Bayers Lake each Terms and Conditions The Terms and Conditions for this solicitation can be located at either the website at:

10 10 or picked up at the Procurement Office, 1st Floor, Suite 103, 40 Alderney Drive, Dartmouth, NS. Submission of a response to this Request for Quotation confirms that your company has viewed and accepts these Terms and Conditions.

11 YOUR ATTENTION TO THIS REQUIRED IMMEDIATELY ATTENTION CONTROLLER PLEASE FILL OUT AND RETURN ASAP ELECTRONIC PAYMENT REGISTRATION FORM Electronic commerce has changed business practices globally. These changes allow HRM to work more efficiently with vendors on day-to-day business transactions. The Halifax Regional Municipality electronic payment process is fully in place to enroll all vendors doing business with HRM. Payment of invoices electronically will benefit you immediately through: The elimination of your time spent depositing payments Immediate access to your funds on the payment date The elimination of delivery disruptions due to Postal delays or lost mailings The elimination of the threat of fraud, lost or stolen cheques In order to register to receive electronic payments of invoices from Halifax Regional Municipality, please complete this form and attach a voided cheque if applicable. The form must be signed by a designated signing officer of your company. HOLD HARMLESS CLAUSE: The Halifax Regional Municipality and its banker are entitled to rely on the information supplied by you. Payments made to the benefit of the beneficiary vendor to the account identified herein shall satisfy the obligation of the Halifax Regional Municipality to the beneficiary vendor respecting the amount paid. It is the responsibility of the beneficiary vendor to insure that payments are actually received. PAYMENT INFORMATION Vendor Name: HST registration number: (If applicable) The voided cheque or Bank transmittal form supplied by your Financial Institution, will provide us with all the necessary Banking information. *Note Do not send in if you re already enrolled for Electronic Payment with HRM

12 REMITTANCE INFORMATION Please indicate how you would prefer to receive your payment details. (Please check one) address:. No remittance advice necessary Contact Name: Title/Position: Phone ( ) Fax: ( ) I/We (the undersigned) hereby authorize Halifax Regional Municipality to make deposits to our account as per the information provided above and deliver remittance as indicated. I/We acknowledge responsibility to ensure the correctness of the information, to confirm receipt of the payment funds, and to immediately advise Halifax Regional Municipality if payment is not received. Signature: Signature : Date: PLEASE RETURN THE COMPLETED FORM BY MAIL, FAX, OR TO: Halifax Regional Municipality Attention: Joe Colley Finance Division P.O. Box 1749 Halifax, NS B3J 3A5 Fax #: (902) Telephone#: (902) colleyj@halifax.ca